Transcript Results of AIRPO Survey of SUNY IR Offices
Results of AIRPO Survey of SUNY IR Offices
Who We Are and What We Do
Responses
Non-Resp Responders 35 30 25 20 15 10 5 0 Non-Re sp Re sponde rs CC 1 29 State Op 2 11 Te ch 0 8 Univ Ctr 0 4 Othr Doct 1 4
How Many Have Faculty Rank
20 10 0 50 40 30 Yes No 49 7 Faculty Rank
Where/To Whom Does IR Report
25 20 22 15 15 10 5 6 0 Pres ide nt Aca d.A
ff Admi n/Fi n Stud .Aff
3 3 OIT Enrl .Mg
t 2 Oth er 5
Titles I
40 35 30 25 20 15 10 5 0 DIR/Coor
*Associate, Assistant
VP* Dean*
Titles II
15 10 5 0 30 25 20 28 IR or Research
duplication possible
13 10 Planning Asses/Eval/Effec
FT, FT/Split, PT, PT/Split Administrators
50 45 40 35 30 25 20 15 10 5 0 46 FT
duplication possible
10 FT/Split 8 PT 3 PT/Split
Administrative FTE in IR
18 16 14 12 10 8 6 4 2 0 1 0
unduplicated
3 <1 17 18 1 3 1.1 1.99
2 11 3+
FT, FT/Split, PT, PT/Split Sec/Clerical
18 16 14 12 10 8 6 4 2 0 17 FT
duplication possible
7 FT/Split 5 PT 1 PT/Split
Secretarial/Clerical FTE in IR
30 25 20 15 10 5 0 26 0
unduplicated
10 <1 14 1 4 >1
Total FTE Staff in IR
14 12 10 8 6 4 2 0 1 0 14 14 2 <1 1 1.99
7 7 2 4 3 2.1 2.99
3-4 4.01 5.99
6-7 2 9+
unduplicated
Average Overall IR FTE by Campus Sector Mean SD 3 2 1 0 7 6 5 4 CC Tech St. Op. Univ.C
Othr Doc
Average Overall IR FTE by Size (AAFTE) Mean SD 7 6 5 4 3 2 1 0 <=200 0 200 1-300 0 300 1-400 0 400 1-500 0 500 1-700 0 700 1-100 00 >100 00
Where Else are Split IR Administrators
• Instruction (teaching)(
5
) • Registrar (
3
) • Advisement (
1
) • Planning (
2
) • IT (
2
) • President’s Office (
3
) • Bursar (
1
) • Evaluation/Accreditation (
1
) • Marketing (
1
) • Space Analysis (
1
)
Highest Degree of Person in Charge of IR 25 25 20 15 10 5 0 2 BA 15 MA 7 >MA 6 ABD Doctorate
Highest Degree of Person in Charge of IR by Sector 25 20 15 10 5 0 CC TECH ST-OP UC OTHR DOC 3 4 3 9 1 6 1 7 2 9 BA MA >MA ABD Doctorate
Years of Experience by Type of Experience 500 450 400 350 300 250 200 150 100 50 0 186 161 Priv ate
26 18
345
24
251 Pub lic Hig er E d Ad Hig her m Ed Tch /Re s
23
485 76
44
34
6
Oth IR r Hig her Ed Gra d A sst
20
What keeps us busy??
SUNY/NYSED/IPEDS Reporting
• • • • •
Administration of SUNY-Sponsored Surveys (SOS, HERI) 4.78
SUNY 5-year Enrollment Plan 4.54
Student Data File (SDF) 4.38
SUNY/NYSED Admissions/Applicant Reporting 4.04
Automated Degree File (ADF) 4.02
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5
SUNY/NYSED/IPEDS Reporting Con’t
• • • • • •
SUNY Non-Credit Student Reporting 3.78
Course & Section Analysis (CASA) 3.71
VTEA/Perkins Reporting 3.66
SUNY/IPEDS Employee/HR Reporting 3.56
NYSED/IPEDS Financial Aid Reporting 3.25
Assessment of General Education/GEAR 3.07
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5
SUNY/NYSED/IPEDS Reporting Con’t
• • •
NYSED/IPEDS Financial Reports SUNY/IPEDS Library Reporting SUNY Physical Space Inventory 2.95
2.47
2.15
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5
External Reporting Requirements
• Submission to college guides/surveys (e.g.
Peterson's) 4.43
• Input to National Studies/Data Sets
4.19
• Student Right-To-Know • Athletics Reporting (e.g., NCAA reports)
2.72
• National Student Clearinghouse Reporting
2.62
• Campus Crime (Cleary Act) Reporting
1.28
3.23
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5
Internal Reporting
• • • • • • • •
Fact Book 4.65
Enrollment Projections 4.56
Accreditation/Self Studies 4.38
Development of other surveys 4.26
Performance Indicators/Effectiveness Measures 4.25
Planning 4.18
Administration of other surveys 4.15
Program Review/Evaluation 4.05
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5
Internal Reporting Con’t
• • • • • • •
Alumni Survey 3.96
Graduating Student Survey 3.79
Program Assessments 3.62
Data Warehousing 3.60
Incoming New Student Survey 3.45
Economic Impact Studies 3.24
Learning Outcomes Assessment 3.13
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5
Internal Reporting Con’t
• •
Student Evaluation of Instruction 2.72
Qualitative Methods (e.g., focus groups) 2.64
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5
Overall Reporting
• • • • • • • • • • • • • • •
Administration of SUNY-Sponsored Surveys (SOS, HERI) 4.78
Fact Book 4.65
Enrollment Projections 4.56
SUNY 5-year Enrollment Plan 4.54
Submission to college guides/surveys (e.g. Peterson's) 4.43
Accreditation/Self Studies 4.38
Student Data File (SDF) 4.38
Development of other surveys 4.26
Performance Indicators/Effectiveness Measures Input to National Studies/Data Sets 4.19
Planning 4.18
4.25
Administration of other surveys 4.15
Program Review/Evaluation 4.05
SUNY/NYSED Admissions/Applicant Reporting 4.04
Automated Degree File (ADF) 4.02
1= PLAY NO ROLE; PLAY SIGNIFICANT ROLE=5 1---------------------2--------------------3---------------------4---------------------5
Overall Reporting Again
SUNY-related work Campus-related work
• • • • • • • • • • • • • • •
Administration of SUNY-Sponsored Surveys (SOS, HERI) Accreditation/Self Studies 4.38
4.78
Fact Book 4.65
Enrollment Projections 4.56
SUNY 5-year Enrollment Plan 4.54
Submission to college guides/surveys (e.g. Peterson's) 4.43
Student Data File (SDF) 4.38
Development of other surveys 4.26
Performance Indicators/Effectiveness Measures Input to National Studies/Data Sets 4.19
Planning 4.18
Administration of other surveys Automated Degree File (ADF) 4.15
Program Review/Evaluation 4.05
SUNY/NYSED Admissions/Applicant Reporting 4.02
4.25
4.04
FREQUENCY OF FILLING CAMPUS REQUESTS 1 = NEVER DAILY = 6
• • • • • • • • •
Ad-hoc Requests on Students 4.73
Standard/Recurrent Reports for Administrators 4.46
(Weekly) Analytic Support for Enrollment Management 3.94
Graduation/Retention/Attrition Rates 3.60
Ad-hoc Requests on Employees 3.10
(Once per semester) Ad-hoc Requests on Finance, Costs, Budget Diversity Studies 2.35
(once per year) 2.52
Salary Studies 1.85
Space Analysis 1.66
(Almost never)
How Do We Get Our Work Done??
TOOLS WE USE
1 = NEVER DAILY = 5
• EXCEL
4.63
• ACCESS
3.34
• SPSS • SQL
3.16
2.23
• SAS
1.57
• SDATA
1.02
METHODS FOR OBTAINING DATA
1 = NEVER VERY FREQUENTLY = 5
• • • • • • •
Directly extract data from database (e.g., Banner, PeopleSoft) 3.57
Use extract files created by others 3.32
Conduct paper/pencil surveys 2.93
Qualitative Methods 2.45
Conduct web-based surveys 2.41
Directly access institutional data warehouse 2.39
Conduct focus groups 1.61
Where are we most experienced??
Where we feel most experienced
• • • • • • • •
Accreditation/Self Study Reports 3.86
Retention/Longitudinal Analysis 3.79
Enrollment Forecasting/Management 3.77
Research Methods & Statistics 3.77
Survey Research/Follow Up Studies 3.77
Program Evaluation 3.54
Program Assessment 3.48
Institutional Effectiveness, Accountability & Outcomes 3.48
1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5
A little less experience
• Faculty and Staff Issues 3.16
• Assessment of Student Learning Outcomes 3.14
• Needs Assessment 3.13
• Policy Analyses, Planning & Governance 3.09
• Campus Climate/Diversity Studies 3.04
1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5
Even less experience
• • • • • • • •
Market Research/Demographic Analysis 2.91
SPSS Programming 2.88
Focus Groups/Qualitative Research 2.82
Transfer Studies/Articulation Environmental Scanning 2.73
2.80
Remedial/Developmental Education 2.70
Web Based Databases/Web Site Development 2.63
Adult Education 2.54
1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5
Where we feel least experienced
• • • • • •
Cost Analysis/Other Fiscal Studies 2.50
Quality Improvement, TQM 2.46
Economic Impact Studies 2.45
SQL Programming 2.05
Facilities/Space Utilization 2.00
SAS Programming 1.96
1= No Experience Significant Experience=5 1---------------------2--------------------3---------------------4---------------------5
Problems / Issues / Concerns
OUR COMMENTS
IR is hard!!
Workload Demands
•
“Workload only increases”
•“A one person office with several significant
responsibilities cannot serve the institution at the level it should”
•“ . . Increasing work load . . .” •“Breadth of office is 4 times what it was 9 years ago” •“one person office” •“ . . .especially pressing problem exists for 1 FTE offices as they
are still required to complete mandated projects that larger FTE’s are required to complete”
•“Needs have grown exponentially over my career” •“We’re being asked to do more” •“Too much need. Not enough staff” •“. .continual demand for expanded IR services . .” •“One person – multiple duties – not enough time . “ •“increasing demands but no increase in staff”
Data Needs
• “Lack of data warehouse and proper data
mining tools”
• “Our greatest need is for the development of
a campus data warehouse”
• “I’m making very little progress toward data
warehousing”
• “SUNY is sitting on a treasure trove of data
that can an should be accessed directly by participating campuses”