Transcript FERPA - Santa Clara University
FERPA
Family Educational Rights and Privacy Act Presented by: The Office of the Registrar Santa Clara University January, 2007
FERPA Pre-Quiz
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What are a student’s rights under FERPA?
What is “Educational Information?” Is an email considered an “educational record?” When can educational records be released to a third party?
What is directory information?
FERPA HISTORY
Originally passed as the Buckley Amendment in 1974 Amended several times over the past 3 decades Most recently re-authorized on July 6, 2004.
What is the Purpose of FERPA?
Sets forth requirements regarding the privacy of a student’s educational records including: – The release of records maintained by an educational institution – Access to educational records.
Under FERPA,
educational record means those records that are:
1. Directly related to the student; and 2. From which a student can be personally identified 3. Maintained by an educational institution or a party acting for the institution.
- handwritten - magnetic tape - diskette - print - film - electronic
Information Protected Under FERPA
Race Gender Social Security Number Grades GPA Academic Standing Country of Citizenship Religion
Eligible Student
“Eligible student” means a student who has reached the age of 18 or is attending, or has attended, an institution of postsecondary education.
When a student becomes an eligible student, the rights accorded to and consent required of a parent transfer from the parent to the student.
Students’ Rights Under FERPA
Right to inspect and review educational records.
Right to seek to challenge/amend records.
Right to have some control over the disclosure of information from educational records.
Annual Notification
Educational institutions are required to notify student of their rights under FERPA Annual notification is published in – Bulletins – Undergraduate Schedule of Classes – Community and Student Handbooks
Written Consent
A signed and dated written consent is required before disclosing personally identifiable information from a student’s educational record.
1. Specify the records that may be disclosed.
2. State the purpose of the disclosure; and 3. Identify the party or parties to whom the disclosure may be made.
Exceptions to Prior Consent
School officials with legitimate educational interests Student who seeks or intends to enroll Directory information Victim notification Parental Notification (Possession of Alcohol/Drugs) Veterans’ Affairs and other government agencies
1. As a rule, we do not release any information covered by FERPA over the telephone. This includes inquiries made by the student or authorized parent.
2. Information may be communicated to a student via a
secured email
address. At SCU this is limited to the student’s GroupWise account
How do I know if a student has signed a release?
Logon to ECampus Campus Community Student Services Center.
Enter the student’s ID Under HOLDS: “Authorized Information Release. Click on “details” For more information contact the Office of the Registrar.
Directory Information
can be released without the student’s consent Name Address Telephone number Email Photograph Date & place of birth Major field of study Dates of attendance Enrollment status (undergraduate, graduate, full-time part-time) Participation in an officially recognized sport Height/weight of athletes
Nondisclosure
The student has the right to prevent the disclosure of any or all directory information.
Student completes the Non Disclosure of directory information form annually.
On ECampus, look for the blue window shade icon. Click on this icon for details.
FERPA Pre-Quiz
1.
2.
3.
4.
5.
What are a student’s rights under FERPA?
What is “Education Information?” Is an email considered an “educational record”?
When can educational records be released to a third party?
What is directory information?
More information
Office of the Registrar SCU website: http://www.scu.edu/ferpa/ Family Policy Compliance Office U.S. Department of Education 600 Independence Ave. SW Washington, DC (202) 260-3887 http://www.ed.gov/policy/gen/guid/fpco/index.html
REFERENCES
American Association of Collegiate Registrars and Admissions Offices (AACRAO) FERPA Guide 2006 CLHE Webinar, November 2006 FERPA for Student Affairs Administrators Dr. John Wesley Lowery Assoc. Professor Oklahoma State University Santa Clara University FERPA and You www.scu.edu/ferpa