Transcript National PRD Conference

Support for Excellence Programme
Continuous improvement through
collaborative development
February 2010
Support for Excellence Programme
Agenda
Time
Content
10:30 – 10:40 Welcome and objectives of the day
10:40 – 11:45 Part 1 - Making PRD work for you and your colleagues:
Successfully embedding PRD within your own organisation!
11:45 – 12:30 Part 2a - Making your PRD group work for you:
A rigorous approach to validating your SAR can serve many purposes!
12:30 – 13:15
Lunch
13:15 – 14:15 Part 2b - Making your PRD group work for you:
Collaborating on improvement activities can provide greater and more cost
effective returns than working individually!
14:15 – 15:00 Part 3 - Making other PRD groups work for you:
The wider PRD community provides access to a network of 900 Learning and
Skills sector experts – use them!
15:00 – 15:30 Tea/coffee and close: further opportunity for networking
Support for Excellence Programme
Welcome and introductions
10:30 – 10:40
Support for Excellence Programme
Purpose of the day
Aim:
To further develop effective approaches to collaborative group working
Objectives:
For delegates to learn how to:
• successfully embed a collaborative PRD ethos within their own organisation
• reap the benefits of collaborative activity arising from the rigorous validation
of self-assessment judgements
• undertake collaborative development activities
• use the broader PRD community to address specific issues.
Support for Excellence Programme
SfE Programme update
• Over 900 providers currently engaged in the SfE
Programme
• 176 groups currently across the FE sector
• Development of an online PRD community and
resources
• Key issues for groups:
– demonstrating impact
– group sustainability
Support for Excellence Programme
Part 1 - Making PRD work for you and your
colleagues
Successfully embedding PRD within your own organisation!
10:40 – 11:45
Support for Excellence Programme
Objectives
During this session delegates will:
• identify the key characteristics of embedded PRD
• address some of the key challenges/barriers to
embedding PRD
• formulate key actions to achieve embedded PRD.
Support for Excellence Programme
Case study - North West Two group
Task one (a)
• Please spend a couple of minutes reading the case study
of the NW2 group (copies on the table)
• In what ways have the providers embedded PRD into their
own organisations?
• Please be prepared to feedback to the wider group
Support for Excellence Programme
How well embedded is PRD in your
organisation?
Low Level
Embedded
Fully
Embedded
Support for Excellence Programme
Characteristics of embedded PRD
Task one (b)
• Individually list (on the template provided) the top 10 key
characteristics of what embedded PRD looks like?
• Rate your own organisation from 1 (low) to 10 (high)
with reference to how well embedded PRD is. Be honest!
• Please be prepared to feedback to the wider group
Support for Excellence Programme
Key characteristics of embedded PRD
1
Senior Management actively support PRD and action outcomes where appropriate
2
PRD is identified in our quality assurance and improvement processes
3
Training for effective PRD forms part of our staff development plan
4
Results from PRD are identified within our self-assessment report
5
Development opportunities through PRD are identified within the quality improvement
plan
6
Peer Review and Development is used internally to review and develop provision
7
Ofsted have recognised the positive effect of our PRD activities
8
There is a ‘pool’ of staff within the organisation trained to undertake reviews and give
feedback
9
There is an annual calendar of PRD consortium activities with roles and responsibilities
identified
10 PRD is well-understood across the organisation including recognition at Governor level
Support for Excellence Programme
Challenges/barriers to embedding PRD
Task two
• What are the internal barriers to embedding PRD and
how can they be overcome?
• Please discuss on your table and be prepared to
feedback the barriers and possible solutions
Support for Excellence Programme
Key barriers to embedding PRD
1
Senior Management (inc Governors/Non Exec Directors) are not aware of the existence
of the PRD group so are not leading on implementing actions/outcomes of review
Senior Management are aware of the existence of the PRD group. There is nominal
2 support but they are not aware of the potential of the group and are not leading on
implementing actions/outcomes of review
3
PRD is person dependent. All organisation, knowledge and leadership rests with one
person
4
PRD is seen as adhoc. Relationships with other providers are seen as useful but are not
formalised and there is no formal plan of activity, reviews and actions
5
There is no reference to PRD activity in self-assessment and quality improvement plans
so good work on PRD can sometimes go unrecognised or unnoticed
6 Staff have not been trained on PRD and are not sure what they are meant to do
7 There are no external sources of funds available to providers for carrying out PRD
Support for Excellence Programme
Key actions to embed PRD in your
organisations
Task three
• Based on the discussions during the session:
– list the top four key actions you will look to take to embed PRD
into your organisations when you return to the office
– what are the outcomes you want to achieve from these?
• Please be prepared to feedback to the wider group
Support for Excellence Programme
Key actions to embedded PRD
Action 1
Outcome 1
Action 2
Outcome 2
Action 3
Outcome 3
Put together a business case/plan on why the organisation should be involved in
PRD and present to the senior management (and Governors/Non-Exec Directors)
Senior Management agree to support and lead PRD activity with other
organisations. PRD is no longer person dependant
Integrate PRD activity into self-assessment and quality improvement processes and
plans
PRD activity is formalised in the self-assessment and quality improvement plan
cycle and is recognised as having a positive impact
Source funding from within the organisation for PRD activity
Funding for PRD activity is guaranteed for at least three years in order for full
impact and benefits to be realised
Action 4
Train staff in PRD activity to be able to carry out meaningful reviews and not just
share best practice
Outcome 4
There is an annual programme of training linked to CPD to keep PRD skills up to
date and relevant
Support for Excellence Programme
Part 2a - Making your PRD group work for
you
A rigorous approach to validating your SAR can serve many
purposes!
11:45 – 12:30
Support for Excellence Programme
Objectives
During this session delegates will:
• consider what needs to be contained in a SAR and how
you validate the SAR
• be encouraged to re-evaluate their own SAR and revisit
the document with a fresh pair of eyes.
Support for Excellence Programme
SAR validation activity
You will be given an extract from a SAR focusing on either
safeguarding or equality of opportunity from either a:
–
–
–
–
work-based learning provider
offender learning provider
general further education provider
adult and community learning provider
• Before you look at the individual SAR, in groups or pairs
list what you expect or need to see in the SAR
• Feedback to the room
• Review the SAR and feedback
Support for Excellence Programme
Expectations of information in a SAR Safeguarding
•
•
•
•
•
•
•
•
•
•
Information about policies and procedures within the organisation and how they are
communicated to staff
Who takes responsibility for safeguarding and how safeguarding is managed
Information about CRB checks
Staff development, training and awareness of safeguarding
When and how learners receive safeguarding information
Answers to the question about how safe learners feel and how the provider knows
this
How safeguarding is promoted and reinforced
Information about risk assessments of learners
Examples of good practice or examples of changes or initiatives introduced
Other information
Support for Excellence Programme
Expectations of information in a SAR –
Equality of opportunity
•
•
•
•
•
•
•
•
•
Information about policies and procedures within the organisation and how they are
communicated to stakeholders and staff
Who takes responsibility for the promotion and monitoring of equality and diversity
How equal opportunities is promoted and monitored
Staff development, training and awareness of equality and diversity
When and how learners receive equal opportunities information
How equal opportunities is reinforced on an ongoing basis
How data is collected and used to monitor the performance of different groups of
learners
Examples of good practice or examples of changes or initiatives introduced
Other information
Support for Excellence Programme
Lunch
12:30 – 13:15
Support for Excellence Programme
Part 2b - Making your PRD group work for
you
Collaborating on improvement activities can provide greater
and more cost effective returns than working individually!
13:15 – 14:15
Support for Excellence Programme
Objectives
During this session delegates will:
• consider what is required in order to carry out
collaborative development activity
• discuss how collaboration could help their organisations
to save resources and improve provision.
Support for Excellence Programme
Collaborative development activity
• On your table look through the cards for safeguarding or
equality and diversity some of which are essential and
some are desirable
• In groups or pairs consider which could be
produced/delivered collaboratively
• Identify the advantages of collaborative working and how
the tasks could be shared
• Feedback the conclusions from the group
Support for Excellence Programme
Purpose of the day
Aim:
To further develop effective approaches to collaborative group working
Objectives:
For delegates to learn how to:
• successfully embed a collaborative PRD ethos within their own organisation
• reap the benefits of collaborative activity arising from the rigorous validation
of self-assessment judgements
• undertake collaborative development activities
• use the broader PRD community to address specific issues.
Support for Excellence Programme
Part 3 - Making other PRD groups work for
you
The wider PRD community provides access to a network of
900 Learning and Skills sector experts – use them!
14:15 – 15:00
Support for Excellence Programme
Objectives
During this session delegates will:
• network with colleagues who have carried out activities in
an area of interest to their group
• inform colleagues of the activities that their group has
undertaken and the outcomes of these
• consider for what purpose they might want to work with
another PRD group.
Support for Excellence Programme
Collaborative group working across the
Programme
• Approximately 54 (31%) of groups are actively
collaborating with other groups/organisations
• A large number of groups are part of a network (e.g.
South West Peer Confederation) who share information
from their PRD activities with the other network members
• One of the key areas groups are collaborating on relate
to national priorities and current challenges facing the
sector
Support for Excellence Programme
Activity – Making connections
In relation to the topic heading on the posters around the
room:
• choose an area where you have carried out PRD
activity in
• as a group brainstorm:
–
–
–
–
what collectively you have done in this area
what were the outcomes
how could you work collaboratively between groups on this
important factors when collaborating
• are you looking to collaborate in a particular area?
• feedback to the room.
Support for Excellence Programme
PRD community
A new web space designed to promote collaboration between
providers. The community holds information on every
organisation and PRD group currently involved in SfE peer
review and development activity and allows users to:
– Browse groups and organisations by sector, region and PRD activity
– Identify other groups involved in activities of common interest
– Contact (and be contacted by) other groups and providers over a secure
server
– Ask questions and share experiences via an interactive notice board
– Apply to join additional PRD groups and networks
– Set up new groups and manage group details
Support for Excellence Programme
Thank you for attending