Transcript Running Effective Chapter Meetings

Running Effective Chapter
Meetings
“Learning To Live In A
Technical World!”
This Powerpoint is provided courtesy of Georgia TSA
Tip #1: Meet Regularly
• Schedule regular meetings
• Be consistent with time and place
• Keep cancellations to a minimum
Tip #2 Have an Agenda
• Make sure everyone knows what is
going on
– An agenda should be prepared for each
meeting
• Have a set format to your agenda
• The agenda should not be a
substitute for attending a meeting
• It should be a brief and bold
summary
TIP #3: Create a Sense of
Belonging
• Every person needs to feel welcome
and wanted
• Contact members regularly
– always be warm and friendly to them
• By doing this, every person feels a
sense of belonging and will
contribute positively to the team.
TIP #4: Do What You Say,
Say What You Do
• Always follow through
– Don’t let down the other members of
your chapter
• Also, tell others about the good
things your chapter is doing
• Be proud!
Top 5 Rules of a Good
Meeting
1. Set goals
2. Arrange all logistics
3. Send out announcements,
invitations, and reminders for the
meeting
4. Be courteous, respectful, and
inclusive
5. Bring closure
10 Steps That Make
Effective
Meeting Groups
1. Discuss
2. Clearly understand
3. Actively listen
4. Focus energy
5. Reveal opposition
6. No personal attack
7. Do not dominate
8. Teamwork
9. Be conscientious
10. Analyze and fix
…And Seven That Lead
To Ruin
1. Dominate
2. Off track discussions
3. No common purpose
4. Ignore
5. Lack of focus
6. Personal disagreements
7. Simple majority vote
Setting the Agenda
Order of Business/Agenda
1. Call to Order
2. Opening Ceremony (includes roll call,
introduction of visitors)
3. Reading of Minutes
4. Officer and Standing Committee Reports
5. Special Committee Reports
6. Unfinished Business
7. New Business
8. Announcements
9. Program
10. Closing Ceremony
Opening and Closing Tips
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Attire:
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Timing:
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Sitting, Standing, Turning, Pledging, and Motto
Individual Parts:
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Officers should be uniform in their dress
Pointing to your symbol
When your name is called (Timing)
Projection and Enunciation
As a Group:
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Togetherness
Stand still
No hands in pockets
Where are your hands? (Example: Hands by side, Hands crossed
in front, etc.)
General Rules for Small
Group Communication
• Maintain Control with an Agenda
• Maintain Control through Procedure
• Maintain Harmony
How to Maintain
Harmony
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Get to know all of the members of the group and
encourage everyone else to get to know each
other.
Go into depth.
Save your view point for last.
Remember that people support what they help to
create.
Use people’s names often and give them credit
when credit is due.
Know when to say when.
Have FUN!
Group Decision Making
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Brainstorm Ideas
Defer Judgment
Encourage Piggybacking
Use Imagination
Try Mind Mapping
Synthesize
Make the Decision
Consensus
The rules of Consensus are simple
and few:
1. Everybody gets an opportunity to voice
his or her opinion.
2. The group focuses on the positive
aspects of each argument.
3. Piggybacking and/or pulling apart ideas
are encouraged.
4. Voting is not allowed.
Running Effective Chapter
Meetings
“Learning To Live In A
Technical World!”