Transcript Slide 1

• 10 FCAT 2.0 Reading
• FCAT 2.0 Reading Retake
• FCAT Reading and Mathematics Retakes
• 9 FCAT 2.0 Reading
1
Overview
These training materials are designed to
highlight important information for computerbased test administrations. Not all
information from the test administration
manual is included in this presentation, so it
is imperative that district and school staff
read and familiarize themselves with all
information in the manual in addition to
using these training materials.
2
Overview
• These training materials are based on the Spring
2012 Computer-Based Test Administration
Manual.
• There are separate training materials for FCAT
Writing and the paper-based Spring 2012 Reading,
Mathematics, and Science assessments.
• Training materials are available in PearsonAccess
under the Support tab.
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Overview
• These training materials should be used in
conjunction with the Spring 2012 Reading,
Mathematics, and Science training materials
to ensure that all general information
regarding test administration policies and
procedures is covered.
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Correct test administration must be selected each time you log in.
• Requires a username and password.
• Links to support materials:
www.FLAssessments.com/SpringRMS
• PearsonAccess will timeout after 14 minutes of inactivity.
5
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
Home page.
• Provides an opportunity to
 Practice PearsonAccess tasks
 Manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
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Glossary of Terms
Proctor Caching
• Proctor Caching is a process of loading or “caching” test content locally
on a computer at the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
7
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s high-stakes
computer-based statewide
assessments.
• Software application installed
either on a file server or on each
computer that will be used for
testing.
Note: This is the URL used for testing
this Spring; it is different from the URL
used for the Infrastructure Trial.
8
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print, zoom,
color contrast, screen reader, assistive devices) for Florida’s highstakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also
run Windows.
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Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
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Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: [email protected]
Appendix C in the Spring 2012 CBT Manual provides the
following information:
• PearsonAccess
 User Accounts
o FDOE distributed instructions for setting up user accounts to district
assessment coordinators.
 Browser requirements
 Logging in for the first time
 Resetting passwords
• Training Center
 Test Setup Exercise
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Computer-Based Test
Schedule
April 9-20
FCAT 2.0 Reading Retake
Two half-day sessions over two days*
FCAT Mathematics Retake
Untimed—up to one school day
FCAT Reading Retake**
Untimed—up to one school day
April 16-27
Grade 10 FCAT 2.0 Reading
Two 70-minute sessions over two days
* Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical
school day.
** The FCAT Reading Retake is offered in paper-based and computer-based formats;
districts may select the delivery mode by school.
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CBT Daily Administration
Schedule
FCAT 2.0 Reading Retake
• Schools administering the CBT FCAT 2.0
Reading Retake may schedule sessions during
the entire Retake window (April 9 – April 20).
• Any paper-based accommodations must be
administered on the day designated by the
district, with make-up testing administered as
needed.
• Our district will administer paper-based FCAT 2.0
Reading Retakes (accommodations only) the week of
April 16 – April 20.
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CBT Daily Administration
Schedule
FCAT Mathematics Retake
• CBT sessions may be scheduled during the
entire Retake window (April 9 – April 20).
• Students may have up to the length of a typical
school day to complete the test but must
complete the test in one day.
• Our district will administer paper-based FCAT
Mathematics Retakes (accommodations only)
the week of April 16 – April 20.
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CBT Daily Administration
Schedule
FCAT Reading Retake
• The FCAT Reading Retake is offered in paperbased and computer-based formats; districts
may select the delivery mode by school.
• Students may have up to the length of a typical
school day to complete the test but must
complete the test in one day.
• Our district will administer the paper-based
FCAT Reading Retake (accommodations only)
the week of April 16 – April 20.
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CBT Daily Administration
Schedule
Grade 10 FCAT 2.0 Reading
• Grade 10 FCAT 2.0 Reading is a computer-based test
and will be administered in two 70-minute sessions
over two days.
• The FCAT 2.0 testing window is April 16 – 27. Districts
may begin scheduling Grade 10 FCAT 2.0 Reading CBT
sessions on Day 1 and may schedule sessions each day
through Day 10, if needed.
• Paper-based tests (accommodations only) should be
administered on Day 1 and Day 2 of the testing window,
with make-up testing administered through Day 5, as
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needed.
What’s New for
Spring 2012
STUDENT PLEDGE
• Prior to testing, students are required to read and sign a
student pledge on the page after the Welcome Screen.
• Students taking a computer-based test must read and
check a box indicating that they agree to adhere to the
pledge. Students who do not check the “I agree” box will
not be able to proceed into the test.
• If a student refuses to check the box, the test
administrator should check the box for the student and
note this in the record of required administration
information, but the student should be allowed to test.
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What’s New for
Spring 2012
SEATING CHARTS
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction the students are facing.
• If students are moved to a different location during
testing, a new seating chart must be created and
maintained for this location.
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What’s New for
Spring 2012
TEST ADMINISTRATORS
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test
Administrator Prohibited Activities Agreement in addition
to a Security Agreement. Certification numbers must be
recorded on this document.
• The FCAT/FCAT 2.0 CBT Administration and Security
Agreement has been revised to emphasize the
importance of proper training and the possible
consequences of test administration irregularities.
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What’s New for
Spring 2012
VIRTUAL SCHOOL STUDENTS
• Districts must make arrangements to test Florida Virtual
School (FLVS) Full-Time public school students, as well
as other virtual program students, per Section
1002.45(6)b, Florida Statutes (F.S.).
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What’s New for
Spring 2012
SEAL CODES
• Students participating in Grade 6 or 10 Reading or FCAT
2.0 Reading Retake using TestNav must enter a seal code
to open Session 2 on Day 2 of testing.
• Students are not able to return to Session 1 once they
have logged in to Session 2. Students will log in using the
same Student Authorization Tickets for both test sessions.
• TestHear accommodated forms do not require a seal code
to begin testing on Day 2.
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What’s New for
Spring 2012
TestHear
• Accommodated computer-based test forms (large print, color
contrast, zoom, screen reader, assistive devices) are
available for eligible students who have such
accommodations identified in their individual educational
plans (IEPs) or Section 504 plans.
• These forms will be accessed using the TestHear software,
which is similar to the TestNav 6.9 software but provides
accommodations and allows the use of assistive devices.
• Students who require accommodated forms must practice
using the accommodated ePAT for the specific
accommodated form or form combination that they will use
during testing.
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What’s New for
Spring 2012
REFERENCE SHEETS
• For this administration, hardcopy reference
sheets will be provided for ALL students taking
the FCAT Mathematics Retake, not just for
students with a paper-based accommodation.
• Reference sheets for computer-based tests will
be included in test administration manual
shipments.
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What’s New for
Spring 2012
PAPER-BASED MATERIALS
• Regular print and braille test materials are available for
eligible students who have such accommodations identified
in their IEPs or Section 504 plans.
• Reading Passage Booklets for computer-based Reading
tests are available for eligible students with this
accommodation indicated in an IEP or Section 504 plan.
 Although Reading Passage Booklets are included in the category of
paper-based accommodations, eligible students who require them
will test on the computer.
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What’s New for
Spring 2012
HAND-HELD CALCULATORS
• After participating in an FCAT Mathematics Retake
practice test, a student may request an approved
four-function calculator on the day of testing. Test
administrators should have a supply of approved
calculators for these students.
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Reminders
• Inappropriate actions by school or district personnel
before, during, or after test administration may result
in consequences such as test invalidations and/or
loss of teaching certification.
• District assessment coordinators must ensure that all
school administrators, school assessment coordinators,
test administrators, and proctors receive adequate
training prior to test administration.
• All personnel involved in test administration must read
and sign an FCAT/FCAT 2.0 Administration and Security
Agreement, provided in Appendix C, and test
administrators must sign a Test Administrator Prohibited
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Activities Agreement, also provided in Appendix C.
Reminders
• Students may not have any electronic or recording
devices including, but not limited to, cell phones and
smart phones, at their desks, in their pockets, or
anywhere they can reach them during testing, even if the
devices are turned off or the students do not use them.
• If a student is found to be in possession of ANY
electronic device(s) during testing, his or her test must
be invalidated in order to successfully enforce this policy.
Students and parents must be made aware of this
policy prior to testing.
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Reminders
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so parents and students must
be made aware of this policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to administer
the test to that student on a make-up day.
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Reminders
• The following resources for this
administration can be found at
www.FLAssessments.com/SpringRMS :







Test administration manuals
Forms to report test irregularities/security breaches and
missing materials
Training materials
Comment forms
Blank Administration Record/Security Checklist
Security Log
Reference Sheet
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Reminders
• Schools must administer an ePAT using the
appropriate script provided in the Spring 2012 CBT
Manual to all students to be tested to ensure that
students have enough time to become familiar with the
item types and features of the testing platform.
• ePATs can be used at any time up to the day of the test.
• The ePAT is also available for students to practice with
on their own.
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Students to be Tested
Grades 10 Reading
• In general, all students currently enrolled in grade 10 will take the
FCAT 2.0 Reading test.
Retakes
• Students who entered Grade 9 prior to Fall 2009 and have not
yet passed the Reading portion of the Grade 10 FCAT participate
in the FCAT Reading Retake. (The CBT manual incorrectly
states “prior to Fall 2010”)
• Students who entered Grade 9 in Fall 2009 or earlier and have
not yet passed the Mathematics portion of the Grade 10 FCAT
participate in the FCAT Mathematics Retake.
• Students who entered Grade 9 in Fall 2009 and did not pass
Grade 10 FCAT 2.0 Reading participate in the FCAT 2.0
Reading Retake.
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Students to be Tested
Grades 10–Adult (AD) Students
• Students who entered Grade 9 in Fall 2009 and beyond
participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0
Reading Retake.
• First-time Grade 10 students who entered Grade 9 in Fall
2010 and beyond do NOT take an FCAT/FCAT 2.0
Mathematics test.
• Students enrolled in Grade 10 participate in FCAT 2.0
Reading regardless of any ACT or SAT concordant scores
on file.
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Students to be Tested
Special Program Students
• Make arrangements to test special program
students (Home Education, Virtual School, McKay
Scholarship, FTC Scholarship).
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Students to be Tested
English Language Learners (ELLs)
• Per the Department’s Office of Student Academic Achievement through
Language Acquisition, all ELLs are expected to participate in statewide
assessments.
• If an ELL has been receiving services in an English for Speakers of
Other Languages (ESOL) program operated in accordance with an
approved ELL plan for one year or less AND a majority of the student’s
ELL committee determines that it is appropriate, the ELL may be
exempt from this FCAT 2.0 Reading administration.
• Exempt ELLs must participate in the English proficiency
assessment or they will be counted as “not assessed” and this will
impact the participation rate calculation.
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Students to be Tested
Students With Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
 FCAT/FCAT 2.0 without accommodations,
 FCAT/FCAT 2.0 with accommodations, or
 Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
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Test Invalidation
• A test MUST be invalidated if either of the following
circumstances occurs:
 A student has an electronic device during testing
 A student is cheating during testing
• A test MAY be invalidated if one of the following
circumstances occurs:






A student becomes ill and is unable to finish
A student is not allowed the correct amount of time
A error occurs in the administration of an accommodation
An error occurs in test administration or procedures
A student is disruptive during testing
A student works in the wrong session
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Test Invalidation
• District assessment coordinators should advise schools of
the appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• More information about test invalidation and instructions
may be found on page 15 of the Spring 2012 CBT Manual.
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Test Administrator
Before, During, and After
Testing
38
Test Administrator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or
cover any unauthorized aids in the testing room.
 Prepare and receive all materials needed for test administration.
 Ensure that your students and parents understand the testing policies prior
to the first day of testing.
 If you are administering tests to students who require special
accommodations, become familiar with the accommodations and discuss
with your school coordinator how accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the
login screen for each student computer prior to testing.
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Establish an Appropriate
Setting
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace.
• Students must not be able to easily view other students’
computer screens, work folders, or test and answer books.
During the practice test, check the configuration of your testing
room to make sure you will be able to provide a secure
environment during testing. If necessary, use visual blocks.
• Post the sign that reads TESTING—Please Do Not Disturb and
display starting and stopping times as soon as testing begins.
• Remove or cover all visual aids in the room. Students may not
have access to any unauthorized aids. Discuss any concerns 40
with your school assessment coordinator.
Establish an appropriate
setting
• When you arrive on the day of testing, open each
student workstation in the testing room to the
student login screen as indicated in the script, but
do not log in for students.
• Display the student comment form URL, or create
shortcuts on student workstations to ensure each
student is able to complete a form after testing.
• Ensure that you have a way to contact the
technology coordinator or the school assessment
coordinator without leaving the room unattended.41
Materials Needed
for Testing
Computer-Based Test Administration Manual
• You will need the Spring 2012 Computer-Based Test
Administration Manual to read the test administration
scripts to students.
• When testing students who are allowed certain
accommodations, you may need to modify the scripts. It is
especially important that you review the scripts BEFORE
testing begins to determine the necessary modifications. Do
not interpret this as permission to paraphrase test items.
• Scripts and instructions for administration of
accommodated computer-based test forms (large print,
color contrast, zoom, screen reader, assistive devices) are42
provided in Appendix A.
Materials Needed
for Testing
Computer-Based Test Administration Manual
• Appendix D on page 311 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
• This guide is a helpful resource for test
administrators during testing.
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Materials Needed
for Testing
Student Authorization Tickets
• The School Assessment Coordinator sections of the
manual provide instructions for scheduling students into
test sessions and printing Student Authorization Tickets.
• For each test session, each student needs a Login ID and a
test code (password), which are printed on the Student
Authorization Tickets.
• Students will need a pen or pencil during testing to sign
their tickets.
• Students taking the FCAT 2.0 Reading tests will log in
using the same Student Authorization Tickets for both
sessions.
44
Materials Needed
for Testing
Student Authorization Tickets (cont.)
• Student Authorization Tickets must be handled in a
secure manner and returned to the school
assessment coordinator immediately after each
day of testing is completed.
• The test administrator will give each student a
ticket only AFTER all students have entered the
testing room, as instructed in the script, and all
tickets must be collected BEFORE students
leave the testing room.
45
Materials Needed
for Testing
Student Authorization Tickets (cont.)
46
Materials Needed
for Testing
Session Roster
• A Session Roster is a list of all students scheduled in a test
session that displays important information including:










Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Name
Student ID
Student Date of Birth
Class information
Login ID
Blank space to record attendance information and accommodations used.
• The Session Roster may be used to record required
administration information.
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Materials Needed
for Testing
Session Roster (cont.)
• Session Rosters must be handled in a secure
manner and returned to the school assessment
coordinator immediately after each test session
is completed.
• The School Assessment Coordinator sections of
the Spring 2012 CBT Manual provide instructions
for creating and printing Session Rosters.
48
Materials Needed
for Testing
Session Roster (cont.)
49
Materials Needed
for Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• Each group of tested students, initial and make-up, in a
testing room should receive a unique test group code.
• District assessment coordinators will either create and
distribute test group codes to all school assessment
coordinators or will instruct them to create their own unique
four-digit codes.
• Students will enter the test group code before beginning the
50
test, as indicated in the scripts.
Test Code &
Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by
district assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav and before students see
the first question.
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Materials Needed
for Testing
Seal Code
• A seal code is a unique four-digit number used to allow
students to access Session 2 of the computer-based FCAT
2.0 Reading tests (FCAT 2.0 Reading Retake and Grades 6
and 10 Reading tests given on TestNav) after they have
completed Session 1.
• Seal codes will be provided in PearsonAccess, and all
students in a test session will use the same seal code.
• Seal codes should not be given to students until
directed to do so on Day 2 when Session 2 is
administered.
• TestHear accommodated tests do not require a seal code52
to proceed to Session 2 on Day 2.
Materials Needed
for Testing
Seal Code (cont.)
53
Materials Needed
for Testing
Seal Code (cont.)
Students
enter the
seal code
here
54
Materials Needed
for Testing
Mathematics Reference Sheet
• Paper copies of the FCAT Mathematics Retake
Reference Sheet are provided for ALL students taking
the FCAT Mathematics Retake.
• The computer-based test has a pop-up window that
includes the FCAT Mathematics Retake Reference
Sheet.
• The reference sheet is also available at
www.FLAssessments.com/SpringRMS and as a
perforated sheet in Appendix E of the manual and may
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be photocopied if necessary.
Materials Needed
for Testing
Mathematics Reference Sheet (cont.)
• Once students complete the test, the test
administrator should collect all reference sheets,
and the school assessment coordinator should
destroy them by recycling, or return them, as
directed by the district assessment coordinator.
• Used reference sheets are secure materials.
56
Materials Needed
for Testing
Calculators
• The computer-based FCAT Mathematics Retake has a built-in, fourfunction calculator.
• Once a student has participated in a practice test, he or she may
request to use an approved hand-held four-function calculator.
• Your district should have an adequate supply of approved four-function
calculators provided by the FDOE. No other calculators may be used.
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE. Schools that have not yet accumulated an adequate supply of
approved large key/large display or talking calculators to accommodate
all students with visual impairments may use comparable calculators
that are regularly used in their classrooms. Such calculators must be
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basic four-function models and must not have functions that are
unavailable on approved calculators.
Materials Needed
for Testing
Computer-Based Test Work Folders
• The Florida Computer-Based Testing Work Folder is a blank
piece of yellow 11x17 paper folded in half. Work folders arrived
in your shipment of test administration manuals.
• For the Mathematics test session, students are provided with
work folders to work the problems. One work folder should be
sufficient for each student; however, students may request
additional folders.
• Work folders are to be distributed to students at the beginning of
each Mathematics test session.
• School assessment coordinators and test administrators must
ensure that students have enough desk space to use their
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folders.
Materials Needed
for Testing
Computer-Based Test Work Folders (cont.)
• Once students complete the Mathematics test, the
test administrator must collect all work folders.
• The school assessment coordinator should
package the used folders in the District
Assessment Coordinator ONLY box.
• Used work folders are secure materials.
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Materials Needed
for Testing
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible
students taking computer-based Reading tests who have
this accommodation identified in their IEPs or Section 504
plans.
• Districts were required to specify the number of each type
of Reading Passage Booklet needed for students during the
PreID window.
• The booklets contain reading passages but do not contain
test items. Students will respond to test items on the
computer.
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Materials Needed
for Testing
Reading Passage Booklets
• The school assessment coordinator must specify in
PearsonAccess the correct form for each student in a TestNav
Grade 6 or Grade 10 FCAT 2.0 Reading test session who will
use a Reading Passage Booklet. Instructions for assigning the
correct form are provided on page 119 of the Spring 2012 CBT
Manual.
• On the day of testing, school assessment coordinators and test
administrators must ensure that students with this
accommodation receive the correct booklet for the assessment
they are taking.
• Reading Passage Booklets are secure materials and must
be stored in a secure location before and after testing.
Please see the Spring 2012 RMS Manual for passage booklet
return instructions.
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Materials Needed
for Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
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Materials Needed
for Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:







the room name/number
student names and their location in the room during testing
date
session starting time
test administrator name
names of proctors (if applicable)
test group code
• All seating charts must indicate the front and back of the room, as well
as the direction the students are facing.
• If students move around or change seating during a test session, a new
seating chart must be created.
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Materials Needed
for Testing
Additional items:
• Pens and/or pencils
• Clock or watch
• Signs
 Do Not Disturb Sign
 Electronic Devices Sign
 Session Signs (FCAT 2.0 Reading Tests)
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Communicate Testing
Policies
Communicate Testing Policies to Parents and
Students
• Electronic Devices Policy—If students are found with ANY
electronic devices during testing, their tests will be invalidated. The
best practice would be for students to leave devices at home or in
their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test.
• Student Pledge—Students will be asked to sign a pledge prior to
testing indicating that they will not give or receive unauthorized help
during the test. If students are caught cheating or irregular answer
patterns are detected during scoring, their tests will be invalidated.
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Administration
Accommodations
• Appendix A of the Spring 2012 CBT Manual
contains detailed information regarding
administration accommodations for students with
disabilities and English language learners.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
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Test Administrator
During Testing
 Maintain the seating chart, Security Log, and form to collect
required administration information for your room.
 Ensure that each student has a pen or pencil and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
 Keep accurate time for each test session and display times
for students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator
immediately.
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Supervise Test
Administration
During testing, Test Administrators should ensure the following:
• Students have cleared the area around their workstations of
all materials except for Student Authorization Tickets, pens or
pencils, and the following materials, as applicable: work
folders, calculators, Reading Passage Booklets, and
reference sheets.
• Students agree to the student pledge and enter the correct
test group code.
• Students do not talk or make any disturbance.
• Students are working independently.
• Students are working in the correct test.
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Supervise Test
Administration
• It is not appropriate to use cell or classroom phones,
grade papers, or work on the computer during testing.
• While you may encourage students to continue
working, you may not talk with them about test items
or help them with their answers.
• If students finish the test before the allotted time for the
session has elapsed, you may encourage them to go
back and check their work.
69
Test Administrator
After Testing
 Verify that you have collected all required administration
information, including accommodations actually used by
each student.
 Verify that your seating chart and Security Log have been
completed correctly.
 Make copies for your files.
 Report any missing materials to your school assessment
coordinator.
 Organize materials and return them to your school
assessment coordinator.
 Complete the Spring 2012 CBT Test Administrator
Comment Form at www.FLAssessments.com/SpringRMS.
70
School Assessment
Coordinator
Before, During, and After
Testing
71
School Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
 Train your test administers and proctors, including non-school-based
instructors (e.g., itinerant teachers). You must train several
employees to act as possible alternates.
 Receive test materials from your district assessment coordinator.
 Inventory the materials within 24 hours of receipt and report missing
materials or request additional materials immediately.
 For Mathematics tests only, ensure an adequate supply of reference
72
sheets is available for all students.
School Coordinator
Before Testing
 Communicate the process for collecting required
administration information to your test administrators.
 Distribute test group codes and seal codes (if administering
FCAT 2.0 Reading tests on TestNav) to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all
test sessions.
 Verify student information and create test sessions.
 Distribute Session Rosters and Student Authorization
Tickets on the day of test administration.
73
School Coordinator
Before Testing
 Make arrangements to test any special program students
(district virtual instruction programs, Home Education
Program, etc.) who may be testing at your school.
 If any students who require special accommodations are
testing at your school, discuss with test administrators how
accommodations will be provided (Appendix A).
 Complete any Computer-Based Assessments Certification
district readiness activities as directed by the FDOE.
74
Receiving Testing
Materials
• Your district assessment coordinator will provide
you with the following materials, as appropriate for
your school:







Work folders
FCAT Mathematics Retake Reference Sheets
FCAT Reading Retake Passage Booklets
FCAT 2.0 Reading Retake Passage Booklets
Grade 6 FCAT 2.0 Reading Passage Booklets
Grade 10 FCAT 2.0 Reading Passage Booklets
Other materials, as indicated in the Spring 2012 RMS Manual (as
applicable)
75
Proctors
• When testing a large group of students, proctors
MUST be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number of
proctors.
1-25 students
26-50 students
Test Administrator*
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
76
Arrange ePATs
• Schedule and arrange ePATs as described in the Spring 2012
CBT Manual.
• Before a student can participate in this computer-based
administration, the student must complete the correct ePAT to
learn how to use the computer-based system.
• To access instructions for downloading and installing the
ePAT Launcher and practice test content, go to
www.FLAssessments.com/ePATs. The technology
coordinator will need to download and install the
software.
77
Arrange ePATs
• Students who require accommodated CBT forms (e.g., large
print, color contrast, zoom, screen reader, assistive devices)
must complete a practice test for the specific accommodated
form or form combination that they will use during testing.
• Accommodated practice forms are available at
www.FLAssessments.com/ePATs.
78
Create Test Sessions
• Your district may have created test sessions automatically
via the PreID upload. If your district created test sessions
through the PreID upload, you will see these sessions when
you log in to PearsonAccess.
• If your district did not create test sessions during the PreID
upload, you will need to create test sessions before you can
verify student information.
• These can be temporary sessions for the purpose of
verifying student information, or they can be test sessions
you plan to use for testing.
• Detailed instructions on how to create a test session and
verify student information are on pages 107-110 of the CBT
79
manual.
Computer-Based
Assessment Certification
• The Computer-Based Assessments Certification
process must be completed and submitted as
directed by the FDOE.
• Schools are responsible for providing information
about the number and types of computers to be
used for computer-based testing and the number
of students to be tested on each day of the
administration window.
• Schools must also respond to questions about
whether readiness activities have been completed.
80
School Coordinator
During Testing
 Ensure the test sessions have been started in PearsonAccess
(page 125).
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are being properly completed, and required
administration information is being collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary (pages 125-128).
 Arrange for and supervise make-up administrations.
81
School Coordinator
After Testing
 Verify that all distributed secure materials have been returned.
Report any missing materials to your district assessment
coordinator and conduct the necessary investigation.
 Make copies of all collected required administration information,
seating charts, and Security Logs and file the copies.
 In PearsonAccess, stop test sessions and invalidate student
tests, if necessary.
 In PearsonAccess, record accommodations actually used by
students.
 Organize materials and return them to your district assessment
coordinator.
 Complete the Spring 2012 CBT School Assessment
Coordinator Comment Form in PearsonAccess, and encourage
test administrators to complete a form.
82
Organize and
Return Materials
• Store any hand-held, approved four-function calculators as
directed by the district assessment coordinator.
• Store Student Authorization Tickets, reference sheets, Session
Rosters, and work folders until results are reported for this
administration and then destroy them as directed by the district
assessment coordinator.
• File the FCAT/FCAT 2.0 CBT Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements.
• Copy the seating charts, required administration information, and
Security Logs, file the copies, and return the originals in the
District Assessment Coordinator ONLY boxes.
• Reading Passage Booklets are secure documents and must be
packaged with NOT TO BE SCORED materials using the yellow
83
return labels.
Technology Coordinator
Before, During, and After
Testing
84
Technology Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements at
www.FLAssessments.com/MinimumSpecs.
 Confirm TestNav 6.9 software has been installed on all computers to be
used for testing.
 Install TestHear on all computers to be used for testing students
requiring accommodated CBT forms.
 Ensure all student workstations have successfully loaded the
Infrastructure Trial.
 Meet with the school assessment coordinator to discuss the
administration of the computer-based test, to walk through the test
administration procedures, and discuss plans for handling possible
technical interruptions during testing.
85
Technology Coordinator
Before Testing
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure you are aware of the applications that must be disabled prior to
testing.
 Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on
the operating system in use on the computer and the pop-up blocker is
disabled (see Appendix C).
 Ensure the school has a high-speed connection to the Internet AND the
connection is not over-allocated.
 If a firewall is used, confirm the appropriate destination/port/protocol
86
combinations are allowed through the firewall.
Technology Coordinator
Before Testing
 Ensure that any proxy servers have been checked to ensure that the
appropriate URLs are not blocked.
 Confirm that Internet content filters are configured to allow the specific
IP addresses required for administering computer-based testing.
 Ensure Proctor Caching computers have been set up properly.
 Ensure a printer is available for printing the Student Authorization
Tickets, seal codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer
have not been updated with any additional software and will not be
updated before testing begins.
 Confirm that test content has been cached for all scheduled test
sessions. Test content is available one week prior to the test
administration window (pages 141–171).
87
Technology Coordinator
Before Testing
 Verify that the performance of your Internet connection is consistent
with expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing
window, and also confirm that no scheduled maintenance or outages
are planned during that entire window.
 Verify, as needed, that no high bandwidth network activity other than
computer-based testing will be occurring during the computer-based
testing window.
 If utilizing wireless network connections for computer-based testing,
ensure that all computers can effectively communicate with their access
point from the testing location and all security measures have been
properly enabled.
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last
for the entire test session.
88
Technology Coordinator
Before Testing
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
 Disable instant messaging, email notification, screen savers, power
savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
transferred between the workstation and the servers.
 Alert your school to the dates and times for computer-based testing and
require students and teachers not testing to refrain from using any
streaming media or other high-bandwidth applications while students
are testing.
89
Technology Coordinator
Before Testing
 Ensure student workstations and the user profiles and logins being
used for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data
directories.
 Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
 Ensure that test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to access
the student comment forms. The student comment form is available at:
www.FLAssessments.com/SpringCBTStudentCommentForm.
 On each day of testing, confirm that they Proctor Caching computer and
Proctor Caching software are turned on and remain running.
90
Technology Coordinator Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15% shading
on the Test Group Code screen when they first log in to the test.
• If students cannot see the shading, they must exit the test and
their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are provided
on pages 173-174 of the Spring 2012 CBT Manual. The steps
for changing contrast and brightness settings will vary
depending on the manufacturer and model of each individual
monitor.
91
Technology Coordinator Before Testing
Proctor Caching
• Instructions for installing the Proctor Caching software are provided
in the Spring 2012 CBT Manual.
• Computers used for Proctor Caching do not need to be serverclass machines but should meet the system requirements.

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor
Caching computer in order to obtain test content.


If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process.
For example: if there are 80 computers that may be used for testing
and two Proctor Caching computers, 40 of the testing computers may
be configured to link to Proctor Caching computer A, and the
remaining 40 may link to Proctor Caching computer B.
92
Technology Coordinator Before Testing
Proctor Caching
• Proctor Caching Security
 Proctor Caching software stores a copy of the test content on the
local hard drive of the machine on which it runs.
 Test content transmitted and stored by the Proctor Caching
computer is in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test
items.
 “Purge cache” function deletes all encrypted test content from the
hard drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of
each administration window.
• Proctor Caching Computer Placement
 Proctor caching can be implemented at either the lab- or the
school-level.
 Computer should be located as close as possible on the network
to the student workstations.
93
Technology Coordinator Before Testing
TestNav
• Installation instructions are provided in the Spring 2012
CBT Manual.
• Once TestNav has been properly installed and tested, it
should continue to be successful on student workstations
through the test administration, as long as no incompatible
software updates are made.
File Share vs. Local Install
• Two options for installing TestNav
 File Share
 Local Install
94
Technology Coordinator Before Testing
TestNav
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement
in a large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of
failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits potential points System automation tools, such as
of failure
SMS [Windows] and Apple Remote
Desktop [Mac] can make local
installs much easier)
- Requires that configuration
changes be made on each machine
95
Technology Coordinator Before Testing
TestHear ePATs
• Students are required to participate in a practice test using the
ePAT with the same accommodations that will be provided to
them on the operational assessment.
• The accommodated ePATs must be downloaded and installed
on the computer workstation that will be used for the practice
test.
• TestHear ePATs will only operate on Windows PC workstations
and on Macintosh workstations that have Mac OS 10.5 or later
installed and are running Windows (e.g., via Boot Camp).
TestHear ePATs will not work on Mac OS 10.4 or on Macs that
cannot also run Windows.
• Instructions for installing and running TestHear ePATs are
provided in Appendix A.
96
Technology Coordinator Before Testing
TestHear
• TestHear must be installed locally on all computers that will be used
by students requiring accommodated CBT forms (e.g., large print,
zoom, screen reader, color contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in
Appendix A.
• TestHear will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed and
are running Windows (e.g., via Boot Camp). TestHear will not work on
Mac OS 10.4 or on Macs that cannot also run Windows.
• TestHear accommodated Reading forms are larger than regular
TestNav forms. To help determine bandwidth requirements and to
provide an opportunity to practice loading TestHear forms,
accommodated test data has been added to the Testing Volume
Calculator in the TestNav System Check
(www.FLAssessments.com/SystemCheck) and to the Infrastructure
Trial in the Training Center.
97
Technology Coordinator
During Testing
 Ensure Proctor Caching software is running on all Proctor Caching
computers.
• Turn on Proctor Caching software
 Windows: go to Start>All Programs>Proctor Caching>Proctor
Caching
 Mac: once Proctor Caching is initiated it will not have to be
restarted unless it has been manually stopped
 Adjusting monitors that are not correctly displaying test items with
shading.
 Monitor each testing room to ensure that there are no technical issues.
 Be available during testing to answer questions from test
administrators.
98
Technology Coordinator
After Testing
Purge test content from the Proctor Caching
computer(s).
Complete the Spring 2012 CBT Technology
Coordinator Comment Form at
www.FLAssessments.com/SpringRMS.
99
Comment Forms
• After testing, test administrators, school
coordinators, technology coordinators,
and district coordinators are encouraged
to complete a CBT comment form located
at www.PearsonAccess.com/fl under the
Support tab.
• Thank you for your valuable feedback!
100
• 9 FCAT 2.0 Reading
101
Overview
These training materials are designed to highlight
important information regarding test administration
policies and procedures. Not all information from
the test administration manual is included in this
presentation, so it is imperative that district and
school staff read and familiarize themselves
with all information in the manual in addition to
using these training materials.
102
Overview
• These training materials are based on the Spring
2012 Reading, Mathematics, and Science Test
Administration Manual.
• There are separate training materials for FCAT
Writing and Spring 2012 Computer-Based Tests.
• Training materials are available in PearsonAccess
under the Support tab.
103
RMS Daily Administration
Schedule
Paper-Based Tests
Day 1 – Monday, April 16
Grades 9
Reading – Session 1
70 minutes
Grade 10 (paper
accommodations)
Reading – Session 1
70 minutes
Grades 9
Reading – Session 2
70 minutes
Grade 10 (paper
accommodations)
Reading – Session 2
70 minutes
All Grades
Make-up Testing
Day 2 – Tuesday, April 17
104
RMS Daily Administration
Schedule
Paper-Based Tests
Day 3 – Wednesday, April 18
All Grades
Make-up Testing
Day 4 – Thursday, April 19
All Grades
Make-up Testing
Day 5 – Friday, April 20
All Grades
Make-up Testing
105
RMS Daily Administration
Schedule
MAKE-UP TESTING
• Make-up testing may begin on Day 2 and
continue through Day 10, as applicable.
• All Grade 9 FCAT 2.0 Reading tests and paperbased Grade 10 FCAT 2.0 Reading tests must
be completed by Friday, April 20.
106
RMS Daily Administration
Schedule
Grade 10 FCAT 2.0 Reading
• Grade 10 FCAT 2.0 Reading is a computer-based test and will be
administered in two 70-minute sessions over two days.
• The FCAT 2.0 testing window is April 16 – 27. Districts may begin
scheduling Grade 10 FCAT 2.0 Reading CBT sessions on Day 1
and may schedule sessions each day through Day 10, if needed.
• Paper-based tests (accommodations only) should be administered
on Day 1 and Day 2 of the testing window, with make-up testing
administered through Day 5, as needed.
107
RMS Daily Administration
Schedule
FCAT 2.0 Reading Retake
• FCAT 2.0 Reading Retake is a computer-based test. CBT sessions
may be scheduled during the entire Retake window (April 9 – April
20).
• The FCAT 2.0 Reading Retake is administered in two sessions
over two days. Students may have up to half the length of a
typical school day to complete each session.
• Districts must select one week within the testing window to
administer paper‐based FCAT 2.0 Reading Retakes
(accommodations only).
• All sites in each district must administer the paper-based FCAT 2.0
Reading Retake on the same day, as specified by the district, with
make-up testing administered as needed.
108
RMS Daily Administration
Schedule
FCAT Mathematics Retake
• FCAT Mathematics is a computer-based test. CBT sessions may be
scheduled during the entire Retake window (April 9 – April 20).
• Students may have up to the length of a typical school day to
complete the test but must complete the test in one day.
• Districts must select one week within the testing window to
administer paper-based FCAT Mathematics Retakes
(accommodations only).
• All sites in each district must administer the paper-based FCAT
Mathematics Retake on the same day, as specified by the district,
with make-up testing administered as needed.
109
RMS Daily Administration
Schedule
FCAT READING RETAKE
• The FCAT Reading Retake is offered in paperbased and computer-based formats; districts
may select the delivery mode by school.
• Students may have up to the length of a typical
school day to complete the test but must
complete the test in one day.
110
RMS Daily Administration
Schedule
Paper-Based FCAT READING RETAKE
• Districts must select one week within the testing
window to administer paper-based FCAT
Reading Retakes (accommodations only).
• All sites in each district must administer the
FCAT Reading Retake on the same day, as
specified by the district, with make-up testing
administered as needed.
111
RMS Daily Administration
Schedule
Computer-Based FCAT READING RETAKE
• Schools administering the CBT FCAT Reading
Retake may schedule sessions during the entire
Retake window (April 9 – 20).
• Any paper-based accommodations must be
administered on the day designated by the
district, with make-up testing administered as
needed.
112
What’s New
STUDENT PLEDGE
• Prior to testing, students are required to read
and sign a student pledge.
• If a student refuses to sign, this must be noted in
the record of required administration information,
but the student should be allowed to test.
• Location of student pledge:
– Test Book/Test and Answer Book – RMS
– Page after the Welcome Screen – CBT
113
What’s New
SEATING CHARTS
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction the students are facing.
• If students are moved to a different location during
testing, a new seating chart must be created and
maintained for this location.
114
What’s New
TEST ADMINISTRATORS
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement.
Certification numbers must be recorded on this document.
• The FCAT/FCAT 2.0 Administration and Security Agreement has
been revised to emphasize the importance of proper training and the
possible consequences of test administration irregularities.
– NOTE: Printed Spring RMS Manuals contain an incorrect version
of the agreement in Appendix C. Copies of the correct version
will be sent with manual shipments. The manual posted to
PearsonAccess contains the correct version, and the correct
agreement is also posted as a separate PDF. Please ensure the
correct agreement is distributed to appropriate staff. The CBT
115
manual contains the correct agreement.
What’s New
RETURN LABELS
• PEACH labels – Grades 9, 10, and Retake TO BE
SCORED Materials
• WHITE labels – TO BE SCORED Special
Documents
• YELLOW labels – All NOT TO BE SCORED
Materials, including Special Documents
116
What’s New
• Only FOUR elements are now required to be correct on
all student PreID labels:
– Student name
– Student ID number
– District number
– School number
• If this information is correct, even if other information,
including grade level, is incorrect, use the label.
• If any of this information is incorrect, grid the correct
information on a new test document.
117
What’s New
• Districts must make arrangements to test Florida Virtual
School (FLVS) Full-Time public school students, as well
as other virtual program students, per Section
1002.45(6)b, Florida Statutes (F.S.).
• Materials for K–8 Virtual Continuity (Florida Virtual
Academy) Program students will no longer be returned in
separate envelopes. Schools will fill out a Document
Count Form for these students and return them as they
would other special program students.
• Sessions for all two-session subject tests are now
referred to as Sessions 1 and 2.
118
What’s New
• Each large print test materials kit contains a regular print
answer document.
– School/district personnel are responsible for preparing the grid
sheet of the regular print answer document and returning it with
the large print test materials.
– The student’s responses will be transcribed into the regular print
document by the contractor.
• Braille test books have been divided into separate
volumes.
– The braille tests for Grades 3–10 FCAT 2.0 Reading, Grades 3–
8 FCAT 2.0 Mathematics, Grades 5 and 8 FCAT 2.0 Science,
and FCAT 2.0 Reading Retake include separate volumes for
Session 1 and Session 2.
– The braille tests for FCAT Reading Retake and FCAT
Mathematics Retake are divided into Volume 1 and Volume 2. 119
Reminders
• Inappropriate actions by school or district personnel before,
during, or after test administration may result in consequences
such as test invalidations and/or loss of teaching certification.
• District assessment coordinators must ensure that all school
administrators, school assessment coordinators, test administrators,
and proctors receive adequate training prior to test administration.
• All personnel involved in test administration must read and sign an
FCAT/FCAT 2.0 Administration and Security Agreement (corrected
version provided online and in manual shipments).
• Test administrators must sign a Test Administrator Prohibited
Activities Agreement, also provided in Appendix C.
120
Reminders
• Students may not have any electronic or recording
devices including, but not limited to, cell phones and
smart phones, at their desks, in their pockets, or
anywhere they can reach them during testing, even if the
devices are turned off or the students do not use them.
• If a student is found to be in possession of ANY
electronic device(s) during testing, his or her test must
be invalidated in order to successfully enforce this policy.
Students and parents must be made aware of this policy
prior to testing.
121
Reminders
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so parents and students must
be made aware of this policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to administer
the test to that student on a make-up day.
122
Reminders
• A student with the accommodation of extra time
must complete one session before continuing to
the next session.
• Test administrators are required to use ALL of
the allotted time in each session and should not
end a session early.
123
Reminders
• There is only one Document Count Form for the
Reading, Mathematics, Science, and Retake
documents, including all special documents.
• The accuracy of the NUMBER OF TO BE
SCORED DOCUMENTS on Document Count
Forms should be verified prior to returning
materials.
• An inaccurate number on the form will delay the
scanning process.
124
Students to be Tested
• In general, all Florida public school students
enrolled in tested grade levels (Grades 3–10)
participate in the FCAT/FCAT 2.0, per
Section 1008.22(3)(c)8, Florida Statutes
(F.S.). Students must take the test(s)
appropriate for the grade level in which they
are enrolled.
125
Students to be Tested
Grades 10–Adult (AD) Students
• Students who entered Grade 9 in Fall 2009 and beyond
participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0
Reading Retake.
• First-time Grade 10 students who entered Grade 9 in Fall
2010 and beyond do NOT take an FCAT/FCAT 2.0
Mathematics test.
• Students enrolled in Grade 10 participate in FCAT 2.0
Reading regardless of any ACT or SAT concordant scores
126
on file.
Students to be Tested
Special Program Students
• Make arrangements to test special program
students (Home Education, Virtual School, McKay
Scholarship, FTC Scholarship).
• Ensure that grid sheets and Document Count
Forms for these students are completed properly,
according to the chart on page 10 of the manual.
127
Students to be Tested
English Language Learners (ELLs)
• Per the Department’s Office of Student
Achievement through Language Acquisition, all
ELLs are expected to participate in statewide
assessments.
• All ELLs are expected to participate in the FCAT
2.0 Mathematics and Science tests no matter how
long these students have been receiving services.
128
Students to be Tested
English Language Learners (ELLs)
• If an ELL has been receiving services in an English for
Speakers of Other Languages (ESOL) program operated in
accordance with an approved ELL plan for one year or less
AND a majority of the student’s ELL committee determines
that it is appropriate, the ELL may be exempt from this
FCAT 2.0 Reading administration.
• Exempt ELLs must participate in the English
proficiency assessment or they will be counted as “not
assessed” and this will impact the participation rate
calculation.
129
Students to be Tested
Students With Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
– FCAT/FCAT 2.0 without accommodations,
– FCAT/FCAT 2.0 with accommodations, or
– Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s
IEP or Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
130
High School
Test Materials
ITEM TYPE
GRADE
9
10
Retake
DOCUMENT TITLE
•Reading Test Book
•Reading Answer Folder
•Reading Test Book
•Reading Answer Folder
(Accommodations only)
•FCAT 2.0 Reading Retake Test and
Answer Book (Accommodations only)
•FCAT Reading Retake Test and Answer
Book
•FCAT Mathematics Retake Test and
Answer Book (Accommodations only)
•Mathematics Reference Sheet
•Calculator
Multiple
Choice
Gridded
Response






131
Preidentified Student
Labels
• School personnel must adhere to the following policies as
they prepare student materials:
– Only the school assessment coordinator and school personnel
designated by the building/site administrator may open the shrinkwrapped packages and affix labels. Secure books must not be
opened.
– Do not use student labels from previous administrations.
– Students are not permitted to assist in preparing secure
materials before testing or in organizing and returning
materials after testing.
– All secure materials must be returned to locked storage and remain
there until testing.
132
Preidentified Student
Labels
• Verify that the student is still enrolled and will be tested.
• Verify the information on the PreID Roster against the
school’s student information database.
• FOUR elements MUST be correct on a student PreID label:
–
–
–
–
Student name
Student ID number
District number
School number
• Destroy labels in a secure manner if ANY of this information is
incorrect.
• If any other preidentified information (e.g., grade level) is
incorrect, use the label.
133
Preidentified Student
Labels
• Affix the label in the box in the lower left corner of the
student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
134
Preidentified Student
Labels
• If the student name, student ID number, district number,
OR school number is INCORRECT on a USED answer
document, the student must, under the supervision of the
test administrator, transfer his or her exact responses into a
replacement answer document.
• Ensure the replacement document has the same form
code if the replacement is one of the following:
–
–
–
–
–
Grade 3 Reading Test and Answer Book
Grade 3 Mathematics Test and Answer Book
Grade 4 Reading Test and Answer Book
Grade 4 Mathematics Test and Answer Book
Grade 5 Mathematics Test and Answer Book
135
Preidentified Student
Labels
• The test administrator must grid ALL DNS bubbles on the answer
document that contains the incorrect label and return it with all other
NOT TO BE SCORED materials.
• The test administrator must then grid the correct student information on
the replacement document.
• If any student information is missing from a student label that has
been affixed to a document, add the information by gridding the
appropriate bubbles on the student grid sheet. Incorrect information
on a student label CANNOT be corrected in this manner.
• Do not use a preidentified document for any student other than the
student for whom it is preidentified.
136
Security Numbers
• A security number consists of a nine-digit number followed
by a check digit (located in upper right corner of secure test
books or test and answer books).
• Written documentation of the number ranges must be
maintained at all times during distribution and return of
materials.
– Pre-populated Administration Record/Security
Checklists are provided with lists of security numbers for
all secure documents assigned to each school
– A blank copy of the checklist is provided in Appendix C
of the manual
137
Security Numbers
• As directed by the school coordinator, the test administrator
may use the pre-populated Administration Record/Security
Checklist, a blank copy of the checklist, or may make
his/her own comprehensive record of security numbers.
• Security number(s) of the document(s) assigned to and
returned by each student should be recorded and verified at
the completion of each day of testing.
• Security numbers of secure materials not already listed on
the checklist (e.g., materials distributed from district
overage) MUST be added to the record with the names of
the students to whom the test materials are assigned. 138
Pre-populated Security
Checklist
In Pearson Access:
• Test Setup > Order Additional Materials and Tracking > Reports
• Select “Security Checklist Detail” from the drop-down list
139
Test Invalidation
• A test MUST be invalidated if either of the following
circumstances occurs:
– A student has an electronic device during testing.
– A student is cheating during testing.
• A test MAY be invalidated if one of the following
circumstances occurs:
–
–
–
–
–
–
A student becomes ill and is unable to finish.
A student is not allowed the correct amount of time.
A error occurs in the administration of an accommodation.
An error occurs in test administration or procedures.
A student is disruptive during testing.
A student works in the wrong session.
140
Test Invalidation
• District assessment coordinators should advise schools of
the appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• When a student’s test is invalidated for any reason, return
the invalidated test with the DNS bubble(s) gridded with all
other TO BE SCORED materials.
• More information about test invalidation and instructions for
defective materials may be found on pages 20-22 of the
141
manual.
Testing Location
• The test should be administered in a room that has
comfortable seating, good lighting, and sufficient
workspace.
• There must be at least three feet between
students.
• Make sure that students are not facing each other
when seated at tables and are not in seating
(stadium or staggered) that allows them to easily
view other students’ answers.
• Students may not have access to any unauthorized
142
aids.
Required Administration
Information
• Test Administrators must record and maintain the
following Required Administration Information:
–
–
–
–
Students assigned to the room
Attendance information
Test group code
Unique security number of secure documents assigned
to each student
– Grade level
– Signatures of test administrator and school assessment
coordinator
– Dates for when documents are received and returned
143
Seating Charts
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
–
–
–
–
–
–
–
the room name/number
student names and their location in the room during testing
date
session starting time
test administrator name
names of proctors (if applicable)
test group code
• All seating charts must indicate the front and back of the room, as well
as the direction the students are facing.
• If students move around or change seating during a test session a new
seating chart must be created.
144
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the purpose
of monitoring a test
MUST sign the log for
that testing room.
145
Test Administrator
before testing
• Assemble Materials
– Test Administration Manual is needed on the day of
testing to read scripts to students, to ensure accurate
timing for test sessions, and as a reference to avoid
testing irregularities.
– Test Group Codes will be provided by your School
Assessment Coordinator; a unique code must be
provided to students for each session, as indicated in the
scripts.
– Test Administrator Checklist (located in Appendix C)
146
Test Administrator
before testing
• Assemble Materials (cont’d)
– Signs (located in Appendix C)
• Do Not Disturb (posted on entrances to the testing room)
• Session (displayed for students)
• Electronic Devices (displayed for students)
–
–
–
–
–
Security Log (located in Appendix C)
Seating Chart for each test session
Record of Required Administration Information
Pencils for students, if needed
Watch or Clock to keep accurate time during testing
147
Test Administrator
before testing
• Assemble Materials (cont’d)
– Cover sheets (located in Appendix C) to
separate test materials
– Calculators for Grades 7, 8, and Retake
Mathematics, as well as Grade 8 Science
– Test Materials will be distributed on the day of
testing
148
Test Administrator
before testing
• Sign and return an FCAT/FCAT 2.0 Security Agreement,
which indicates that the test administrator:
–
–
–
–
Has received training
Has read the Test Security Statute and State Board Rule
Has read all applicable portions of the Test Administration Manual
Understands and agrees to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Form (certification numbers must be recorded on this form)
149
Test Administrator
before testing
• Communicate Testing Policies to Parents and
Students
– Electronic Devices Policy—If students are found with ANY
electronic devices during testing, their tests will be invalidated. The
best practice would be for students to leave devices at home or in
their lockers on the day of testing.
– Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test.
– Student Pledge—Students will be asked to sign a pledge prior to
testing indicating that they will not give or receive unauthorized help
during the test. If students are caught cheating or irregular answer
patterns are detected during scoring, their tests will be invalidated.
150
Test Administrator
during testing
• Ensure that you have a Security Log, a seating chart, and a
form to collect required administration information for your
room. Maintain these documents during testing.
• Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
• Keep accurate time for each test session and display times
for students.
151
Test Administrator
during testing
• Supervise test administration and ensure the
following:
– Students are using only No. 2 pencils
– Students do not have books, notes, scratch paper, or
electronic devices of any kind (except approved fourfunction calculators, if applicable) during testing, even if
they do not use them
– Students have signed the student pledge
– Students do not talk or make any disturbance
– Students are working independently
– Students are working in the correct session and
recording their answers in the appropriate area
152
Test Administrator
during testing
• It is not appropriate to use cell or classroom phones, grade
papers, or work on the computer during testing.
• While you may encourage students to continue working,
you may not talk with them about test items or help them
with their answers.
• If students finish the test before the allotted time for the
session has elapsed, you may encourage them to go back
and check their work.
• Test materials may not be returned to students once the153
materials have been collected.
Test Administrator
after testing
• Make sure that each student returns his or her test and
answer book, and indicate on your record of required
administration information that each book is returned.
• Report any missing test materials and/or test security
irregularities to your school assessment coordinator
immediately.
• Ensure that the box in the top left corner of the student grid
sheet has been completed by each student and that the
gridded or preidentified information is accurate and
complete.
• Return all materials to your school assessment coordinator, 154
as described on pages 236-237 of the manual.
School Coordinator
before testing
• Receive Materials/Maintain Security
– Box contents are listed on pages 238-239 of the manual.
– Keep materials secure at all times.
– No more than three individuals may have access to the locked
storage area.
– Do not open shrink-wrapped materials or begin preparing (applying
student labels) more than one week prior to testing
– Save the original boxes for returning special document materials.
– Ensure that an adequate supply of working calculators is available
prior to the beginning of test administration.
– If you need additional materials or if you have questions, contact
your district assessment coordinator.
155
School Coordinator
before testing
• Train Test Administrators and Proctors
– You are responsible for training all test administrators and proctors,
including non-school-based instructors (e.g., itinerant
teachers). You must train several employees to act as possible
alternates.
– Test Administrators must be certified educators.
– Test administrators who will be administering the test to students
using large print, braille, and/or one-item-per-page materials must
be trained in the use of those test materials.
– For students with accommodations, make sure that test
administrators are aware of and have made provisions for the exact
accommodations needed for individual students.
156
School Coordinator
before testing
• Train Test Administrators and Proctors
– Distribute Test Administration Manuals and instruct administrators to
read all appropriate sections. Make sure they have manuals on
each day of testing.
– Ensure all test administrators maintain the following according to the
requirements in the manual:
• Records of Required Administration Information
• Seating Charts
• Security Logs
– Review test security policy and procedures and collect the following:
• Signed Security Agreements
• Signed Test Administrator Prohibited Activities Agreement 157
School Coordinator
before testing
• Prepare for Testing
– Distribute Test Group Codes to Test Administrators
– Assign Proctors to test sessions
• Proctors are required for rooms where 30 or more students are
tested
• It is strongly encouraged to assign proctors to rooms where
fewer than 30 students are tested
– Provide appropriate test settings
• Ensure visual aids are covered or removed
• There must be at least 3 feet between students
• Test in classrooms whenever possible
– Make arrangements to test special program students not
158
enrolled in your school, if any
School Coordinator
during testing
• Supervise Test Administration
– Provide test administrators with additional materials
during testing, as necessary.
– Monitor each testing room to ensure that test
administration and test security policies and procedures
are followed.
– Be available during testing to answer questions from test
administrators.
– Make sure that Security Logs, seating charts, and
records of required administration information are being
maintained in each testing room.
159
School Coordinator
during testing
• Maintain Security
– After ANY administration, initial OR make-up, materials
must be returned to you immediately.
– Materials must be placed in locked storage between test
sessions.
– Secure materials should never remain in classrooms or
be taken from the school’s campus overnight.
– Report any testing irregularities or security breaches to
your District Assessment Coordinator immediately.
160
School Coordinator
after testing
• Verify that all distributed secure materials have been returned.
Notify the District Assessment Coordinator immediately if any
secure materials are missing.
• Check for and remove any stray reference sheets or periodic
tables from the test documents (Grades 5–8 and Retake
Mathematics and Grade 8 Science).
• Make copies of the records of required administration information
collected by test administrators and file the copies.
• Make copies of all Security Logs and seating charts and file the
copies.
• Ensure that the DNS bubble has been gridded on invalidated 161
tests and place the tests with TO BE SCORED materials.
School Coordinator
after testing
• Store any hand-held, approved four-function calculators as
directed by the district assessment coordinator.
• File the FCAT/FCAT 2.0 CBT Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements.
• Copy the seating charts, required administration
information, and Security Logs, file the copies, and return
the originals in the District Assessment Coordinator ONLY
boxes.
School Coordinator
after testing
• Document Count Forms
– Verify that you have included all documents from make-up sessions
before you complete the forms.
– Complete Document Count Forms by following the instructions on
the form. There is only one version of the count form (includes
special documents and Retakes).
– For Grades 3–10 TO BE SCORED materials, complete a separate
Document Count Form for each grade level and document type.
– Retake TO BE SCORED materials must be sorted by document
type ONLY (you may place materials for more than one grade level
under one Document Count Form).
163
School Coordinator
after testing
• Document Count Forms
– Do not copy blank count forms; however, once the count
forms are completed, you may copy them for your
records. If you need additional count forms, contact your
district assessment coordinator.
– Place each completed form on top of the first stack of
corresponding TO BE SCORED answer documents.
– Separate Document Count Forms must be completed for
any special program student documents (Home Ed,
Virtual School, etc.).
164
School Coordinator
after testing
• Document Count Forms
– The information on the Document Count Form will be
used for scoring purposes. If information (e.g., school
number) on the Document Count Form conflicts with
information on a PreID label or a student grid sheet, the
information on the Document Count Form will be used.
Therefore, it is vital that all information on this form
be accurate.
– See pages 244-249 of the manual for more detailed
instructions.
165
Ensure that the
correct district and
school numbers are
gridded
Grid the correct document type,
number of documents under the
form, and special document
type, if applicable
166
School Coordinator
after testing
Paper Bands
• Documents for each grade level and document type
must be banded separately. You may use more than one
paper band per grade level and document type, if
necessary.
• Follow these steps for each paper band you use:
– In the space labeled District/School Number, write your district
number and your school number OR the special program school
number.
– Count the number of TO BE SCORED answer documents that will
be banded in each paper band. Write that number under Number of
TO BE SCORED Documents Contained in This Paper Band.
167
School Coordinator
after testing
Paper Bands
• Under Number of Banded Stacks per Document Count
Form, number the paper bands 1 of n, 2 of n, etc., where n
is the total number of banded stacks per Document Count
Form.
• Place a paper band around each stack of TO BE SCORED
answer documents. The Document Count Form must be
under the paper band on top of the stack labeled 1 of n.
• Seal the paper band and be sure that it securely holds the
documents. Do not use staples, paper clips, or tape.
168
School Coordinator
after testing
Use this chart on page 10 of the manual when completing
Document Count Forms and Paper Bands.
169
School Coordinator
after testing
Return Labels
PEACH LABELS
YELLOW LABELS
WHITE LABELS
Grades 9-10 & Retake TO BE
SCORED
All NOT TO BE SCORED
(including special documents)
Grades 9-10 TO BE SCORED
Peach Label Boxes and White Label Boxes (and the Yellow
Label boxes associated with these materials) are due to the
Accountability Department by 4:00 PM on April 24, 2012. You
can hand-deliver or send them via the pony mail.
170
School Coordinator
after testing
• Package Materials for Return
– Place Reading, Mathematics, and Science TO BE SCORED
materials in the boxes according to the diagram on page 252 of the
manual.
– You may place materials for more than one grade level in a box.
– Place the appropriate colored label in the square on the top of each
box that reads “Apply return shipping label here.”
– Labels may be placed over any existing shipping labels (e.g.,
vendor or carrier labels). Do not copy labels.
– If you need additional return labels, contact your district assessment
coordinator.
171
School Coordinator
after testing
• District Assessment Coordinator ONLY Boxes
– Place the following non-secure materials in the District
Assessment Coordinator ONLY boxes:
• Test administration manuals, unused paper bands, unused
count forms, and unused labels
• Original records of required administration information
• Original Security Logs
• Work Folders (used and unused)
• Original seating charts
– Seal the boxes.
– Write District Assessment Coordinator ONLY on the side
of each box.
172
Special Documents
• Pages 265-300 of the manual contain specific information
and instructions regarding Special Documents (Large Print,
Braille, One-Item-Per-Page). Each document type has its
own section and set of instructions for Test Administrators
and School Assessment Coordinators.
• Appropriate personnel must familiarize themselves with the
information in this section, including:
– Test configurations and materials needed for testing
– Special Scripts/Instructions for students who test using Special
Documents
– Student Responses
– Providing Accommodations
– Preparing Special Documents for return
173
Administration
Accommodations
• Appendix A of the manual contains detailed
information regarding administration
accommodations for students with disabilities and
English language learners.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
174
Test Security Statue
and Rule
• Appendix B of the manual contains the following:
– Florida Test Security Statute (1008.24)
– Florida State Board of Education Test Security Rule (6A10.042)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must
read and understand the information in Appendix B
prior to signing a Security Agreement.
175
Ancillary Materials
•
Appendix C contains the following documents to be copied and used prior to,
during, or after testing:
– Test Administrator Prohibited Activities Agreement
– FCAT/FCAT 2.0 Security Log
– Administration Record/Security Checklist (blank)
– Checklists
• Test Administrator
• School Coordinator
• District Coordinator
– Signs
• Electronic Devices
• Do Not Disturb
• Sessions 1 and 2
– Cover Sheets
– Do not use the FCAT/FCAT 2.0 Administration and Security Agreement in
Appendix C – the correct version will be sent with manuals and is posted
on PearsonAccess
176
PearsonAccess
Resources
• The following materials may be found on the
PearsonAccess website under the Support tab:
– Test administration manuals
– Forms to report missing materials and test
irregularities/security breaches
– Training materials
– Comment forms
– Blank Administration Record/Security Checklist
– Security Log
– Materials Return Lists
– Braille Scripts
177
Comment Forms
• After testing, test administrators, school
coordinators, and district coordinators are
encouraged to complete an RMS comment
form located at www.PearsonAccess.com/fl
under the Support tab.
• Thank you for your valuable feedback!
178
Reminders
• Test resources can be accessed at
http://accountability.leeschools.net/tc
• Returned Materials forms will be posted before
testing begins
Contact Us with Questions:
West Zone
Rita Effing, 337-8627, [email protected]
South Zone
Linda Boyle, 337-8352, [email protected]
East Zone
Brian Curls, 335-1495, [email protected]
179