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Before We Start Copy a folder onto your desktop • Start > Run > \\libstore\endnote • Copy the folder FASS_SDE to your desktop 1 Basic EndNote X3 31 March 2010 Aaron Tay email: [email protected] Contents • • • • • • Introduction to EndNote Flowchart Adding references Managing references: groups & duplicates Backing up Cite While You Write 3 EndNote vs EndNote Web Features EndNote EndNote Web Advantages Work on references and cite independently of Web shorter processing time Web-based longer processing & connection time Full installation on computer. No expiry date Account expires after you leave NUS Unlimited no. of references Max. 10,000 references Store full-text (e.g. PDF, sound files) Unable to store full-text References stored on local computer. Need to save and move references to another computer Need internet access Disadvantages 4 Citations and Bibliography • Two places to cite the references you have used: • within a sentence (in-text citation) • at the end of the document (bibliography/references) In-text Citation Herring and Paolillo (2006) found that the genre of a web entry—rather than the gender of the writer—affects the style of writing. Bibliography/References Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459. 5 Introduction to EndNote A software that: • stores and organizes references from many sources • inserts these references into a Word document, and • automatically formats your references according to a predefined citation (output) style 6 Flowchart 1. Create an EndNote Library 2. Add references to the EndNote Library 3. Manage references: using groups & finding duplicates 4. Insert references in MS Word=Cite While You Write 5. Change citation style and preferences 7 Install EndNote on your PC/Laptop Via Software Catalogue Instructions: www.lib.nus.edu.sg/lion/e/endnoteGuide.html Mac users: www.lib.nus.edu.sg/lion/e/endnoteguide.html#Mac Technical queries (e.g. installation): IT Care tel: 6516-2080, email: [email protected] • EndNote queries: [email protected] • • • • 8 The EndNote Library • • EndNote Library contains all your references Note: no limit to no. of references, but <100,000 is recommended 9 Step 1: Create an EndNote Library a. b. c. d. Hands-on All programs > EndNote > EndNote Program Select Create a new library Each library has: Filename: blogging (*.enl) .enl .Data Save on desktop 10 Step 2: Add References to EndNote Library Direct Export Import Text File Online Search Manual Inputting EndNote Library MS Word Cite While You Write 11 Add References: Direct Export Export directly from database a. At the database, select the records you want b. Output/export to EndNote c. Select Open 12 Step 2: Add References—Direct Export 1 1 2 2 Hands-on: Scopus Step 2: Add References—Direct Export 1 1 Demo: JSTOR 2 2 14 Add References: Direct Export Hands-on: Google Scholar 1 2 15 Add References: Import Text File Used when cannot export references to EndNote directly a. At the database, select the records you want b. Export text (.txt) file and save on desktop c. In EndNote, go to File > Import d. Browse and select the .txt file e. Select import option (filter) e.g. Innopac for LINC For more info: http://www.lib.nus.edu.sg/lion/e/endnoteimport.html 16 Step 2:2 Add References—Import Text File Hands-on: LINC 3 1 1 2 3 17 Add References: Online Search • Search free databases (e.g. Medline) and library catalogues (e.g. LINC, Library of Congress) within EndNote • Cannot preview the titles and select individual references useful only for searching exact titles or authors 18 Add References: Online Search Hands-on: Natl U… change to 10 19 Add References: Manual Inputting Used when working papers/manuscripts are not found in databases http://www.endnote.com/training/WMVs/ENX3/07-Manual_Data_Entry.wmv 20 Add References: Manual Inputting Exercise Exercise: article from PERIND 21 Step 3: Manage References— Groups • Create up to 500 custom & smart groups • Types of Groups: • Automatic groups (Online Search, EndNote Web, Find Full Text) • Permanent & Temporary Groups • Custom groups • Smart groups 22 Groups: Custom Groups • Create folder to manually categorise references • A permanent group that remains unless deleted 23 Groups: Custom Groups Hands-on Drag selected references into custom group 24 Groups: Smart Groups • Automatically group references based on your criteria e.g. title contains “social” Hands-on Groups: Smart Groups 1 2 Step 3: Manage References—Duplicates Check for duplicate references a. Edit > Preferences > Duplicates b. References > Find Duplicates 27 Backing Up EndNote Library (1) Method 1: Save a Copy Creates an exact copy of the library xxx Copy.enl and xxx Copy.Data • File > Save a Copy… 28 Backing Up EndNote Library (2) Method 2: Compress Library Saves the library to a single compressed file (including .Data folder) • File > Compressed Library (.enlx) • To restore: File > Open > Open Library… 29 Recap: Adding References to the Library • • • • • • • Introduction to EndNote Flowchart Adding references Managing references: groups & duplicates Backing up and recovering Cite While You Write EndNote vs. EndNote Web 30 It’s Break Time! (try the manual inputting exercise) Copy Folder • Start > Run > \\libstore\endnote • Copy the folder FASS_SDE to your desktop • Double click on the sample library blogsample.enl 32 Step 4: Insert References in MS Word Use MS Word to insert citations into your paper Cite While You Write 33 Cite While You Write (CWYW) • Create a paper with properly formatted references, bibliography, figures & tables • Do NOT edit the citations and bibliographies in Word Processor. Edit the reference in the EndNote Library ONLY • To locate citation and bibliography fields, change the MS Word’s Field Shading option 34 CWYW Ribbon in MS Word 2007 CWYW Toolbar in MS Word 2003 35 Select Format & Create a Bib Section Hands-on In MS Word, select EndNote X3 tab Select the citation format a. Click on the bottom right corner of Bibliography b. Format Bibliography > Browse… > APA 5th Create bibliography section* a. Layout > bibliography title b. Type Bibliography *You won’t see the bibliography section until you insert a reference 36 Inserting Citations Hands-on Method 1: Find Citation a. Search for a word in any field (e.g. title, author) b. Select the references that you want to insert into your paper Method 2: Insert Selected Citation(s) a. In EndNote library, select a citation b. Go to Word and place cursor at insertion point c. Click on Insert Citation > Insert selected citation(s) 37 Editing Citations & References Hands-on Edit Citation Make changes within a citation, e.g. add page number, omit author or year Edit Library Reference(s) Select the citation in your document and click on this command, to edit this particular reference directly in EndNote 38 Summary • • • • • • Introduction to EndNote Flowchart Adding references Managing references: groups & duplicates Backing up Cite While You Write 39 Links & Help • • • • • Programme updates Output Styles Import Filters Connection Files Microsoft Word Templates • • • • • • How to use EndNote How to use EndNote Web EndNote X3 Getting started guide & User’s guide EndNote X3 tutorials: View Online / YouTube / Download Frequently Asked Questions Discussion Forum • Contact NUS Libraries: [email protected] 40 The End! Thank You http://bit.ly/Endnote31mar