Transcript Medical Scholars Research Program

Medical Scholars
Research Program
Overview
10/23/13
Applying for an Award
All MD students are eligible to apply for MedScholars
awards
• First year students – Autumn, Winter, Spring – ONLY 25%
allowed
• Second year students – Autumn, Winter, Spring – may petition for
up to 50%
• Clerkship years - there may be some time constraints
• Submit a several-page application describing the project
• Applications received quarterly
• Projects reviewed by faculty
• The endeavor is to fund all meritorious applications
TIP FOR SUCCESS: meet with faculty mentors and relevant
SC area director well in advance
MedScholars Fellowships Fund
• Scholarly Concentration projects
• Other research projects
• BOTH SC and other projects
• Projects in a variety of subject areas
lab, field, clinic, social sciences, humanities
• Projects conducted locally and abroad
resident, away, traveling
Funding
% Effort
Tuition
Charged
MedScholars
Pays (Total)
Tuition
Covered
Stipend
100%
$3,266
$10,866
$3,266
$7,600
75%
$16,333
$8,150
$0
$8,150
50%
$16,333
$5,433
$0
$5,433
25%
$16,333
$2,716
$0
$2,716
Things to consider:
 You cannot receive a Stanford Grant and a 100% FTE
MedScholars grant at the same time
 During first two years, student may only have up to 25%
MedScholars along with full course load
A few Provisos and Addendums
•MedScholars funds research projects
Not other things like community outreach, language learning,
taking interesting classes, etc.
•MedScholars funds your time
Not other things like staff or lab equipment
•You can get up to 5 quarters of full-time support
•Projects must be done with a Stanford faculty advisor
•Projects at other U.S. universities are seldom funded
How it Works…step one
•FIND your mentor/project
• Community Academic Profiles (CAP):
http://med.stanford.edu/profiles/
How it Works…step one…continued
•FIND your mentor/project
• Potential Projects/Mentors Booklet:
http://medscholars.stanford.edu/application.html
How it Works…step one…still continued
•FIND your mentor/project
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Network with your peers
Talk to SC Directors
Read your emails
Review MS website for updates:
http://medscholars.stanford.edu/
How it Works…the next seven steps
• DRAFT your proposal (30+ days out of deadline)
• SUBMIT your proposal AND any protocols (by deadline)
• SELECTION of projects ( one month after deadline)
• WORK on project as proposed
• GET FUNDING!
• COMPLETE project (w/in 6 mths after last quarter of funding )
Drafting Your Proposal
Online proposals include:
• Cover sheet (fill-in via MS Online)
• Research experience ( upload)
• Abstract (upload)
• Learning objectives ( upload)
• Protocols approvals or applications
• Mentor’s letter of support (uploaded by mentor)
• co-mentors will need to forward letter of support to MS Program
Coordinator
TIP FOR SUCCESS: review the website/guidelines and ask
any questions well before the deadline!
http://medscholars.stanford.edu/application.html#selection
MS Online
http://medfinaid2.stanford.edu/medscholar/
The Routing Process
Tips & Tricks For Success!
•Start your draft early!
•Do not wait to submit for faculty review until the
day of the deadline!
•Deadline is at 6:00pm, not midnight!
•YOU still need to submit for MS review after
your mentor approves the proposal!
•Don’t forget protocols and co-mentor’s letters
are due by the deadline!
•COMMUNICATE!
Intro to IRB cont.
 We have 8 IRB panels
 5 Medical panels
 1 Non-medical panel
 2 expedited/exempt panels (no convened meetings)
 Submit protocols by the 1st working day of the month
 1st come 1st served
 Estimated review times
 Regular review: 4-6 weeks
 Expedited review 2-4 weeks
Intro to IRB Contd.
 Medical vs. Non-Medical


Medical = all School of Medicine (SoM) & VA studies
Non-Medical = all other schools
 Not sure?
 Human Subjects Determination Form
 IRB education line 650-724-7141

Note: Advice only; not “final” determination
IRB Pre-Review Process
 Submitted protocol is reviewed for completeness by
intake staff
 Incomplete protocols will be returned with instructions
 Assigned to IRB for review and meeting date
 IRB review, issuance of comments, if any
 Vote for approval at convened meeting
 Expedited review – Approval by single reviewer
(online)
 Exempt certification – By staff
How to add Med. Scholars to Funding Section in
eProtocol
IRB
http://researchcompliance.stanford.edu
SCRO
http://researchcompliance.stanford.edu
The APLAC Protocol:
What MedScholars Need to Know
http://researchcompliance.stanford.edu
Animal Care & Use Protocols
• Complete the ONLINE Animal Care and Use training course and quiz. For
instructions on how to enroll, go to:
http://med.stanford.edu/compmed/education/vet.html#ACU
• Your name and description of qualifications and/or training plan, and your
Medical Scholars proposal need to be added to the relevant currently approved
protocol.
• Traveling scholars
– Let our office know if you will be traveling to another institution
– Submit an abbreviated copy of the host institution’s protocol
– PHS assurance is preferred, but not necessary
• Any procedures not currently listed on an approved APLAC protocol will need to
be added.
http://researchcompliance.stanford.edu
Animal Care & Use Protocols
• Submit the personnel and funding revision to the Stanford Administrative Panel
on Laboratory Animal Care (APLAC). The APLAC will review the personnel and
funding revision and may have questions or just approve on meeting date.
• Submission Deadline is the 1st working day of the month
• Once your name has been added and approved, you can view the protocol
online. Make sure you review it carefully and any guidelines that are attached.
(eProtocol can be accessed at http://aplac.stanford.edu)
• All research and teaching activities involving live or dead vertebrate animal use
must be reviewed and approved by the APLAC PRIOR to activity commencement.
Under no circumstances may research/teaching activities commence until you
have been notified of APLAC approval.
http://researchcompliance.stanford.edu
Animal Care & Use Protocols
APLAC
http://researchcompliance.stanford.edu
Animal Care & Use Protocols
Questions?
APLAC Staff
Maisha Minor [email protected] 723-9308
Valerie Fratus [email protected] 723-4550
https://labanimals.stanford.edu
http://researchcompliance.stanford.edu