Transcript Test Preparation, Security, and Procedures

Training Objectives
 Be familiar with New Mexico Statewide
Assessment Programs
 Understand test security and training
requirements
 Know the basic processes and procedures of
test administration
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Required Training
 For school principals, test coordinators, test
examiners (teachers), and proctors (EAs)
 Training is required for any school personnel who
handle the assessments including office staff.
Assessments include
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SBA: (Grades 3-8 and 10 &11)
NMAPA: (Grades 3-12)
ACCESS: (K-12)
District Assessments
 Sign-in, with a printed name, signature, and date
on the Non-Disclosure Forms
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Required Training
 A signature on the Non-Disclosure is the
teacher’s consent that
• He/she knows how to administer the test.
• He/she knows what is required to administer the
test.
• He/she will comply with the rules of test
administration.
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Required Training
 Two trainings a year required by NMPED
 Test Security (fall) and Test Administration (spring)
– Deadlines for Non-Disclosures:
• Elementary, Middle Schools & High School: Friday,
October 19, 2012
• The test security training verification the original
has to go to RDA, and copy must be kept at the
school.
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Testing Windows
 ACCESS:
Jan. 14 – Feb. 22, 2013
 NMSBA
Mar. 18 – Apr. 5, 2013
 NMAPA
Sept. 4 – Oct. 26, 2012 (High School)
Feb. 25 – April 5, 2013
 HSGE
Oct 1 – Oct 12, 2012
 NMHSCE
Oct 1 – Oct 12, 2012 and Jan. 7 – Jan 24, 2013
 NAEP
Jan. 28 – Mar.8, 2013
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NMAPA Trainings
 This training is for the people who
administer the NMAPA
 Must be recertified every 3 years
 Required for Test Administrators and
second raters
 Dates and Locations to be announced
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What is new
 Every school has to follow the district testing
schedule
 Writing for grades 3, 5 & 8 only
 Science for grades 4, 7 & 11 only
 Simplified accommodation codes
 Grayscale test
 8 Forms
 Very quick turn around time
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4 Principles of Test Security
1. Protect the student
2. Protect the staff
3. Protect yourself
4. Protect the test
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TEST SECURITY
 Upon receiving materials, immediately
conduct a box count
• Report any discrepancy to RDA via phone and
follow up with an email for documentation
 Tests must be stored in a locked, secure area
with limited access at all times
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TEST SECURITY
 Teachers must sign to receive test booklets
 Tests must be assigned to students and the
record must be given to RDA, as well as a
copy kept by the Test Rep.
 Please write the full name on the test
booklet and the answer document
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TEST SECURITY
 All specified materials must be returned to
RDA at or before the deadline
 No one can review secure tests without
prior approval and without signing the
Non-Disclosure Agreement.
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Test Preparation (STC)
 Provide training for all school personnel
involved in test administration
 Ensure sufficient supply of test materials is
available
 Pencils will be delivered with tests
 Provide TAs/Proctors list of
accommodations
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Test Preparation
 Thoroughly read, review, and discuss the
Test Examiner’s Manuals before
administering the test.
 Clarify staff questions
 DFAs will be available online before testing
 Materials at school before spring break
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More Test Preparation (Then)
 Do arrange for make-up tests for all students who are
absent.
 The 95% Rule applies for all State Mandated Assessments
for the total school population, as well the disaggregated
groups:
• 5 ethnic categories
• ELL
• Special Education
• FRPL
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More Test Preparation (Now)
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Test Preparation Don’ts
 Don’t use old tests as test preparation materials.
Published sample questions are ok
 Don’t photocopy or reproduce test items.
 Don’t use or make copies of any copyrighted
test preparation materials.
 Don’t use any actual test items as preparation
materials (changing the setting or numbers,
paraphrasing the item, or rewording the item).
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Test Administration Do’s
 Do follow all directions for a standardized
administration.
 Do proctor actively and be attentive
 Do remove instructional materials (e.g.,
multiplication tables) from test settings during
testing. Detailed list is forthcoming
 Do have test monitors in the halls to assist with
emergencies or to obtain additional test materials.
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More Test Administration Do’s
 Do return test materials each day to the testing
coordinator for secure overnight storage.
 Do keep records on unique situations that keep
students from being tested.
 Do report suspected testing irregularities
immediately to the test rep, the principal and RDA
(Chris Brunder). Only RDA will investigate.
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More Test Administration Do’s
 Do post obvious signs near copy machines
warning that tests cannot be copied.
 Do refer parents who request to view the
test to RDA.
 Do arrange for make-up tests for all
students who are absent.
 Do return tests for shipping to RDA
immediately after testing is completed.
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Test Administration Don’ts
 Don’t discuss items on a test with other
teachers.
 Don’t use items from the test to teach
concepts to students.
 Don’t let students leave the room and return
to continue on the same subtest.
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More Test Administration Don’ts
 Don’t give students breaks or allow them to
talk in the midst of a subtest.
 Don’t let students take cell phones out
during test administration.
 Don’t leave tests unattended in an unlocked
room.
 Don’t test students on different subtests at
the same time.
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More Test Administration Don’ts
 Don’t leave students alone in the room when they
are testing.
 Don’t help or coach students with test answers.
 Don’t suggest that students rethink an answer or
provide hints.
 Don’t change a student’s answer or direct a
student to change an answer.
• According to state regulation a teacher’s license can be either
suspended or revoked for a testing irregularity
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More Test Administration Don’ts
 Don’t permit students to use any
unauthorized materials during the test
administration.
 Don’t take test booklets or answer
documents off campus.
 Don’t permit students to leave the room
with testing materials for any reason.
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Allowable Accommodations
 Allowable accommodations are identified in the Student
Assessment Accommodation Manual for use during the
administration of the SBA
 Accommodation and participation decisions will be made
and documented by each student’s educational team
 Use assessment accommodation(s) in daily instruction
prior to the SBA administration
 Make sure accommodations for one student do not
interfere with other students
 TAs bubble in accommodations actually used during
testing after testing is completed
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Who can administer the test?
 Only trained, certified staff are permitted to
administer tests:
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Licensed school instructors and administrators
Teachers on waivers or intern licenses
Long-term substitutes with a valid teaching license
Coaches and contractors with a valid teaching
license
– Licensed counselors and related service providers
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Who can proctor the test?
 Any staff or community member who has
been trained in proper test administration
and test security may serve as a proctor.
 Parents cannot proctor in their own child’s
classroom.
 Proctors can assist, but may not act as test
administrators.
 All proctors must sign a non-disclosure
form.
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Thank You for your help!
 Questions? Call RDA (872-6870)
 Chris Brunder (872-6830, 363-4041)
 [email protected]
 Testing Warehouse (848-8751)
 Ann Lesley: [email protected]
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