Transcript Funding at WPUNJ ~ OSP

Grants Landscape I:
Introduction to Obtaining Federal
Funding and the Office of
Sponsored Programs
Office of Sponsored Programs
Raubinger Hall, Room 107
William Paterson University
973-720-2852
June 2009
Agenda
I. Grants Landscape I
a)
b)
c)
d)
e)
The Office of Sponsored Programs
Proposal process
Proposal components
Searching for funding
WPUNJ Process, Policies and Procedures regarding grants
II. Grants Landscape II
a)
b)
c)
d)
Elements of a proposal
Guidelines and proposal review
Narrative components
Budget components
Contact Information:
Staff:
Martin Williams, Director
TBH, Assistant Director for Pre-Award Services
Beth Ann Bates, Program Assistant
Graduate & Undergraduate Assistants
Nina Jemmott, Associate Vice President and Dean,
Graduate Studies and Research
Office:
Raubinger Hall 107
Phone: 973-720-2852, fax: 973-720-3573
Email: [email protected]
Webpage:
www.wpunj.edu/osp
Funding at WPUNJ ~ OSP
• Federal Sources
– NIH (National Institute of Health)
– NSF (National Science Foundation)
– USED (Department of Education)
• State Sources
– NJ DOE (Department of Education)
• Foundations
• Corporate Research Agreements
– Foundation and corporate support generally handled by
Institutional Advancement
Total Funding Available
AWARDS RECEIVED THROUGH THE OFFICE OF SPONSORED PROGRAMS
FOR USE IN FISCAL 2005-2009
$4,682,852
$5,000,000
$4,226,357
$4,500,000
$4,000,000
$3,288,880
$3,505,417
$3,475,008
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
FY05
FY06
FY07
FY08
FY09
Total New Awards
NEW AWARDS RECEIVED THROUGH THE OFFICE OF SPONSORED
PROGRAMS IN FISCAL YEARS 2005 TO 2009
$11,032,864
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$2,806,921
$3,434,917
$3,806,400
$3,611,807
FY06
FY07
FY08
$4,000,000
$2,000,000
$FY05
FY09
Number of Grants by Amounts
16
14
12
10
8
6
4
2
0
FY05
FY06
FY07
FY08
FY09
The Office of Sponsored Programs
Primary Focus:
 Proposals to government agencies, public charities and
large foundations
 Support for research, teaching, community service, public
programs, creative endeavors, conferences, other
agencies
Three Major Areas of Activity:
 Pre-Award Services & Resources
 Post-Award Services & Support
 Compliance
OSP Pre-award Services & Resources
 Funder identification & reference resources
 Publications:
Dates, Updates & Insights (DUI) email
STAR Report
Web site
 Training: at WPU and conferences; funder visits
 Idea and project development, proposal preparation
guidance/assistance, institutional review, submission
 Support and encouragement:
Senate Research Council, University Research &
Scholarship Day
Grant Lifecycle
1.
2.
3.
4.
5.
6.
7.
Develop idea, undertake foundation activities
Identify sponsors
Develop & submit proposals
Negotiate contracts
Undertake project and dissemination
Closeout and final reports
Start over
Proposal Development Process
1.
2.
3.
4.
5.
Initiate idea for activity or project
Find appropriate funders
Refine idea, develop project, outline proposal
Meet with OSP; contact funder
Draft proposal; contact consultants and partners, begin
collecting support materials
6. Meet with OSP to review draft, develop budget,
schedule submission
7. Submit nearly finished narrative and budget for review
and signature, about 10 days to deadline
8. Finalize proposal package, submit early
Preliminary Activities
Get Ready
• Know Yourself
– Who are you?
• Keywords: Education, status, expertise, professional goals
• Know Your Project
– What do you want to do?
• Keywords: What, who, how, how much, duration
• Preliminary activities, publications, presentations, support
• Literature search: Activities, lessons, background
• Evaluate your competitiveness
• How do you stand up to your peers?
• What is special about your project?
12
Identify and Study Prospects
• Search broadly for specific funding
opportunities or appropriate agencies
– Use databases to identify: GrantSearch; COS
• Identify and learn about a funding agency’s
mission, programs and deadlines
– Use agency publications: NSF Home Page; NEH; US
Dept of Education
• Study, clarify and analyze program areas and
opportunities
13
• Stay up-to-date by regularly obtaining and
evaluating information frequently
– Subscribe to email announcement services: NSF Custom
News; EDInfo
– OSP’s Dates, Updates & Insights (DUI) emails
– COS Workbench
• http://www.cos.com/
– GRC Publications
• GRC Homepage
– Agency Grants Page Bookmark
• US Dept of Education Grant Applications
14
Analyze Opportunities …
• Steps for analyzing a funding opportunity
– Summary description and guidelines (COS)
• First check
– eligibility, limitations, dates, award amounts
• Then check
– goals, objectives, special issues, application
process
– Other information
• award list, abstracts, sample proposals
– Third party analyses:
• Guide to Federal
15 Funding For Education
to learn . . .
• What they want to accomplish and what they
expect you to do to determine if your project will
help them achieve their vision, mission and goals.
• Who and what they have funded recently to see if
you and your project will be competitive,
duplicative or too unique.
• What they will not fund.
• The requirements, preferences and expectations
for the format and content of your proposal to
know the amount of detail they expect and the
order they expect to see your information.
• Special issues that may need to be addressed.
• Reporting and compliance
requirements.
16
and then make choices.
• Refine and prioritize list of opportunities based on your
perception of your ability to respond to the funding
agency’s needs.
• Refine your idea and methodology based on what the
funding agency is willing to support and what you are
willing to do.
• Decide: Are you still “happy” with the project?
– Will the project be the one you want and need to do?
– Are the time commitment, the amount of funding that will be
provided and project outcomes right for you?
17
“Chance favors the prepared mind.”
Louis Pasteur
Search Tools: People
 Office of Sponsored Programs Staff
 Colleagues
In department, professional associations, peers
 Conferences
Grants Major Element:
Grant Resource Center, Training Workshops
Agency Technical Assistance Sessions, Regional
Meetings, Webinars
Grants Minor Element: Session or exhibitor
Search Tools: The Internet
 Internet-based Databases Subscriptions & Free Sites
GrantSearch, COS Funding Opportunities
Grants.Gov
 Free Internet Search Tools
What’s your favorite metasearch engine?
Organizations: e.g. Foundation Center
 Helpful Hints:
Use “Keywords” or their terms
Start narrow then broaden
 Agency Websites and Program Pages
NSF, NIH, USED
Overview of a Complete Proposal
A. Cover Page, forms, signatures
B. Abstract
C. Narrative
1.
2.
3.
4.
Background and problem statement
Goals and objectives
Activity Plan
Evaluation
D. Budget, budget support, other forms
E. Appendix and support material
Guidelines First!
 Read the Guidelines Thoroughly to:
 Verify Eligibility for the grant program
 Establish Connection to the funder’s mission, goals and
the grant program’s expected outcomes
 Learn the Details of the application process, format,
including special information or review requirements
 Get Answers to Questions: Call the Program staff!
 Evaluate whether the program is right for you, your
project and the University
Review Criteria: Content
 Narrative Requirements




Their language for sections of the whole proposal
Order of sections
Information expectations for sections
Point value for sections
 Evaluation Criteria
 The “Grading Rubric” for proposals
 Checklist
MAY BE IN SEPARATE OR MULTIPLE DOCUMENTS
Project & Proposal Development Chart
Office of Sponsored Programs, WPU
A.
Original ideas
Literature, prior
experience, other
Preliminary work
Funding guidelines
Revised,
expanded ideas
B. Completely developed project
5. Introduction: credibility
of PI/PD, WPU, partners
9. Abstact, Summary or
Introduction
4. Background, needs,
problems, benefits
3. Goals &
Objectives
1. Activity Plan
2. Budget
6. Evaluation &
Assessment
7. Dissemination
8. Future Activity
Timeline, Personnel,
Tables, Charts, Forms
A
P
P
E
N
D
I
C
E
S
Abstract
Proposal Review Process
1.
2.
3.
4.
5.
6.
7.
Self/Institutional review before submitting
Technical review when received
First program staff review
Peer/Committee review: selection and scoring
Second program staff review: ranking and selection
Program executive officer/board review: approval
Contract office review: negotiation and award
Process, Policy and
Procedure
WPUNJ Policies & Procedures:
 Grant Approval Sheet:
 Documents official support for project
 Summarizes key elements, identifies special review
needs
 Assists in time management and in orchestrating the
final review process to meet submission deadline
 Project Director obtains Chair & Dean signatures
 OSP obtains Administration & Finance signatures,
Provost Office signatures, and signatures on proposal,
support letters and other required documentation
 Due in OSP 10 days before due date to:
Obtain final signatures
Assemble packet and prepare final documents and
copies
Submit
Grant
Approval
Sheet
Helpful Hints: General Tips for Success
1.
2.
3.
4.
5.
6.
7.
8.
9.
Follow the directions/answer their questions
Talk to the Program Officer
Fulfill their review criteria
Ask for what you need
Be thorough in describing the project
Do not do the project or writing alone
Schedule time to write
Start early to insure there is enough time
Everything must “fit together”
Workshop Evaluation
All responses are completely anonymous. Data will not be
reported in a way that could divulge the identity of any
respondents.
Grants Landscape I:
Introduction to Finding Grants and the Office of Sponsored Programs
June 2009
Contact Information
Staff:
Martin Williams, Director
TBH, Ass’t Director, Pre-Award
Beth Ann Bates, Program Assistant
Nina Jemmott, Asso VP & Dean,
Graduate Studies and Research
Office:
Raubinger Hall 107
Fax: 973-720-3573
Webpage:
www.wpunj.edu/osp
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