Transcript Parliamentary Procedure

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Parliamentary Procedure
Get ready to take some notes. 
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Why do we have Parli Pro?
• Without Parliamentary Procedure there would just be
chaos everywhere you look. The Chamber of Commerce,
legislature, congress, small business meetings,
churches, schools, and just about everyone use
parliamentary procedure.
• Why should you know it?
• When you are at church, or business, or somewhere one
day you need to know when and how to speak to keep
from getting laughed at. You have to be able to speak the
language of a profession. What if a surgeon said, What
we gone do is saw off da top ya head, root round in nere
wid a stick and see if we can’t find that dad burn blood
clot?
• YOU CAN MAKE MONEY AND WIN A COMPETITION!
• PROVE HOW SMART YOU ARE AT DEBATING!
• HAVE SOME FUN!
• HARD TEST ON FRIDAY!
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Parliamentary Procedure
• Definition
– Correct rules for conducting or running a successful
meeting
• 3 goals of Parliamentary Procedure
– Make meeting run smoothly
– Assure everyone gets to voice their opinion
– Maintain Order
• Started
– 1562 in England
– Sir Thomas Smyth
• Official Rule Book
– Roberts Rules of Order
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• Terms
– Quorum
» 1/2 of members in a club plus 1
» Minimum number of members that must be present at a
meeting for legal business to be transacted
– Majority
» 1/2 of members present at any meeting plus 1
» minimum number of members that must vote for a
motion for it to pass
– Presiding Officer referred to as:
» Mr/Madam President
» Mr/Madam Chair
– Everyone gets the chance to voice their opinion
– Everyone gets the chance to Vote
» Must take yes and no votes
– Only one topic at a time can be discussed
– Who ever makes a motion has the right to discuss it first
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Types of Motions
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IN ORDER OF IMPORTANCE AND RANK
Privileged
Subsidiary
Main Motions
Incidental Motions
Unclassified
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Privileged
• Privileged
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Fix Time which to adjourn
Adjourn
Recess
Question of Privilege
Call for the orders of the Day
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Fixed Time to Adjourn
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Sets time to end a meeting.
Second Required
Not debatable
Amendable
Majority vote required
Can be Reconsidered
Proper Example:
– Mr President, I move to fix the time to adjourn at 7:00pm.
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Adjourn
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Immediately end a meeting.
Second Required
Not Debatable
Not Amendable
Majority Vote Required
Can’t be reconsidered
Proper Example:
– Mr President, I move to adjourn.
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Recess
• Take a Break in the Meeting
• Must state a length of time in the motion such
as 10 minutes
• Second Required
• Not debatable
• Amendable
• Majority Vote required
• Not to be reconsidered
• Proper example
– Mr President, I move to take a 5 minute recess.
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Question of Privilege
– This allows for people in the group to ask for changes in the
temperature, for ideas to clarified, for motions to be
explained, for others to repeat their discussion or motions,
and anything that may help the meeting run more smoothly.
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No second required
Not debatable
Not amendable
Chair decides
Not reconsidered
Proper Example
– Madam President, I Rise to a question of privilege.
– President says, “State Your Question”
– Then the member says whatever they have to and the
president decides on whether it will be allowed or not.
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Orders of the Day
• Purpose
– This motion forces the group to return to the set agenda,
without finishing the current business.
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Does not require a second
Not Amendable
Not Debatable
2/3 vote against to fail
• Can only be made on motions that are not on the set agenda for
that meeting.
• Mr. President, I call for the orders of the day.
• President : Orders of the day has been called. All those who
wish to return to the orders of the day, raise your hand. All
those opposed to returning to the orders of the day, same sign.
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Subsidiary Motions
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Lay on the Table
Previous Question
Limit or extend debate time limits
Postpone definitely
Refer to committee
Amend
Postpone indefinitely
Lay on the Table
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• Purpose
– To defer action on the motion until later in the meeting or
until the next meeting
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Requires a second
Not amendable
Not debatable
Majority Vote
Can not interrupt another speaker
Proper example:
– Mr. President, I move to lay this motion on the table
Previous Question
• Purpose
– To force an immediate Vote on the motion
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Requires a second
Not amendable
Not Debatable
2/3 Vote
Can not interrupt another speaker
Proper example:
– Madam President, I move the previous question
– Mr President, I call for the previous question
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Limit or extend debate time limits
• Limit / Extend Debate Continued
• Maker of the motion must specify
– the amount of time
– the number of speakers that can debate the motion
• Proper Example
– Madam President, I move that we limit debate on this motion
to 3 discussions for the motion and 3 discussions against
the motion.
– Madam President, I move to limit debate to a maximum of 5
minutes.
Postpone definitely
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• Purpose
– allow for the motion on the floor to deferred to a different
day, meeting, or until after a certain event
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Requires a second
Amendable
Debatable
Majority Vote
Can interrupt a speaker
Proper example:
– Madam President, I move to postpone this motion until the
December Regular Meeting.
Refer to committee
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• Purpose
– used to send a pending question to a small group so that
the question may be carefully investigated
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Requires a Second
Amendable
Debatable
Majority Vote
Proper example:
– Mr President, I move that we refer this motion to the
Leadership Committee
Postpone indefinitely
• Purpose
– To kill a main motion
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Requires a second
Not Amendable
Debatable
Majority Vote
Can not interrupt another speaker
Can be reconsidered only if passed
Proper Example: Mr President, I move to
Postpone this motion indefinitely
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Main Motions
• Used to introduce ideas to the group
• Must be stated in the form
– I Move that
– I Move to
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Can not be in negative form
Only one main motion at a time
Require a second
Amendable
– Can Be Changed
• Debatable
– Can be talked about
• Majority Vote
– Can be voice
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Main Motions Continued
• Main Motions that are not Legal
– Break any Local, State or National Laws
– Any motion that brings up a motion that has already been
failed
– Items that are outside the power of the group
– Negative motions
– Political or religious Support
• The person who makes a motion can not talk
against it
• Main motions can be reconsidered
• Can not interrupt another speaker
• Proper Example: Mr President, I move that the
chapter participate in crops judging this year.
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Steps to handling a Main Motion
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Stand
Ask to be recognized by President
President recognizes you by name
Motion is correctly stated
Motion is seconded
Motion is repeated by President
Motion is discussed
President restates motion
Motion is voted on
Results of vote announced by President
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Amendments
• Purpose
– Used to modify a main motion
• Must be germane
– Closely related to the original topic
• Can be amended in 4 ways
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Inserting in middle
Adding to end
Striking Out
Striking out and inserting
Requires a second
Amendable
Debatable
Majority Vote
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Amendments continued
• Can not interrupt another speaker
• Can be reconsidered
• Improper amendments
– any thing not germane
– frivolous or absurd
– leave an incoherent wording
• Proper Example:
– Motion on floor: That the FFA Chapter buy a boat.
– Amendment: Mr President, I move to amend the motion by
inserting speed in front of boat. So the motion would read, I
move that the FFA Chapter buy a speed boat.
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Incidental Motions
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Appeal
Division of the Assembly
Division of a question
Object to consideration
Parliamentary Inquiry
Point of Order
Suspend the rules
Appeal
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• Purpose
– To reverse the decision of the chairman, after they have
made an error.
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Requires a second
Not amendable
Debatable (this is the only motion where President can discuss)
Majority vote
Can interrupt another speaker
Most of the time you should support the
decision of your president.
• Proper Example
– Mr President I appeal the decision of the chair.
– President should say “Appeal the decision of the chair has
been called, all those who wish to uphold the decision of the
chair say I, all opposed same sign.”
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Division of the assembly
• Purpose
– When called, this forces a immediate revote by hand
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Does not require a second
Not amendable
Not debatable
No vote needed
Can interrupt another speaker
Proper form
– Can be made by saying “division” loud enough for the entire
group to hear
– Or by standing and saying “I call for a division of the house”
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Division of a Motion
• Divide a Motion
• Purpose
– This motion allows a motion that has been made to be split
into two different motions
• This can only be made on motions that have
two main ideas that are not dependent on each
other
• Requires a second
• Not debatable
• Amendable
• Majority vote
• Can not interrupt another speaker
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Division of a Motion Continued
• Proper example
– Motion on the floor, I move to buy a boat and go to the zoo.
– Madam President, I move to divide this motion into tow
motions. The first stating the we buy a boat and the second
that we go to the zoo.
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Object to the Consideration
• Purpose
– Used when a member thinks that the activity or action of the
group is not appropriate.
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Does not require a second
Not amendable
Not debatable
2/3 vote
Can interrupt another speaker
Proper form
– Mr President, I object to the consideration of this question.
» President should say “Objection to the consideration
has been called. All those who wish to consider the
motion raise your right hand. All those who object to
the consideration of this question same sign.
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Parliamentary inquiry
• Purpose: It is used to allow members to ask a
question about parliamentary procedure.
• Example:
• Kristen: “Parliamentary inquiry”
• President: “Kristen”
• Kristen: “Does object of the consideration
require a 2/3 vote?”
• President: Yes it Does, Is there any new
business that should be attended to at this
time?
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Point of Order
• Purpose
– Used when a member thinks that the rules of the group or
the rules of parliamentary procedure are being violated.
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Does not require a second
Not amendable
Not debatable
President decides on verdict
Can interrupt another speaker
Proper example
– Mr President, I rise to a point of order.
– President says, “State your point”
– After member states point, president says “your point is
well taken” or “Your point is not well taken”
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Suspend the Rules
• Purpose
– allows the chapter to break the rules of parliamentary
procedure, or the current constitution for a short period of
time.
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Requires a second
Not amendable
Not debatable
2/3 vote
Can not interrupt another speaker
Proper example:
– Mr President, Because of the lack of time tonight, I move to
suspend the rules and skip directly to new business.
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Unclassified Motions
• Reconsider
• Rescind
• Take from the Table
Reconsider
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• Purpose
– to reevaluate a decision that was made earlier
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Requires a second
Not amendable
Debatable
Majority vote
Can not interrupt another speaker
If passed, the motion to be reconsidered is
handled just as if it was never voted on
• Only can be made by a person who voted on the
winning side
• If passed the motion is handled immediately if:
– only a main motion with amendments is on the floor.
Reconsider Continued
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• Handled after the current business if:
– discussion on refer to committee, or postponement has
started.
• Motions that can be reconsidered
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Main motions
Amendments
Refer to committee
Postpone definitely
Previous question
Appeal the decision of the chair
Only if failed
» withdraw
– Only if passed
» Postpone indefinitely
• Proper Example
– Mr President, I move to reconsider the motion to buy a boat.
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Recind
• Purpose
– To REPEAL PREVIOUS ACTION
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Requires a Second
Debatable
Amendable
2/3 majority vote
Can not interrupt another speaker
Proper Example
– Madam President, I move that we reconsider the vote to buy
a boat.
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To take from the table
• Purpose
– To take a motion that is on the table off of the table.
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Requires a second
not amendable
Not debatable
Majority vote
Can not interrupt another speaker
Proper Example
– I move to take the motion that reads to buy a boat from the
table.
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Effective Debate
• So many points come from how well the
students debate an issue. This is the area where
you guys get to challenge either others mental
power and how some fun with parli pro.
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Effective Debate
• The purpose of debate is to persuade the assembly to
vote in a certain way.
• Beginning Statement
• How do you feel about the motion? Do you want it to be
adopted? How do you want people to vote?
• Example: This motion is an asenine idea!
• Middle Statement
• Present Sound logical evidence to back up your
beginning statement.
• Effective debate should have complete thoughts, logical
reasoning, and conviction of theory
• Example: The FFA Simply can not afford this speed boat.
We only have $500 in our account right now. Furthermore
we need a new tablesaw that could benefit everyone in
the Ag. Department. We also do not have anywhere to
store the boat nor the funds to properly maintain a boat.
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Effective Debate
• Ending Statement
• Reinforce your statement and how you want
people to vote.
• Example: So for these reasons I beg you to vote
against the horrible motion.
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The Competition
• The teams competing in this event will be
composed of a maximum of six members.
• District AWARDS
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First Place
$250.00
Second Place
150.00
Third Place
75.00
Fourth Place
50.00
STATE AWARDS
First Place
Second Place
Third Place
Fourth Place
$2,500.00
100.00
75.00
50.00
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Parts of Competition
• Written Examination-25 questions 4 pts each
100 points
• Presentation 750 Points
• One Main Motion
• Two subsidiary motions
• Two incidental
• One privileged motion
• Oral Questions- Individual or General 100 pts.
• Minutes of the Meeting-50 pts
• The specific types of motions and the motion
will be given to each student on an index card.
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Sample Card:
Main Motion:
I move that our chapter sell citrus as a
fundraiser.
Required Motions:
Lay on the Table
Amend
Suspend the Rules
Appeal
Reconsider
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Competition
• There will be one chair, and 5 members at the
meeting.
• Each student will have one minute only to
review the card before the presentation must
begin. STUDENTS CAN NOT COMMUNICATE
DURING THIS MINUTE!
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Starting the Presentation
• The team demonstrating shall assume that a
regular chapter meeting is in progress and new
business is being handled on the agenda.
• The Chair should tap the gavel once to signify
the end of the previous item of business then
start the presentation by saying, “Is there any
new business that should be presented at this
time?” A team member should then move the
assigned main motion as written on the card.
This main motion must be first.
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Debate Rules
• Debate
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• The top four debates per member will be
tabulated in the presentation score. No more
than two debates per member per motion will be
tabulated, even the subsidiary motion to extend
the limits of debate has been passed.
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Time Limits
• A team shall be allowed 10 minutes in which to
demonstrate knowledge of parliamentary law.
Thirty (30) seconds past 10 minutes will be
allowed without penalty. A deduction of 2
points/second for every second over 10:30 will
be assessed. Example: 10:35 =10 point
deduction. A timekeeper will furnish the time
used by each team at the close of the event.
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Minutes
• One student must keep notes during the
meeting of what has happened in the
presentation. This student will have thirty
minutes after the presentation to prepare a
detailed minutes to turn in with the notes he or
she took.
Instructions on Minutes
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Use the example of proper minutes as illustrated in
the Official FFA Secretary’s Book and/or outlined in
Robert’s Rules of Order Newly Revised.
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A dictionary will be permitted for writing the official
minutes of the presentation.
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The minutes will begin by recording the first item of
business presented. Opening ceremonies and other
preliminary information will not be used. Example: “It was
moved by John Smith to conduct a Food for America
program during the month of April.”
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The chair and the secretary may consult in
preparing the official minutes of the presentation. A total
of 30 minutes will be allowed to prepare the minutes.
5.A judge will read, review and grade the official minutes of
the presentation after completion of each round of the
event. The scores will be provided to the presentation
judges for use in computing final scores.