Transcript Slide 1

Corporate Account Reconciliation
CAR Phase 23 Release Notes
July 18, 2015
Internal Use Only
2
High Level Overview of Phase 23 Release Content
• Reallocation Screen Changes - The reallocation screen will be modified to enhance the user
experience by minimizing the need for users to search for accounting values. CAR will create a
pre-populated list based on the accounting values selected by the user over time.
Here are a few things to know regarding this change:
– Initially, accounting drop downs will not contain values but CAR will begin to create a list of prepopulated accounting values which will show available in the drop down for future use.
– CAR will store up to 2,000 values. If this limit is exceeded, the oldest value will be replaced with
the newest value.
– This does not impact your validation tables; users will only be able to search and select from
values you have defined as valid.
The next few slides contain screenshots of the changes to the reallocation screen.
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Card Data Tab
There are no changes to the Card
Data tab. Users will continue to click
on the “Reallocate” button in order to
update accounting.
4
Reallocate Screen: Empty Drop Down
It is important to note that initially a
user’s drop down will not contain
values to select from. The user will
see one of two options “Show All”
or “Search All” in the drop down.
“Show All” will display if all
available values can be downloaded.
By clicking on this option all values
will download and show available in
the drop down.
“Search All” will display if a search
is required due to large amount of
values to select from. Clicking on
this option will open the search
window so they may search for
specific values.
Users may also click on the
magnifying glass to search for
specific values.
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Reallocate Screen: Search Screen
When “Search All” or the magnifying
glass is selected the user will
receive the following pop up. Please
note that this option is not applicable
to “Show All”.
The user can do one of the following
on this screen:
1. Enter a specific accounting value
or description to search.
2. Do a wild card search by leaving
the asterisks and clicking ok.
Please note: on the wild card
search, if there are more than
2,000 values the user will
receive a message warning
them that they have hit the limit
and only the first 2,000 values
will download. The user may
choose to refine their search if
the value that they need was not
downloaded with the initial
2,000.
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Reallocate Screen: Adding Accounting Values to Drop Down 1 of 2
Once a user has selected their
desired accounting values for
the transaction they will click
the “Submit” button business
as usual.
By clicking the “Submit” button,
The transaction will be updated
with the accounting values and
the accounting values will now
display in the user’s drop
down.
CAR will continue to add new
values to the user’s drop down
as they continue to reallocate.
Eventually, the user will build a
list of their most used values
which will minimize the need
for searching.
Please note that there is a
2,000 value limit. If a user
exceeds the limit the oldest
added value will be replaced
with the newest added value.
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Reallocate Screen: Adding Accounting Values to Drop Down 2 of 2
The following screenshot is an
example showing that
accounting value “10004”,
which the user previously
searched and reallocated a
transaction to, has now been
added to the drop down.
The user will no longer need to
search this value and can
select it from the drop down.
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Reallocate Screen: Show Previously Used
A user who has chosen “Show All” or
“Search All” will see a list of the
accounting values in their drop
down.
If the user would like to only see
accounting values that have been
added to their list of most commonly
used values, they should select the
“Show Previously Used Only” option
in the drop down. This will revert the
list of accounting values in the drop
down to only display those that have
been added as their most commonly
used list.
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Reallocate Screen: Selecting or Maintaining Accounting Values
A link has been added to the
reallocation screen that users can
click on to select previously used
accounting values or to maintain
their list of most commonly used
accounting values.
By clicking on the link a new pop up
window will appear (see next slide).
10
Reallocate Screen: Select/Maintain Accounting
By clicking on the link on the reallocation
screen the user will receive the following
pop up.
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1
1. Displays the user’s previously used
accounting values. The user can
select the desired row and click “OK”
to apply all of the selected accounting
values to the transaction.
2. The “Delete” and “Delete All” buttons
allow the user to maintain their list of
values. The user can select a row
and click “Delete” to remove from the
list. “Delete All” will remove all rows of
values. The user will receive a
warning message when clicking on
either option which will allow them to
cancel the delete command if desired.
3. The filter can be used to search for
specific accounting values within the
user’s most commonly used values.
Please note that initially the list will be
blank until the user builds up their
list by searching and reallocating
accounting values to transactions.
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11
Suggested Next Steps
1. Communicate these changes with your users. A URL has been provided in
the body of the e-mail that links to a training deck that can be shared with
users.
2. Slide 12 contains suggested verbiage for the user e-mail. You can schedule
e-mails directly from CAR. The following URL provides instructions on how to
schedule a Custom E-mail:
http://50.56.42.210/sitecore/shell/Controls/Rich%20Text%20Editor/~/media/Re
sourceCenter/US/Docs/Reconciliation%20and%20Reports/CAR/CAR_Email_
Quick_Ref_Guide.pdf For additional questions regarding scheduling an e-mail
please contact the CAR helpdesk.
1. Join us on October 17th, for our User Community Call, which will give you the
opportunity to hear more regarding this change. We will also recap the 2013
enhancements and open up the lines for your questions. This call is for
Administrators only.
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Suggested End User Communication
Dear @2
On October 25th 2013, the CAR reallocation screen will be enhanced to improve
performance and your overall experience. If you update accounting in CAR these
changes will impact you. A training deck has been created for your review that
can be accessed by copying and pasting the link provided below to your web
browser.
The changes are less cosmetic and more around functionality and the process to
reach the reallocation screen has not changed. The biggest impact to you is that
drop downs initially will not contain values and you will need to search in order to
reallocate. However, based on what values you reallocate to, CAR will begin to
create a list of pre-populated accounting values which will show available in the
drop down for future use.
If you have any questions please contact us (enter your contact details here)
URL: (Obtain the URL from the e-mail you received)