Transcript Welcome [www.brockport.edu]

Time and Attendance
FOR 10-MONTH FACULTY AND ADJUNCT FACULTY
PAYROLL OFFICE
Background
 The new system has been in development at System Administration for the
past two years and is part of SUNY's five-year technology plan.
 Features and Benefits:
 Completely paperless system - supports our "green" campus initiative
and saves paper and printing of time records.
 Provides an electronic approval workflow.
 Increased efficiencies, accuracy, and up-to-date accrual balances.
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Electronic Time and Attendance
Overview of the Basic Process
for 10-MONTH AND ADJUNCT FACULTY
•
Overview of the Basic Process
SIGN-IN and
SELECT
MONTH
RECORD ANY
SICK TIME USED,
IF NONE . . .
SUBMIT AND
LOG-OFF
• In Internet Explorer, Sign-in to SUNY HR
and select “TIME AND ATTENDANCE”
• Record any SICK TIME (if used) on the
Calendar View
• Submit
• Log-off AND Close Browser
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Electronic Time and Attendance
10-MONTH AND ADJUNCT FACULTY
STEP-BY-STEP
Access to SUNY HR will be found at:
Sign on:
Same credentials used for
Brockport email account
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To enter, click on the
“Time and Attendance” tab
•
•
•
Your pay stub can be viewed and printed through the “View Paycheck” feature as of the
Monday preceding any payday. A two-year payroll history has been loaded for your
information.
Click Time and Attendance to access your time record.
Click Time and Attendance again (see below)
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Faculty-Only view
Step 1,
“Charge” to enter sick
time. If none, go directly
to Step 2.
•
If you have NO Sick Leave to
record – you are done after you
“Select Month” and “Submit”!
•
If you DO HAVE Sick Leave to
record, select “Charge” and
proceed to the slides on the
next few page.
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If you have Sick Leave to record:
Select Month(Accrual Period)
Current Month (or Accrual Period)
Comes Up Automatically
The status of any given
month is reflected here
in the above drop-down:
Working: Open for you
to make entries
Pending: Submitted to
your supervisor
Approved: Reflected
once Supervisor has
signed-off
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Accrual Balances & Charges
Family Sick
Leave
Tracked Here,
Deducted
from Sick
Leave.
NonChargeable
Time (such as
conferences,
jury duty)
Tracked Here
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1)Enter charges for any sick leave used
2)Then save
1) Enter charges for Sick Time
used
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A) View of Sub-Menu produced by clicking
on individual calendar dates –
SINGLE DAY
view
Click here to change to
MULTI-DAY view
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B) View of Sub-Menu produced by clicking
on individual calendar dates –
Multiple Day Entries
MULTI-DAY
view
Click here to change to
SINGLE DAY view
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“TIME RECORD COMMENTS”
All Employees: Use
this box to indicate
any items you’d like
noted on your record
for your supervisor or
for audit purposes.
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LAST STEPS:
1) Review your
entries for accuracy
b
3) Submit
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Sign out of the SUNY browser and close.
To ensure your privacy and system security, in addition to “Logging Off,”
you will also need to “X” out of the SUNY browser. (You can do this by
clicking on the box in the upper right hand corner of your screen).
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ADDITIONAL FEATURES
AND NOTES
Electronically Requesting Time Off
REQUEST TIME OFF
18
Time Off Request Form
Click for Multiple Day
requests
1)
2)
Enter
charges in
appropriate
categories
Click
Submit
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When using this feature, remember to
“SUBMIT” your request
•
Once your supervisor has approved your request, it
automatically populates on your record so you won’t
have to enter it. (Will appear with a “P” while the
request is pending)
•
Changes, additions, deletions can be made at any
point; this is not a “contract.”
•
Be aware that unresolved requests can prevent your
successful monthly-time record submittal.
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E-MAIL NOTIFICATIONS
Time record submission is a MONTHLY process.
System-generated e-mail reminders will be sent when your
monthly time records are overdue. Notifications will also
be sent if your time record is denied by your supervisor and
when time off requests are approved or denied by your
supervisor.
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Supervisor Guidelines Electronic
Time and Attendance
SUPERVISORS RESPONSIBILITIES
View Work
Roster
Review and
Approve
Submit
• View time information of your Direct
Reports using the “Work Roster”
• Select “Approve,” “Deny,” or
“Postpone”
• Submit, log-off, and close browser
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Supervisors will have a “Work Roster”
showing the electronic timesheets for
direct reports
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View of Employee Work Roster
Pending Time Record
Approvals
Pending Leave Requests
Employee
List
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1) View Employee’s Time Record
2) Determine an action
3) Then, “Submit”
1) View Details or History
of time record
2) Select action
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Sign out of the SUNY browser and close
To ensure your privacy and system security, in addition to “Logging Off,” you
will also need to “X” out of the SUNY browser. (You can do this by clicking on
the box in the upper right hand corner of your screen).
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Thank You!
Please contact Debbie Looney for further assistance.
Phone: 395-2744
E-mail: [email protected]