Transcript Welcome [www.binghamton.edu]

Welcome
Electronic Time and Attendance Training
FOR 10-MONTH AND ADJUNCT FACULTY
Human Resources – Revised March 14, 2012
About Today’s Session . . .
WHAT YOU’LL NEED
 Your PODs user name and password, and optimally,
 Your current time record.
OUR AGENDA
1.
2.
3.
4.
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We will talk through this brief presentation first.
Next, we will distribute a step-by-step cheat sheet that includes your SUNY
ID, which is a number you will need for one-time security entrance to the
system.
After that, you can sign in and enter your time here OR you can go back to
your office and enter your time on-line at your convenience.
After this session, CONGRATULATIONS! You are officially live and will no
longer need to submit hardcopy time records to your supervisor or to HR.
Electronic Time and Attendance
Overview of the Monthly Process
for 10-MONTH AND ADJUNCT FACULTY
•
Overview of the Basic Process
Monthly – 10-MONTH AND ADJUNCT FACULTY
SIGN-IN and
SELECT MONTH
RECORD ANY
SICK TIME USED,
IF NONE . . .
SUBMIT AND
LOG-OFF
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• Sign-in to SUNY HR and select “TIME AND
ATTENDANCE”
• SELECT MONTH
• Record any SICK TIME (if used) on the Calendar View
• THEN SAVE
• Submit
• Log-off AND Close Browser
Electronic Time and Attendance
10-MONTH AND ADJUNCT FACULTY
STEP-BY-STEP
Access to SUNY HR will be found at:
http://www.suny.edu/time
Suggested Bookmark
First:
Second:
One-time Security Screen
Sign-in Screen
For security reasons your
sign-in will be different the
first time you enter SUNY
HR’s Time and Attendance:
PODS User
ID and PW
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To Enter, Click on the
“Time and Attendance” Tab
Bonus Feature
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•
Your pay stub can be viewed through the “View Paycheck”
feature as of the Monday preceding any payday.
•
In addition, a two-year payroll history has been loaded for
your information.
Faculty-Only View
All others enter the system on the screen displayed on the next slide.
Faculty Step 1,
Charge” to enter sick time. If none, go
directly to Step 2.
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• If you have NO Sick Leave to
record – you are done after
you “Select Month” and
“Submit”!
• If you DO HAVE Sick Leave
to record, select “Charge” and
proceed to the slides on the
next few page.
If you have Sick Leave to Record:
Select Month(Accrual Period)
The status of any given month
is reflected here in the above
drop-down:
Working: Open for you to
make entries
Pending: Submitted to your
supervisor
Approved: Reflected once
Supervisor has signed-off
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Current Month (or Accrual
Period) Comes Up
Automatically
A Few Notes About Accrual
Balances – Mathless Math!
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30 days contractual
Family Sick Leave
Tracked Here,
Deducted from Sick.
Family Sick charges
relate to the medical
care of a direct family
member.
Non-Chargeable
Time ( Such as
conferences, jury
duty, off-site
meetings, etc.)
Tracked Here, Not
Deducted
Enter Charges for any Sick Leave used.
THEN SAVE!
1) Enter
Charges for
Sick Time Used
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A) View of Sub-Menu Produced by Clicking
on Individual Calendar Dates –
Single-Day Entries
SINGLE DAY
View
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Click Here to
Change to MULTIDAY View
B) View of Sub-Menu Produced by Clicking
on Individual Calendar Dates –
Multiple Day Entries, Same Reason Code
MULTI-DAY
View
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Click Here to
change to SINGLE
DAY View
LAST STEPS:
Review Entries for Accuracy,
Certify (Sign), and
Submit to Supervisor.
1) Review Your
Entries for
Accuracy
b
3) Submit
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Sign out of the SUNY browser AND
close.
CURRENT USER STAYS LOGGED-IN FOR UP TO 20 MINUTES. To ensure your
privacy and system security, in addition to “Logging Off,” you will also need to “X” out of
the SUNY browser. (You can do this by clicking on the box in the upper right hand corner
of your screen).
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OPTIONAL FEATURES AND NOTES
SUPERVISOR’S OPTION:
Electronically Requesting Time Off
REQUEST TIME OFF
Selection
This is a feature that Supervisor’s of MC, non-hourly
UUP, and 12-month Faculty may encounter.
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When using this Optional Feature,
Remember to “SUBMIT” Your Request
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•
Once your supervisor has approved your request, it
automatically populates on your record so you
won’t have to enter it. (Will appear with a “P”
while the request is pending)
•
Changes, additions, deletions can be made at any
point; this is not a “contract.”
•
Be aware that unresolved requests can prevent
your successful monthly-time record submittal.
ABOUT E-MAIL NOTIFICATIONS
• Time record submission is now officially a MONTHLY
process.
• System-generated e-mail reminders will be available via e-mail
once the majority of our campus is trained and transitioned –
right now that feature is turned off.
• E-mail reminders are currently being sent manually.
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ABOUT LEAVE DONATIONS
FOR THOSE INTERESTED IN DONATING VACATION DAYS:
•Your generous Leave Donations will continue to be administrated
through Human Resources, following the current process.
•Upon receipt of your Leave Donation Form, a member of the TAS
Team will make the necessary electronic transactions.
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Electronic Time and Attendance
Supervisors of Employees:
MC, Non-hourly UUP, and 12-month Faculty
The Basic Process
Monthly – SUPERVISORS
View Work
Roster
• View Time Information of your Direct
Reports using the “Work Roster”
Review and
Approve
• Select “Approve,” “Deny,” or even
“Ignore”
Submit
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• Submit, Log-off, and Close Browser
Supervisors
OF MC, NON-HOURLY UUP, AND 12-MONTH FACULTY
Step-by-Step
Supervisors will have
“Work Roster” view for the electronic record
status of direct reports.
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View of an Actual Work Roster
Pending Time
Record Approvals
Pending Leave
Requests
Employee List
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Your Turn!
Sign-In to SUNY HR at:
http://www.suny.edu/time
First:
Suggested
Bookmark
Second:
One-time Security Screen
Sign-in Screen
For security reasons your
sign-in will be different the
first time you enter SUNY
HR’s Time and Attendance:
PODS User
ID and PW
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Contact Information
HR Time and Attendance Implementation Team:
Lisa Havtur
[email protected]
X7-3734
Vicki Metritikas
[email protected]
X7-4463
Jeff Hadley
[email protected]
X7-2187
 On the HR site there is also an online form to report any system problems you
may encounter: http://www2.binghamton.edu/humanresources/time-attendance/tas-issue.html
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Thank You!
Your time and consideration is appreciated.
Please contact any member of the HR Time and Attendance
implementation team if we can be of further assistance.
For more information, visit the HR site at:
http://www2.binghamton.edu/human-resources/timeattendance/tas.html