Transcript FACULTY AFFAIRS AND eRPT/aRPT

FACULTY AFFAIRS AND
eRPT/aRPT
WELCOME TO THE
UNIVERSITY OF
CINCINNATI!!
What is this presentation all about??
As a Faculty Member, there are just things you
need to know.
Did you
complete your
OAR yet?
Nope, too busy
with RPT.
This is where we tell you things
you need to know!!
We won’t have time
for details. There are
sources that will fill in
the blanks. Our
purpose is just to help
you understand the
basics and point you
to help and direction.
HOW ARE WE ORGANIZED?
Board of
Trustees
President
Ono
Vice
Presidents
Vice
Presidents
Health
Senior VP
and Provost
Deans
Board of Trustees
9 Voting Members
appointed by the Governor
to 9-year terms.
Thomas Humes - current Chair
2 student trustees (non voting)
Faculty has 2 representatives + Faculty Chair
(nonvoting)
President Santa Ono
29th President
No introduction
needed!
Provost Beverly Davenport
Chief Academic
Officer
PROVOSTAL MINIONS
COLLEGES
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15 TOTAL
7 West Campus
4 East Campus
2 Regional
2 non-academic
WEST CAMPUS
COLLEGES
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McMicken College of Arts and Sciences
College of Engineering and Applied Science
College of Design, Art, Architecture and Planning
College Conservatory of Music
Lindner College of Business
College of Education, Criminal Justice and Human
Services
• College of Law
EAST CAMPUS COLLEGES
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College of Medicine
College of Nursing
College of Allied Health Sciences
Winkle College of Pharmacy
BRANCH CAMPUSES
• Clermont College
• UC Blue Ash
NON-ACADEMIC UNITS
• Libraries
• Professional Practice and Experiential
Learning (ProPEL)
And now…
The not so exciting stuff ….
But you need to
know it.
CAVEAT EMPTOR!
We are giving you a overview.
It is not exhaustive.
Rules change.
It is YOUR responsibility to read the
rules, contracts, policies etc. and
assure compliance!
IMPORTANT CONTROLLING
DOCUMENTS
• Your terms and conditions of employment
at UC are controlled by:
– Initial Appointment Letter
– University Rules and Policies
– The UC-AAUP Collective Bargaining
Agreement
UNIVERSITY
RULES/POLICIES
• Found on-line
– University Rules are on the Trustees website.
– Faculty Policies are on the Provost’s website.
– Faculty Bylaws are in the University Rules or
on the Faculty Senate Website.
– College Bylaws are on the Senate Website
and may be on the College website.
• Ask your Unit Head for Unit rules.
COLLECTIVE BARGAINING
AGREEMENT
For represented faculty, the CBA
controls all of the work related
functions such as: academic
freedom; compensation; benefits;
reappointment, promotion and
tenure; annual review; discipline;
grievance and faculty
development.
Get a copy and READ IT.
It is important!
AMERICAN ASSOCIATION OF
UNIVERSITY PROFESSORS
• The Collective Bargaining Agreement (CBA) is
on-line at Provost’s website or the AAUP UC
website (aaupuc.org).
• AAUP has an office on campus in Room 450
Dabney Hall. Deborah Herman is the Executive
Director.
• Matt Serra, Vice Provost for Academic
Personnel, is the UC contract administrator.
TITLES
Your title is very important. This determines
many things, such as:
1)
2)
3)
4)
5)
Tenure eligibility
Benefit eligibility
Length of appointments
Bargaining unit status
Eligibility to serve on certain committees or
hold certain administrative titles.
6) Some committee seats are reserved to
particular titles.
TITLES
• Title information is found:
– University Rules 50-3-03; 50-15-02 and 03.
– In Article 6 of the CBA
• Your title is VERY important. Specifics of
the reappointment, promotion and tenure
process are tied to your title.
• Unqualified
TITLES
– Have no qualifier
– Tenure track
• Qualified
– Have a qualifier such as “research”,
“educator”, “practice”, “clinical” and “affiliate”.
– Not tenure track
– Geographic – Medical and Nursing Faculty
who are employed by a source outside UC.
FACULTY TITLES
• Instructor (untenured)
– Rarely used as an unqualified title
• Assistant Professor (untenured)
• Associate Professor (may be tenured or
untenured)
• Professor (tenured)
– The rank of Professor is considered an honor.
LIBRARY TITLES
• Beginning Librarian (untenured)
• Assistant Librarian (untenured)
• Associate Librarian (may be tenured or
untenured)
• Senior Associate Librarian (may be
tenured or untenured)
• Senior Librarian (tenured)
– The rank of Senior Librarian is an honor.
Reappointment, Promotion and Tenure
are SO important, a whole session this
afternoon is dedicated to it!
It will be BRILLIANTLY
presented by Rich and Matt!
eRPT and ARPT
These are electronic dossiers.
They let you upload your documents
so we don’t have to carry big binders
around!
ARPT is for COM and eRPT for all
others.
ANNUAL PERFORMANCE
REVIEW (APR)
• By State Law and Article 33 of the CBA, you MUST have
an APR.
– This applies to ALL faculty tenured or not.
• Untenured faculty (including qualified)
– APR’s should chart progress toward reappointment or
tenure.
• Tenured faculty
– APR’s should show compliance with workload
policies.
APR
• Should be thorough; reviews previous year’s
goals and sets new goals.
• Should measure compliance with the Unit
Workload Policy.
• Faculty (tenured or not) who have a deficiency
must have a mutually agreed on performance
improvement plan (CBA Art 33).
• Faculty with continued poor performance are
potentially subject to discipline
WORKLOAD
• Academic Unit = The smallest academic unit you belong
to. Usually a department, but it could be a college,
library jurisdiction, or other type of unit.
• Every Unit must have a workload policy which has been
approved by the Faculty, the Unit Head, the Dean and
the Provost.
• Workload documents should separate requirements for
qualified and non-qualified titles.
• Your initial letter of appointment may modify the
workload (e.g. “You will only have to teach one class per
semester for the first two years.” or “You must have
grants that support your salary after 1 year.”)
1994 University Workload Document
• Puts the responsibility for workload on the Unit.
• States faculty course load as:
– Associate or certificate programs: 4/term
– Baccalaureate programs: 3/term
– Graduate programs: 1 or 2/term
• For undergraduate programs, some
advising/program admin. is assumed.
• For graduate programs, acceptable levels of
research/scholarship are required.
UNIT WORKLOAD
• Will state teaching, research and service
expectations.
– These may vary by rank.
– These should vary for qualified titles.
• Usually, the expectations are stated as a range
since not all faculty do exactly the same thing.
• The Unit head can usually modify workload for
special needs (such as accreditation duties,
course development, administrative functions,
unusually high research levels, etc.)
PRIMARY SEMESTERS
• You are required to teach 2 out of 3 semesters/year
unless your offer letter states differently or you are 12
month faculty.
• The 2 semesters are “primary” and your offer letter
states which two they are. If not stated, Fall and Spring
are assumed.
• You and your unit head may agree to change your
primary semesters.
• Primary semesters are defined mostly for determining
teaching loads.
SECONDARY SEMEMSTERS
• The third semester is your secondary semester.
• It is assumed a faculty member will use the
secondary semester for scholarly activity and/or
faculty development.
• Faculty members may receive extra
compensation during a secondary semester.
• If reasonable and necessary, a faculty member
may be required to participate in governance
activities during a secondary semester.
EXTRA COMPENSATION
• Two semester faculty may receive extra
compensation during a secondary semester for:
– Extra teaching (rate defined in CBA)
– Research grant participation
– Extraordinary service (e.g. preparing
accreditation material just prior to a visit).
• Some unit/college workload policies require
faculty to “buy out” academic year salary from a
research grant before getting extra comp.
OUTSIDE ACTIVITY REPORTS
• University rules allow faculty to consult
one day/week during primary semesters
and do not restrict it during secondary
semesters.
• You MUST report your outside activities to
the University on the OAR.
• You must file an annual OAR and amend it
if something new comes up.
OUTSIDE ACTIVITY REPORTS
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Collateral employment.
Conflict of commitment.
Conflict of interest.
Way too complicated to discuss here.
– There IS training. Go to uc.edu and search for OAR.
There is a .pdf training module.
• IMPORTANT: Under a new government rule, reimbursed
travel is a conflict of interest if not reimbursed by an
educational institution or a government agency. This
must be reported.
CONFLICT OF INTEREST
• Conflict of interest may occur when
something outside the University may
unduly influence your duties at the
University.
• Common examples (but not exhaustive):
– You or a family member have a financial
interest in a firm that funds your research.
– You may gain some direct, financial benefit
from your research.
CONFLICT OF INTEREST
• This is another COMPLICATED subject.
• The OAR training explains conflict of
interest.
• There is a Conflict of Interest officer.
– Holly Bante (6-5501)
– Call her if you even suspect a COI
• COI is serious. You can be terminated for
non-compliance.
CONFLICT OF INTEREST
• Conflict of interest CAN be managed.
• You need a COI management plan.
• Again, Holly can help you with this OR
refer you to the person who can help.
CONFLICT OF COMMITMENT
• Conflict of commitment occurs when you
spend so much time on an outside activity
it prevents you from performing your UC
duties.
• Again, this can be managed but you have
to do it the right way and have an
approved plan.
OHIO ETHICS LAW
• We are State employees.
• Ohio has an ethics law.
• Basically, you cannot take “substantial”
gifts from people who do any type of
business with UC. Substantial is not
defined but most use $15.
• Meals are gifts, too.
RESEARCH MISCONDUCT
• Research Misconduct is a serious offense.
• Possible examples:
– Misuse of funds (including charging a grad student to
a grant he/she never worked on).
– Purposeful misrepresentation of data (purposeful is
the key word; an honest mistake is not misconduct)
– Violation of Human Subject Research rules
– Altering research results for financial gain.
– Failing to give proper credit to students/colleagues.
RESEARCH MISCONDUCT
• There is an Office of Compliance that
handles research misconduct.
– Jane Strasser (8-5034)
• Contact her if you suspect misconduct
• MORE IMPORTANT – contact her with
questions!
INSTITUTIONAL RESEARCH
BOARD
• IRB approves plans for human subject or
animal research.
• Plans must be approved BEFORE the
research starts. Often, a preliminary
approval is needed in the proposal stage.
• Contact IRB for help (8-5259).
• NOTE – even taking a survey can be
Human Subject Research – always check.
OK, enough with the boring,
serious stuff!!
Let’s talk about the FUN STUFF!!
FACULTY DEVELOPMENT
• Faculty Development is an activity that makes YOU
better.
• $420k will be divided among the colleges for individual
faculty development.
– Conference travel
– Hardware/Software awards
– Other development activities.
• $80k for interdisciplinary awards
• $275K spent at the Provost’s discretion with input from
the Faculty Senate
FACULTY DEVELOPMENT
• Opportunities through the Center for the
Enhancement of Teaching and Learning.
• Conducts seminars, workshops, mentoring
sessions and provides advice on the
scholarship of teaching and learning.
• More on that in another session!
GOVERNANCE
• Faculty Senate
– Traci Hermann (UCBA) Faculty Chair
• 47 members
– President Ono
– Faculty Chair, Chair Elect/Past Chair,
Secretary, 2 BOT representatives.
– 2 members from each college
– 1 Emeriti, 2 Part Time and 8 at large
HONORS
• Academy of Teaching and Learning
Fellows.
• Graduate Fellows
• Distinguished Teaching Professor
• Distinguished Research Professor
Faculty Awards
Adjunct Faculty Award
Established and Emerging Entrepreneurial
Faculty Achievement Awards
Faculty Senate University Service Award
George Barbour Award for Good Faculty-Student
Relations
Faculty Awards
George Rieveschl Jr. Award for Distinguished Scientific
Research
George Rieveschl Jr. Award for Creative and/or Scholarly
Works
Innovative Uses of Technology in Teaching Award
Mrs. A.B. Dolly Cohen Award for Excellence in Teaching
Provost’s Faculty Career Award
FACULTY AWARDS
Colleges have their
own awards.
COMMENCEMENT
• Spring, Summer and Fall
– Faculty Marshalls sit with students. Faculty
may also sit on stage.
• Hooding
– Separate ceremony in Spring
– With Commencement in Summer
• University will rent regalia for you, but
there are discounts if you want your own.
NEW STUDENT
CONVOCATION
• Welcomes our new Freshmen.
• Held during Welcome Week
• Faculty attend in regalia.
FACULTY CLUB
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7th Floor Varsity Village
$10/month membership
Serves lunch.
Hosts special events.
Will eventually move to new Faculty
Center.
QUESTIONS
?
?