Transcript 2012 Walk Across Texas! Update State Health Agencies

Earn 4 hours of leave
HHS Wellness Program
Walking Initiative
Program Structure
• You can choose to walk in a team or by yourself. The team
structures you can choose from are:
• 8 person team
• 4 person team
• By Yourself Walker
• Teams will designate a Team Captain who is responsible for
registering team members on the website and entering the
team’s weekly miles on the WAT! website.
• By Yourself Walkers will act as their own Team Captain.
How do I earn the leave incentive?
• To earn the 4-hour emergency leave incentive, teams and By
Yourself Walkers must walk:
• 8 person team – 833 miles
• 4 person team – 417 miles
• By Yourself Walkers – 112 miles
• Team members must log their miles each day and send the weekly
total to the team captain. The team captain must enter the miles by
the Wednesday of the following week.
How do I earn the leave
incentive?
• If you are walking by yourself you will enter your own miles into
the WAT! website.
• Upon completion of WAT!, each team member must complete
the wrap up form and give to the team captain.
• Each team captain must enter the wrap up information and must
print the certificates of completion for their team and give them to
their team members.
• Employees will provide their certificate to their supervisor and
coordinate leave time with their supervisor.
Emergency Leave for Participation
•After you complete the eight-week program, you must submit a Walk
Across Texas certificate to your supervisor
•You will be eligible for the four-hour emergency leave incentive by
starting the eight-week program on April 2, 2012, and completing the
program by May 28, 2012.
All data entry and certificate printing must be completed by
June 29, 2012.
No certificates will be accepted after that date
You must use the leave by December 31, 2012.
Note: Only activities completed between April 2, 2012, and May 28,
2012, will be counted towards qualifying for the four hours of
emergency leave.
Entering Emergency Leave
Employees:
• To use the emergency leave, log on to accessHR, go to “My Time &
Leave,” “View/Edit Timesheet,” and enter the date you wish to take
the emergency leave.
• Click on the TRC button and select EMGNY.
• Enter the number of hours (not to exceed four hours).
• In the comments section, enter “WATP” and click on the yellow “ESign & Submit” button.
Managers:
• Log on to accessHR and approve the employee’s request for the
emergency leave.
Agency Contact Information
• If you have questions about Walk Across Texas please refer to the
guide sheet, visit the WAT! website, or contact your agency
Wellness Coordinator.
– DSHS: Brett Spencer, [email protected]
ph: 512-458-7111x6161
– DADS: Sue McAnally, [email protected]
ph: 512-437-2813
– DARS: Ann Woods, [email protected]
ph: 512-424-4766
– HHSC: Theresa McShan, [email protected]
ph: 512-424-6809
– DFPS: Joan Miller, [email protected]
ph: 512-438-3293
2012 Walk Across Texas! Update
State Health Agencies
Alice Kirk, MPH
Child Health Specialist
Texas AgriLife Extension Service
Educational programs of the Texas AgriLife Extension Service are open to all people without regard to race, color, sex, disability, religion, age, or
national origin.
The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating
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Overview
Historical Outreach
o Outreach Efforts
2011 Program Highlights
o Expanding to worksites
Implementing Walk Across Texas!
o Ways to manage
o Walking through the Registration
Process
o Review change/updates
o Resources Available
Questions
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Program Goal
“Helping people of all ages establish the habit of regular
physical activity”
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Walk Across Texas!
Walk Across Texas (WAT!) is a fun way to get moving
All it takes is 8 weeks and people willing to get physically
active!
It is an outcome program with results
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Research shows that there is an increase in mileage for
participants from week 1 to week 8
Shows economic impact
All data must be entered online in order to obtain impact
Impact is calculated for adults only
Program History
Developed in 1996
o
With collaboration of Extension Health specialists, County
agents and community partners
Website and Data entry system developed in 2002
http://walkacrosstexas.tamu.edu
Recognized in 2005 as a “Best Practice Physical Activity
Program” by the Department of State Health Services
Available statewide thru local County Extension Agents
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2011 State Outreach
141 counties
implemented
45, 257 people
registered
14,522 youth
participated in school
teams
Week 1 to 8 mileage
showed a mean
increase of 4.27 miles
per person
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2011 Audience Outreach:
State Agencies
Department of Aging and Disability Services
1054 participants
Department of Assistive and Rehabilitative
Services
1091 participants
Department of Family and Protective Services
1189 participants
Department of State Health Services
2270 participants
Health and Human Services Commission
1887 participants
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Implementation of WAT!
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Ways to Participate in WAT!
Individuals

Walk across the state by yourself
Groups
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Teams of 4 or 8 adults compete against each other
Walk across the state first and/or walk the most miles
**Must register on-line at
http://walkacrosstexas.tamu.edu
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Walk Across Texas! Website
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How to Register On-line
Step by Step guides available
Complete the initial registration form
1.
Must have an e-mail address to complete the registration

Confirm your email account
2.
The system will send a confirmation email with a link.You MUST click
this confirmation to continue registration. Go to your email account
and find the email from WAT! And click the confirmation inside the
email


Continue account set-up
3.
Choose how you would like to participate in WAT
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Note: you may need to check your spam folder to locate the email
1.
Team Captain of 4 or 8 person adult team
2.
By yourself
This is the first screen that will
come up
Enter all the necessary
information
Type the word verification and
accept the terms and continue
to the next page
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Then a confirmation email is sent to email used when registering
Sign into that email and click the link in the email
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You will be taken to the confirmation screen below
Click the Continue button to continue your account set up
Now you have to choose how you will participate!
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Continuing Account Set-Up:
Solo Walker
Must enter the start
date here!!
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If walking as part of
organization- select
at top of page
Complete questions
to gauge current level
of activity
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After that you are set to begin walking!
Clicking on the “Go to Home Page” button will take you to your home screen
where you can enter your miles and pounds lost
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Home Screen Maneuvers
This is the home screen you will see every time you login to the website
It will be your life line during your weeks of walking.
To enter miles walked or pounds lost click the button below the dashboard
and it will take you to the My WAT! SOLO tab
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This is where you can add/edit your miles walked
Pounds lost for the week can be entered
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What if I don’t know how many
miles I walked?
It’s still okay!! The coordinators of Walk Across Texas! have developed a
Mileage Equivalent Calculator located at the top right in your home
screen
Use this whenever you do an activity that you are unsure of the exact
mileage
There are a lot of items listed on there and the coordinators are updating
it per request
“Early into the program I had to have a 19
year old artificial knee replaced. (I) thought I
was out of the program, but my team
captain calculated how my rehab exercises
related to mile (and) I was able to continue.
My rehab is over and my surgery was a
success” –WAT! Success Story
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This will bring up the Mileage
Equivalents Calculator
Type in your:
• Weight
• Time of Activity
• Activity Type
• Activity
• Click Calculate METs
Then an estimated readout of
your Mileage will appear
Type this into your mileage bar
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Also on the home screen when
you login is the Walk Across
Texas! Blog
We will post updates, program
highlights, and articles that may
interest our participants
May include articles about:
- Eating Right
- Importance of Good
Hydration
- Interval Training
- And Much More!!!
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Located next to MY
WAT! Solo is the “My
Account” tab
This will have all of your
personal information
This page features
include:
- Deleting the account
-Changing name, email,
phone, and address
-Changing password
-Edit start date
-Edit group information
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So, the 8 weeks are completed.
What now?
First, celebrate a job well done!
Then a Program Wrap Up Form must be completed to activate
the Certificate
For this certificate to be activated all weeks must have a mileage
number inputted
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Program Wrap-Up FormBasic Information
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Program Wrap-Up FormRecord New Activity Level
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Program Wrap-Up FormOptional Questions
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Program Wrap-Up FormFinishing Up
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Program Certificate
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Team Participation!
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Team Captains
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Team Captain Registration
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Selecting a Group/Organization
If possible, select the group/organization that the team is associated with
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Then, it will bring
up a similar screen
as if you were
registering yourself
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Adding Team Members
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Team members must complete the “Individual Registration Form”
and provide to Team Captain
This is a hardcopy with the questions similar to the ones asked to
the team captain
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After the Team Captain electronically registers all their members
they have the option of going to the home screen
In the Captain’s home screen they can Add/Edit the miles walked
for their team
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Resources for Team Captains
Progress Overview to see all the team members mileage
Add/Edit/Delete tab for their team members
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Public Access to Progress Reports
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Scenarios & New Site Features
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Scenario 1
A team captain who has forgotten their password and can’t enter mileage.
What can you do?
Direct them to the WAT website and the FAQ section which will step them thru our
Password Recovery Tool*
*They will be asked to enter their email address and zip code used during
registration
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Scenario 2
A coordinator gets call that a team wants to know how they are doing in
the challenge compared to other teams in their organization or county.
How can you help?
Direct them to the WAT Home page – http://walkacrosstexas.tamu.edu
• Select “View Progress”
• Select “County and Organization”
• Select Year and County from menu
• Select Organization from menu
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Scenario 3
Someone is asking what counts as a mile for Walk Across Texas?
How can you respond?
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•
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A measured mile = 1 mile (track, park walking trail, etc.)
2,000 steps measured on a pedometer = 1 mile
20 minutes of any exercise that makes you breathe hard & sweat = 1 mile
Mileage Equivalents calculator SHOULD ONLY BE USED WHEN EXACT
MILEAGE IS UNKNOWN
FAQ’s and Videos
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Program Help Desk
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Support Tickets
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New Team Member
Michael Lopez
Graduate Student working on Walk Across Texas!
Responsibilities include:
• Help answer any general questions regarding
Walk Across Texas
• Manage Support Tickets on the Help Desk
• Pull Data for reports as needed
• Answer comments concerning any
Teacher/Marketing resources including Parent
Newsletters, Bingo Cards, and Fliers
Contact Information:
Email: [email protected]
Phone Number: 979-862-8326
Questions?
Contact Alice Kirk via email [email protected] or Michael Lopez via email at
[email protected] for questions or comments.
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Thank You for Your Continued Support
Together we are helping people establish the habit of regular physical activity for
better health!
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