Transcript Diapositive 1

École de technologie supérieure
Information for new students enrolling
in a PhD program
or a Master’s with dissertation
Winter 2015
What should I know about registration?
At ETS, the courses are offered all year long (there is no “break” in the
summer). The academic year consists of three 15-week terms, Summer,
Autumn and Winter.
During your studies (PhD or Master’s with dissertation), you must
register for each term. To be considered a full-time student, you must be
enrolled in courses or research equaling at least 9 credits.
You must register for courses and research credits yourself on the
Cheminot system (available through the Interactive portal). The
Cheminot system allows you to choose from a list of graduate courses.
You must register on Cheminot during the specified registration periods
listed in the University calendar. Outside of these periods, the system
does not allow for updates by students.
What should I know about registration?
NOTE:
In some circumstances, you may have to register or modify a registration
outside the periods indicated in the schedule, or to register (with the
permission of the program director) to a course that is not listed in your
program and therefore does not appear on Cheminot.
If this is the case, you can send an email to the agent de gestion des études
who handles your program at the Registrar’s office; this person will register
you manually.
What should I know about registration?
For a Master’s
During the first term, you must:
 Register your research director and your research subject at the Graduate studies office.
This must be done before you can register for research credits.
 Establish a course plan for the following terms, together with your research director.
For a PhD
 It is recommended to register for DGA1005 – Lectures dirigées (Supervised readings) in
your 1st term (with the approval of your research director) to start the literature review
for your research.
 It is compulsory to register for the first part of the doctoral examination (DGA1031 Research Issues) in your 2nd term.
 The two following steps of the doctoral examination (DGA1032 and DGA1033) must be
taken thereafter (i.e. in your 3rd and 4th terms).
How many credits do I need?
Tuition credits (15 credits)
 Master’s: 15 credits (5 courses completed)
 PhD: 6 credits (2 courses completed) + 9 credits for your doctoral examination
The doctoral examination is divided into three distinct courses taken over three terms:
DGA1031 – Problématique de recherche (Research topic) (3 credits)
DGA1032 – Examen écrit (Written exam) (3 credits)
DGA1033 – Examen oral (Oral exam: defending your research project) (3 credits)
Research credits
 Master’s (30 credits): you must register for “crédits de mémoire” in sets:
(i.e.: MEM03, MEM06, MEM09…).
 PhD (75 credits): you must register for “crédits de recherche” in sets: (i.e.:
RECHER03, RECHER06, RECHER09…).
Academic calendar
Course planning and schedule
Course listings
Can I do an internship during my studies?
For the PhD and Master’s with dissertation programs, ETS does not offer
internships.
However, some scholarship programs promote research in industrial
environments (BMP-Innovation; MITACS), allowing students to complete
part of their doctoral research while working in the industry. If you are
interested in doing your research in an industrial environment (and being
paid for it), please discuss this with your supervisor.
You will find information on these types of scholarships on the ETS
website under Étudiants actuels → Cycles supérieurs → Coût et
financement des études.
The role of the program director
The program director manages the academic and administrative aspects
of the program.
The program director:
 is in charge of program admissions;
 can authorize certain course selections (i.e.: courses offered by another
institution, courses not offered in your program);
 is in charge of the first part of the doctoral examination (for PhD
students) DGA1031 - Research topic.
The role of the research supervisor
The research supervisor guides you as you undertake your research
project.
The research supervisor can also:
 advise you on what courses to take in your program;
 help you identify a strategy to finance your studies (working as a teacher
assistant or research assistant, lecturing, performing sponsored research,
etc.).
What about scholarship programs?
See also the
« InfoBourse$ »
that will be send
to your ETS
email
@etsmtl.ca
Need help organizing the steps of your program?
At the Office of graduate studies (Bureau des cycles supérieurs),
located at the Dean’s office in room A-1700, three academic advisors and a
career guidance advisor provide:
 Thesis supervision and evaluation (deposit for evaluation, jury selection,
defense, final deposit).
 Administrative monitoring of graduate students (in collaboration with the
Registrar’s office), assisting with deviations from planned program paths,
leaves of absence, extensions of study periods and other issues related to
the progress of your studies.
 Support in organizing the stages of the doctoral examination (filing the
research topic form, choosing the doctoral jury, organizing the written
test, etc.).
English-language web resources
(you can switch language in the upper right corner of the ETS web page)
A step-by-step approach to doctoral studies
Where can I find the forms I need?
Can I write my thesis in English?
ETS is a French-speaking university, and theses are generally written in
French.
However, given the need to ensure optimal dissemination of scientific results
in journals and international forums where English is the primary language,
you are permitted to write your thesis or dissertation in English.
Regarding everyday life at ETS, you will be able to access most services in
English (departments, registrar, student services, etc.), but we cannot
guarantee that every staff member will be able to communicate in English.
Non-French speakers are encouraged to take the time to learn some basic
French, or to take beginner French courses during your first terms of studies.
Problems to avoid
when conducting graduate studies
Problems that may affect the course and duration of studies:
•
Lack of funding.
•
Long periods of work without meeting with your research director.
•
Steps that drag on when writing a thesis or dissertation (literature
review, data collection).
•
Substantial modification of your research subject.
•
Change of director during research.
Another threat to success: difficulty drafting your thesis
•
This may entail simple problems with syntax and grammar, or more
complex issues regarding how to present your arguments or organize
your ideas, and how to present your research in a clear, concise way.
Strategies to avoid these problems
It is very important to address the following points with your research director
at the beginning of your studies:
• Talk about opportunities for funding (i.e.: scholarship from the director or from a grant
agency, lecturing, etc.).
• Clearly establish expectations, roles and responsibilities of both the student and the
director; set up a supervisory framework to monitor progress (i.e.: frequency and
duration of coaching meetings, assessment methods, etc.).
• Talk about the output expected by your director (i.e.: weekly progress report, summary of
readings, etc.).
• Draft a schedule of main steps required to complete your studies (writing the literature
review, conducting research, interpreting results, writing a journal article, writing the
thesis).
Getting help when writing your thesis:
• It is important to take action as soon as you realize that you may have a problem with
your writing skills; consider this a learning opportunity that will affect your whole career.
Student services
Important links
Who to contact : This link allows you to identify and contact the person in charge of
your program at the Registrar’s office and the Graduate studies office.
University calendar
Step-by-step approach
Forms
Financing your studies
Educational and technological support
Student’s services