Transcript Slide 1
Achieving
Accessibility with PDF
Microsoft Word to Accessible PDF
Greg Pisocky
Accessibility Specialist
Adobe Systems
February 18, 2009
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
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ACCESSIBILITY
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What is Accessibility?
Electronic information accessibility
involves two key issues:
How content designers, developers, and
authors produce content that functions
with assistive devices used by
individuals with disabilities.
How users with disabilities access
electronic information
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
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ACCESSIBILITY
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Product Features: Providing Accommodation for a Variety of Disabilities
Accommodation Achieved With or Without 3rd Party Assistive
Technology
Blindness (Text to Speech functionality: Read Out Loud and Screen Reader
Compatibility also support for Braille output – refreshable keyboards, Braille
embossers)
Low Vision (Text to Speech functionality, Support for Magnification and Large Type
Display: Reflow, High Contrast Viewing, Read Out Loud, Screen Magnifier
Compatibility)
Limited Mobility (Autoscroll, numerous keyboard equivalents, compatibility with
alternate input devices, Support for Voice Recognition - Dragon, ViaVoice)
Cognitive (Read Out Loud, Compatibility with TextHelp’s PDFAloud which highlights
content as it is being spoken)
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
ADOBE®
ACCESSIBILITY
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Adobe Acrobat 9 Accessibility Overview
All products in the Acrobat family,
Reader, Acrobat Standard, and
Acrobat Professional work with
conventional assistive technology
products such as the popular screen
readers JAWS and Window Eyes.
All of the Acrobat products also have
built in accessibility features such as
Read Out Loud speech synthesis,
the ability to control the contrast
between background and text, and
the ability to provide a large type
display using the Reflow feature.
Pro versions provide authors the
ability to validate and create
accessible PDF documents and
forms from a variety of original
sources including scanned paper
documents.
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
ADOBE®
ACCESSIBILITY
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Adobe Acrobat Pro Versions Accessibility Details
Compatible with Conventional
Assistive Technology (All versions)
Has Built in Accessibility
Accommodations (All Versions)
Read Out Loud
High Contrast
Reflow
Autoscroll
Accessibililty Setup Assistant
Facilitates Accessible Authoring
(Acrobat 9 Pro Windows)
OCR
Add Tags
Touch Up Read Order Tool
Accessibility Checker
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ACCESSIBILITY
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Microsoft Word to Accessible PDF – Best Practices
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Design an Accessible Word
Document
Set Your Preferences
Convert using the Adobe PDFMaker
Check the Results in Adobe Acrobat
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ACCESSIBILITY
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Design an Accessible Word Document
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Design an Accessible Word
Document
Do NOT Use Character formatting for Headings, Use
Styles
Add Alternative Text to Graphics in the Word File
Do NOT Use Spaces, Tabs to create tables, use the
Table Editor
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ACCESSIBILITY
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Set Your Preferences
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Set Your Preferences
From the Microsoft Word Menu:
Adobe PDF > Change Conversion Settings
Make sure “Enable Accessibility and Reflow
with Tagged PDF” option is selected
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ACCESSIBILITY
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Convert with the Adobe PDF Maker
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
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Convert with Adobe PDFMaker
From the Microsoft Word Menu:
Adobe PDF > Convert to Adobe PDF
Select the icon
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ACCESSIBILITY
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Check the Results
Run the Accessibility Full Check
Menu:
Advanced > Accessibility > Full Check
Make recommended and
appropriate repairs –
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ALT + A + A + F
Read the Report, Follow the Hyperlinks
Repeat this process until “No
Problems Found”
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ACCESSIBILITY
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A Caution Regarding Automated Checking
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
There is NO Accessibility Button
Accessibility Requires Human
Testing in addition to Automated
Checking
Checking Can Only Detect for the
Presence or Lack of Required Items
Cannot Check if an Item is Correct
or Appropriate
Accessibility is a New Item for the
Production Workflow – Like
Authoring, Layout, Proofreading, etc.
Note Also, Publishers Will Need to
Employ a Variety of Techniques and
Methods
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Loose Ends (Some Common Errors That Crop Up)
Check the Language Attribute in Acrobat
File > Properties (Ctrl D)
Choose the Advanced Tab, Select the
Appropriate Language
Use Tags Panel to Provide Table
Headers <TH> in First Table Row
In LiveCycle Designer, First Page
Subform Needs to Have a Language Set
Fix Tab Order Does Not Correspond with
Read Order Error
Display
the Pages Panel: View > Navigation
Panel > Pages
Select
a Page and then
Select All (Ctrl + A)
Select
Page Properties and Check “Use
Document Structure”
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
ADOBE®
ACCESSIBILITY
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Acrobat TouchUp Read Order Tool for Easy Repair
TouchUp Reading Order Tool in
Acrobat 9 Professional for PDF
Accessibility Repair
Review and correct reading order
Review and correct basic tagging
issues
Add Alternate Text to Figures
Add Short Descriptions to Form Fields
Tag simple tables quickly and easily
Benefits
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
Quick and easy to detect tagging errors
Easy to fix most common errors
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For More Information
Adobe’s Accessibility Website:
Your Resource for
Acccessibility Information for Adobe Products
www.adobe.com/accessibility
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ACCESSIBILITY
®
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
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ACCESSIBILITY
®