Transcript The Engineering Council Examination

Mentoring for Registration
Workshop
21 September 2009
regulating the engineering profession
© 2009 ECUK, all rights reserved.
ECUK Workshops (General)
“Continuous improvement - through the exchange of best practice”
• UK-SPEC and licensing requirements
• Institution input
• Identification of key points
• Break-out sessions
• Outputs on the extranet for reference by all
regulating the engineering profession
© 2009 ECUK, all rights reserved.
The Workshop process
Experience
Requirements of UK-SPEC
Discuss
Clarify
Agree
More effective process
Supporting Registration
Expertise
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Specific Objectives
• Increase the awareness and understanding of
mentoring
• Maintaining standards and ensuring consistency
and transparency
• Encouraging greater inter-institution cooperation and exchange of good practice
• Increasing opportunities to network with peers
and staff
• Ultimately contributing to increased Registration
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Agenda
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Introductions
What is mentoring - Definitions
UK-SPEC and Licensing requirements
Mentoring – an introduction
Mentoring – examples of good practice
(Lunch)
Breakout sessions
Conclusions
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Outputs
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Report
Good practice guide
Toolkit
Further workshops
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Introductions
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Name
Institution
Reason for attending
What do you want to get out of the day?
regulating the engineering profession
© 2009 ECUK, all rights reserved.
What is Mentoring - Definitions
• A Wise Counsellor (Oxford English dictionary)
• ‘Offline help by one person to another in making
significant transitions in knowledge, work or
thinking’ (Megginson & Clutterbuck)
• Independent Support and Encouragement to
potential ECUK Registrants (AHB)
regulating the engineering profession
© 2009 ECUK, all rights reserved.
UK-SPEC and Licensing Requirements
• UK-SPEC (pp 12-13)
• ‘May be able to put them in touch – to help them
through the process’
• ‘Verify development, responsibilities,
experience’
• RfR (para 43) PD
• ‘Institutions shall give information of mentoring
arrangements’
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Mentoring – an introduction
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Scope of mentoring
Role of mentor
Mentoring process (golden rules, checklist)
Managing the process
Summary (status, headlines)
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Scope of Mentoring
• Application - the process of Registration
• Interpretation of UK-SPEC - what is really
required
• Professional development - demonstrating the
competencies
• Interview - PRI/TRI, the objectives, the process
• CEng, IEng, EngTech, ICTTech; all ages
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Role of Mentor
• Skills » personal, academic, technical, UKSPEC
• Structure
» single/multiple, individual/group
sessions
• Framework
» Company, personal, institution
involvement, transient Mentee
» Within a wider development
framework
• Feedback
» to Institutions (on the process not
the person)
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Mentoring Process – the personal touch
• Interpersonal skills
are key
• Ability to
– build relationships
– listen
– inspire confidence
• Have
– commitment
– broad knowledge
– judgement
• Be
– encouraging
– challenging
– objective
– respectful
– discrete
• Know your limitations
• Feedback
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Golden Rules
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Not the boss
Voluntary
Confidential
Face to face (at least initially)
An ECUK Registrant
Avoid conflicts of interest
Establish boundaries
(There may well be others)
Mentor Checklist
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Mentor Checklist – Before the meeting (JS 6/05)
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Review the notes of the previous meeting and decide on a
structure for this meeting
Be aware of requirements for registration at the appropriate level
Have a copy of the application form available
Be able to demonstrate relevant competencies as required by
UKSPEC (IE have sufficient experience, skill, knowledge and
understanding)
Confirm time and date based on prior agreement
Make a plan for your own day
Clear desk and check your available time
Switch off phones
Relax – irrespective of your own issues and challenges
Smile – however you are feeling today
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Mentor Checklist – During the meeting (JS 6/05)
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Smile – be welcoming and not too formal
Chat about something light as an introduction
Check how s/he is feeling today
Briefly summarise the notes of the previous meeting
Update status of any actions that were agreed
Jointly establish the “gap” between the individual’s capabilities
and the requirements for registration – develop an action plan to
plug the gap. Consider how confident you are that the individual
is registrable.
Listen actively (Remember that “silent” is an anagram of “listen”)
Agree ‘confidentiality clause’
Check for feelings as well as facts
Ask open questions, Build on the Mentee’s own ideas
Be honest, supportive, encouraging
Share your thoughts and ideas but don’t give advice
Only make promises that you are sure you can keep
Take notes (or ask him/her to do so)
Summarise actions
regulating the engineering profession
Agree date/time for next meeting
© 2009 ECUK, all rights reserved.
Mentor Checklist – After the meeting (JS 6/05)
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Send a brief note to summarise actions (or delegate this to
Mentee)
Do anything that you have promised to do promptly
Keep in touch between meetings eg:
– How did the trip to XYZ go
– I saw this article in the journal of the Institute of ABC and
thought you might be interested
– Had you thought of entering for this…..
– I’m going to a conference sponsored by the Institute of ABC
and thought you would like to join me
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Managing the process
• Marketing
» Requirements, policy, roles, coordinator, resources,
communication
» Information for Mentors and
Mentees, including benefits
• Manage
» Identify, Approve, Allocate
» Support (training, development,
update)
» Monitor (feedback), Record
(Register)
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Summary
• Mentoring - an important contribution to
Registration
• Assists in removing the mystery and
misconceptions about ECUK registration
• Encourages & Supports Engineers at all stages
of development
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Status ?
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Where are you now –
Do you have a policy on mentoring
What is the scope
Do have a register of mentors
How do you conduct training/updating
What plans do you have for development
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Headline
• Ensure the mentor skills match needs
• Develop inter-institution co-operation
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Breakout sessions
• Compare
» current experiences
» areas of good practice and
concerns
• Ideas
» build on presentations/discussion
» generate some radical ideas
• Plan
» framework for development
• Present
» for plenary discussion
» 1 sheet/6-10 bullets
regulating the engineering profession
© 2009 ECUK, all rights reserved.
Finally
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Feedback essential
Future Mentoring Workshops
Request for Workshops on other topics
Extranet access
regulating the engineering profession
© 2009 ECUK, all rights reserved.