Transcript Drive cost out of your office document environment

Extend the Value of
Services with Xerox
Software Solutions
Xerox Print Services
®
© 2011 Xerox Corporation. All rights reserved. Xeroxｮ, Xerox and designｮ and Ready For Real Business are trademarks of Xerox Corporation
in the United States and/or other countries.
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Internal Notes – please discard after
reading
“Extend the Value of Services with
Xerox Software Solutions” was created to complement your
customer XPS presentations. The content can be used in
whole or part to support your customer’s requirements and
the XPS Value Proposition…Cost Control, Productivity,
Security and Sustainability.
This slide deck -
Solutions are customer driven with requirements such as
cost tracking, accounting, mobile worker requirements,
scanning etc. Some customers require these discussions to
be part of the overall value proposition.
Xerox has established leadership in supporting these
requirements. We have an ongoing commitment to helping
customers to control and manage their print infrastructure
as well as support the mobile worker. The following
slides will help you to support these discussions by
incorporating them into the XPS value proposition.
These solutions are currently available, please check with
your region to understand how/if they are integrated into
the XPS offering relating to service desk support.
Challenges We’ve Heard
“I wish I had a better way to secure my devices.”
IT
“My mobile workforce keeps asking me for secure
printing.”
“All these print drivers are out of control.”
Accounting
“I have no idea how much each department is
spending.”
“How do I gain control of color printing?”
“We should not be spending this much on postage.”
Administrative
“We need to do something about all these documents
in file cabinets.”
“There has to be a better way to manage all these
faxes.”
CFO
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“What broad initiatives are there that could
improve our bottom line?”
Extending the Value of Services with
Solutions
Single
Point of
Contact
Auto
Supplies
and Meter
Reads
Proactive
Multivendor
Service and
Support
Dashboard
Reporting
Consolidated
Invoices/Bill
ing
Change
Management
Asset
Optimizatio
n
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How your business
benefits
Xerox® Software
Solutions
Cost
Managemen
t and
Control
Mobile
Print
Document
Scanning
and Faxing
Cost
Control,
Security and
Authenticati
on
Document
Management
Improved Workflow
Services you receive
Producti
vity and
Availabi
lity
Security
and
Complian
ce
Environmenta
l
Sustainabili
ty
Mobility Solutions
What you gain:
Simple, convenient and secure
printing from your mobile
devices—smartphones, tablets,
iPads—to any enabled MFP
Advantages
• Eliminate the need to manage
multiple drivers for different
print devices in your organization
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Securely print—no worries about
documents left unattended in an output
tray
Documents print just as they do from
your office—true MS Office conversion
Ability to check your document before
releasing
to print—document preview
Ability to apply print settings—right
at print time
No fees per mobile worker or
driver/software downloads
Xerox Mobile Print
®
Empower your mobile professionals
with the freedom to send print jobs
from any mobile device:
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• Accurate and secure print
solution for mobile professionals
within a Xerox environment
• No drivers to load—IT is free to
work on other key initiatives
• Uses Xerox® EIP-enabled MFPs to
print from any email-enabled
device—smartphone, iPad,
BlackBerry, etc.
• Simply forward your email with
attachment to a specific email
address, and the server does the
rest
• Personally generated PIN is used
to pull jobs securely from any
Xerox® EIP-enabled MFP
• Print in monochrome, color, twosided and stapled
• True MS Office conversion renders
files just as they would print
EFI PrintMe
Extend your mobile print
capabilities:
• Secure, cloud-based mobile print
solution for non-Xerox® or mixed
environments or printing outside
of a network firewall
• Print to any printer or MFP via
a USB or Ethernet connection
• Ideal for environments like
hotels and business centers
where mobile professionals need
easy access to printing from
their email-enabled devices
• Print by uploading files to
PrintMe website, email the files
or print directly from
applications using the PrintMe
driver
• Users receive confirmation email
with secure, personal PIN to
print their documents
• Service available 24/7
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Cost Control and Document Security
Solutions
What you gain:
More ways to manage and
control your print costs and
improve security and
environmental sustainability
Advantages
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Automatically route jobs to the lowest
cost devices
Recover costs with accurate billing of
internal cost centers and external
clients
Use rules-based, two-sided printing to
cut paper costs and improve
sustainability
Control color printing by only
allowing certain users to print or
copy in color
Level of authentication can be
customized to your specific needs
– Login
can be done using your existing
building access cards
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Equitrac
Achieve a personalized, secure
workflow with simplified
administration:
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• Supports any brand of printer and
multifunction printer
• Enables Accounting and Rules-based
printing
• Cost recovery via chargebacks at user or
department level
• Tracks and charges for ColorQube® Hybrid
Meter Plans
• Follow-you print allows users to
securely pull jobs from nearest device
• Auto deletion of abandoned jobs
• Authentication via UI panel or Xerox
Secure Access Unified ID System®
proximity card solution
• Available secondary PIN for added
security
• Specific solutions available for
general office, education and legal
• Embedded solution for EIP-enabled MFPs
eliminates need for additional hardware
terminals
Ysoft
Strengthen accountability with
accurate tracking:
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• Tracks all copy and print jobs for
easy chargebacks
• Tracks and charges for ColorQube®
Hybrid Meter Plans
• Follow-me print and rules-based
printing for cost savings and enhanced
productivity and security
• Full reporting capabilities with auto
send via email
• Authentication via PIN, magnetic/smart
card or user name/password
• EIP compatible for access via MFP
interface
• Two available external terminals for
non-EIP MFPs
• Load balancing across multiple servers
• Ysoft credit systems integrates with
user’s credit cards for easy
recharging of accounts
• Available self-service recharging
stations for cash-based account
Document Scanning and Faxing
Solutions
What you gain:
More ways to improve user
productivity and manage
paper documents while
keeping your information
safe and easily accessible
Advantages
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Use scanning to convert your paper
documents to secure digital records
Avoid labor-intensive manual filing
by storing information
electronically
Share important documents
electronically— anytime, anywhere
Securely automate your repetitive
document scanning workflows
Eliminate postage fees and rush
delivery charges
Nuance eCopy ShareScan
Improve security and productivity with
document scanning and OCR for offices
of any size:
• Compatible with scanners and MFPs from
multiple manufacturers
• Converts paper documents into editable
electronic data to easily get
information into office workflows
• Integrates with content management, SQL
databases, email, network folders and
user’s desktops
• Offers the security of Active Directory
integration
• Creates searchable PDFs
• Other features include:
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Barcode recognition
Forms processing and auto indexing with
Zone OCR
Automatic redaction/highlighting
Automatic routing
Document encryption
iXware Scan and Fax Solutions
Gain the benefits of a fax server
without having to invest in
hardware with iXware On Line Fax
Service Solution:
• Global, cloud-based fax service
• Send faxes directly from EIP-enabled
MFPs and email
• Receives faxes via email
• All faxes are digitized providing audit
trail for secure, easy regulatory
compliance
• Nearly unlimited capacity
• Reduces costs due to no hardware
investment and no required fax lines or
charges
• Low investment—customer pays based on
usage
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iXware Scan and Fax Solutions
Get the benefits of faxing and
scanning in one digital solution:
• Integrates faxes, scans SMS text
messages and digital documents with
existing business applications
• Allows paper documents to be inserted
into digital workflows and repositories
• OCR capability converts documents to
searchable PDFs
• Integrates with ERP, CRM and DM business
applications
• Xerox® EIP-enabled MFP based
• Digitizes all faxes and provides audit
trail for easy compliance
• Replaces standalone fax machines and fax
servers, and eliminates fax charges
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Document Management Solution—Xerox DocuShare
®
®
Leverage the industry’s leading
web-based content management
solution:
• Securely store and manage all types of
digital content
• Convert paper documents to digital for
easy management
• Quickly access content from any web
browser
• Easy project collaboration with document
check-out/check-in and version control
• Document permissions for controlling
access to content
• Access tracking captures activities of
all registered users
• Wizard-based document workflow
capabilities for easy document review and
approvals
• Free EIP connector for easy access to
content via MFP UI
• Expandable as needs and content
requirements grow
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