Transcript Overview of Student Management Sytems Components

Overview of Student Management
System Components
Richard Byrom
Oracle Consultant, Speaker and Author
http://www.richardbyrom.com
Agenda
• Trends and Challenges in Higher Education
• Student Management System Components
Overview
• The detail of Student Management System
Processes
• Oracle Student System Analysis
• Conclusion
• Questions and Answers
Global Trends in Higher Education
• Globalisation of education
• Increase in demand for university access
• Reduction in Government financial support and
greater emphasis on user-pays
• Philosophy of Life-Long Learning - need for
professional upgrading/career refocusing
• Restructuring/re-invention of institutions
The Global Challenge
• To provide tertiary institutions with a student
information system that will meet their
requirements now and in the future
• To provide modern, dynamic global institutions
with a SIS that will embrace change easily and
rapidly
High Level Process Model
Management & Governance Processes
Financial Management
& Control
HR Management &
Development
Quality Assurance &
Enhancement
Student Acquisition
Student Management & Support
Core Processes
Core Outputs
Teaching, Learning & Assessment
Research, Development & Enterprise
Planning
Estates & Facilities
Infrastructure Processes
Learning Support &
ICT
Learner Relationship Management
Web portal
Business
Intelligence?
Portable Learner Profile
(CRM)
access authorities
personal details
administrative transactions
academic record
record of
achievement
Library
VLE
OSS
Finance
HR
Time
tabling
Components of Learner Relationship
Management
Integration:
VLE
Student & Staff
Finance
Self Service
HR
Web Portal Access
Timetabling
Oracle
Student System Library
Web Portal
Access
Business
Intelligence
Tools
(OSS)
Student System
CRM CRM:
iStore
Marketing
Marketing
Sales
Sales
Service
Service
Customer Relationship Management
• Manage admission recruitment (prospect to
applicant)
• Interaction history will allow tracking contacts with
perspective students
• Develop, segment, and maintain communication
streams
Customer Relationship Management
• Useful for undergraduate and graduate
admissions, external growth, fund-raising, alumni
relationships, research and economic
development
• Develop and approve campaign budgets and
workflow
• Allow the people doing the work to track the
progress and effectiveness of campaigns
• Metrics
Best of Breed vs. Integrated Suite
Best of Breed - Pros
 “best of breed”
 eggs in many baskets
 less supplier lock-in
Best of Breed - Cons
X high maintenance
X data duplication &
replication
X integration work (ongoing)
Best of Breed vs. Integrated Suite
Integrated Suite - Pros






Integrated architecture (TCA)
Single supplier/partner
Shared data
Less interface work
Lower tech.training overhead
Standard, assists user
adoption
Integrated Suite - Cons
X Supplier lock-in/distrust
X May suit organisation but
not department
X Best of breed/integration
trade off
X Doesn’t do everything
Student System Components
Students
University
Administration
Student
Application
Faculty
Grade
Posting
Admissions
SelfService
Enrollment
External
Focus
Registrar
Class
Schedule
Payment
Records
Access
Records
Finance
Student
Progress
Oracle Student System
•
•
•
•
Functionally rich
Inherently flexible
User configurable
Designed to meet changing Higher Education
environment
Oracle Student System
– Key Components
•
•
•
•
•
•
•
Program Structure and Planning
Person Reference
Admissions
Enrollments
Student Finance
Financial Aid
Academic Records
Oracle Student System – the big picture
Program Structure and Planning
The Program Structure and Planning subsystem is
used to manage the details related to an institution's
programs, units, unit sets, unit sections, and faculty.
Program Structure and Planning includes the
following:
• Program Structure and Planning Overview
• Creating Unit Sections
• Setting Up Faculty Information
Program Structure and Planning
In Program Structure
and Planning
subsystem, a program
consists of one or more
units. Each unit can
consists of multiple unit
sections. When a unit is
defined in terms of
attributes, such as
academic calendar,
location, attendance
type, and attendance
mode, it becomes a unit
section.
Person Reference
The Person subsystem is used to manage the details related
to persons entered in Oracle Student System.
Person and organisation entities within Oracle Student
System use the Trading Community Architecture to enhance
the interaction between Oracle Student System and the
other e-business suite modules.
• Entering Person Details
• Querying Persons
• Managing Duplicate Person Details
• Placing Holds
• Tracking
• Import Process
Personal Details Process
Tracking Process
Admissions
The Admissions subsystem is used to manages an
institution's admission processes from recruiting, through
inquiry till admission and includes tracking of requirements.
• Maintaining Recruiting Details
• Managing Inquiries
• Entering Applications
• Maintaining Academic History
• Importing Admission Information
• Processing Applications
• Admitting Students
• Closing Admissions
• Generating Admission Statistics
Applications Entry Process
Enrollments
The Enrollments subsystem is used to manage student
enrollment, re-enrollment, and enrollment changes.
Enrollments includes the following sections:
• Pre-Enrollment
• Timeslots
• Enrollment
• Waitlists
• Post Enrollment
• Transferring Students Between Programs, Units, and Unit
Sets
• Setting Up Research Candidacy Details
Enrollments Process Flow
Financial Aid
The Financial Aid subsystem is used to manage student
administration and financial management of higher
education.
Financial Aid Management includes the following sections:
• Financial Aid Applications
• Verifying Financial Aid Applications
• Need Analysis
• Administering Student Awards
• Administering Student Sponsorships
• Administering Pell Grants
• Administering Loans
• Student Employment
• Disbursements
Functional Flow Chart of Financial Aid
Management
Student Finance
The Student Finance module is used to manage all the
financial transactions and accounting processes that
determine student charges and credits for a specific study
period in an educational institution.
• Student Finance includes the following sections:
• Student Finance
• Processing Deposits
• Calculating Charges and Credits
• Billing
• Working with Holds
• Dealing with Refunds
• Interfacing with General Ledger
Student Finance Process
Academic Records
The Academic Records subsystem is used to manage and
monitor a student's progress through the student's academic
program and maintains a record of the student's academic
work at the institution or granted through advanced standing.
• Academic Records includes the following sections:
• Evaluating Applications for Advanced Standing
• Assessing a Unit Attempt
• Applying Progression Rules and Outcomes
• Applying Program Completion Rules
• Managing Graduation
• Degree Audit
• Producing Documents
Graduation Process
Conclusion
• Best of Breed vs. Integrated Product Suite Approach will need
to be taken.
• Student Management systems provide effective mechanisms
for higher education institutions to manage students and
faculty and their interaction with each other and external
systems
Speaker Information
Name :
Richard Byrom
e-mail :
[email protected]
Web Site: http://www.richardbyrom.com
Documentation Downloads of R11i E-Business
Suite
http://www.oracle.com/appsnet/products/documenta
tion/content.html