Transcript Module 4: EMAS - Eco-Management and Audit Scheme for SME

Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Project
ETIV – EMAS TECHNICAL IMPLEMENTATION
AND VERIFICATION
Prepared by:
ETIV - EMAS Technical Implementation and Verification1
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Module 4 – EMAS - Eco-Management and Audit Scheme for SME
This project has been funded with support from the European
Commission. This publication reflects the views only of the
author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein.
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Module 4 – EMAS - Eco-Management and Audit Scheme for SME
EMAS II – Essentials for
Small Enterprises
A Handbook for the Implementation
of an Environmental Management
System according to EMAS standard
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Contents
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Introductory part:
Aim of the Handbook
What is an Environmental Management System – What is EMAS?
The elements of EMAS shortly explained
What are the advantages of EMAS?
What are the challenges for SME implementing EMAS?
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Contents
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Part A:
Successful implementation and application of EMAS
1.
Environmental review
2.
Environmental policy
3.
Environmental programme
4.
Implementation and operation of the EMS
5.
Checking and corrective action
6.
Management review
7.
Environmental statement
8.
Preparing for certification
Part B: Working material
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Aim of the handbook:
Guidance on how to implement and document an
environmental management system according to
EMAS standard for
•Small and medium sized enterprises
•Organizations
•Public authorities and
•Interested parties
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
What is EMAS?
EMAS – Eco-Management and Audit Scheme
(European Regulation (EC) No 761/2001)
EMAS...
•Is a voluntary scheme designed by the EU for environmental
management systems
•Provides a tool to continuously improve environmental performance
•Provides large potentials for cost savings
•Provides external verification of credible work for the environment
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
What is an environmental
management system?
A tool to systematically
assess, control and improve
all significant environmental
aspects arising from a
company’s activities
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
What are the different steps to implementing EMAS?
The main stages involved in achieving EMAS registration can
be roughly described as follows:
Investigating an organisation's interactions with the
environment in an environmental review;
Establishing an effective environmental
management system on the basis of the review;
Communicating environmental performance in an
environmental statement.
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Schematic overview
of the procedure to
EMAS verification
(modified from BMU 2003, p. 14)
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Motivation to participate in EMAS
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Cost reduction with EMAS
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About the ETIV Project
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Summary of advantages implementing EMAS
Economic benefits
Direct cost savings (waste, raw
materials, energy)
Process optimisation
Legal compliance
Identification of relevant
legislation
Often regulatory relief
Increased competitive
advantage
Avoidance of fines or penalties
Employee awareness and
involvement
Employee motivation
Improve company image
Be prepared for regulation and
legislation changes
Maintaining continuous
compliance
Systematic and integrated
documentation
Safety and health
improvements
Meeting pressure by supply
chain, peers, customers
Preferential treatment in public
call for tenders
Increased investor confidence
Organisational improvements
Management efficiency
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Part A
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Successful implementation and
application of EMAS
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Environmental review
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Environmental review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Extent of the review:
1st step:
Review of existing procedures for dealing
with environmental issues;
2nd step:
Review of legislative and regulatory
requirements;
3rd step:
Identification of all environmental aspects
of the company’s activities and
assessment of the significance of
environmental impacts;
4th step:
Report including the review
documentation.
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Environmental review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
1st step:
Review of existing environmental documents:
Examples of relevant environmental documents are
•Maps
•Legal provisions
•Consumption balances and monitoring data
•Organisational documents
•Business policy documents
An inventory of relevant documents must be established
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Environmental review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
2nd step:
Review of legal requirements
Aim: Register of legal requirements
Legal or other
requirement
Law, requirement
etc.
Laws that affect
environmental
protection
-Law 53/A/5
-Law 17/HJ/3
-Regulation 23f
-Licence 1/2002
-Act 1987/54/G
-Regulation 7
Monitoring and update
-subscription to newsletter
“CleverLawReader”
-subscription to CD-ROM
newsletter “ELSE”
Laws that affect
-subscription to newsletter
specific production
“Legal developments in the
stage
print business”
Other requirements
-Agreement with
-Agreement is monitored
neighbours not to emit by the company
noise between 1-3
p.m.
Example of how to document legal requirements
Responsible person
-Environmental coordinator
Mr. Respon Sible
-Production line manager
Mrs. Pro Ducto
-Company owner Cesar
Bossi
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Environmental review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
3rd step:
Operational environmental review
a) Identification of environmental aspects and impacts
Environmental aspects can be, e.g.:
•Emissions to air or water, e.g.
CO2 or wastewater
An environmental impact is any change
to the environment resulting from any
environmental aspect.
•Waste handling,
•Use of raw materials and
energy,
•Noise, odour, dust,
Example:
CO2 emissions (env. aspect) cause
global warming (env. impact)
•Transport (both goods and
employees).
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Environmental review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
3rd step:
Operational environmental review
b) Assessment of environmental aspects‘ significance,
using defined environmental, economic or other criteria.
Example of an evaluation matrix
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Environmental review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Summary of report
1 Introduction
a Scope of the environmental review
4th step:
2 Description of the company
a General description
b Brief description of production/ services/ activities
Reporting the observations
Complete documentation covering all
elements of the environmental review
Purpose:
3 Environmental aspects
a Location
b Soil and groundwater
c Water
d Energy
e Raw materials
f Chemicals
g Air emissions
h Discharges to water
i Waste
j Fire, spillage, and other uncontrolled situations
k Products
l Transport
m Working environment
n Suppliers and sub-contractors
4 Components of the environmental management system
•
identification of problem areas
and non-compliance
•
serves as basis for definition of
activities and counter-measures
a Legal and other requirements
b Objectives and targets
c Environmental management programme
d Structure and responsibility
e Training, awareness and competence
f Environmental management system documentation
g Document control
h Operational control
i Monitoring and measurement
j Emergency preparedness and response
k Non-conformance, corrective and preventive action
l Records
m Environmental management system audit
n Management review
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Environmental policy
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Environmental policy
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
•In the environmental policy, a company’s
environmental principles are laid down
•It is of strategic dimension
•It is the written expression of a company’s values,
goals and codes of conduct with respect to the
environment and environmental protection
•The environmental performance of a company will
later be judged against its environmental policy
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Environmental policy
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
What is required for the environmental policy?
EMAS requires that an organisation‘s environmental policy
•is appropriate to the nature, scale and environmental
impacts of its activities, products and services;
•includes a commitment to continual improvement and
prevention of pollution;
•includes a commitment to comply with relevant
environmental legislation and regulations;
•provides the framework for setting and reviewing
environmental objectives and targets;
•is available to the public.
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Environmental programme
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Environmental programme
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
The environmental programme is one of the
cornerstones of a company’s EMS
What it serves for:
•It contains a description of how significant environmental
impacts of a company’s activities will be reduced;
•It defines objectives and targets that enable the improvement
of the environmental performance;
•It describes also how to achieve objectives and targets;
•It includes the designation of responsibilities, and the means
and timeframe by which improvements are to be accomplished.
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Environmental programme
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Environmental objectives and targets
•Must be in line with the company’s
environmental policy;
•Must work together with the
environmental policy and other elements
of the environmental management
system (see left).
The environmental objective is the
quantified overall goal of the
company over a given period.
The environmental target is the
concrete measure taken to ensure
the fulfilment of the quantified goal.
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Environmental programme
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Factors influencing objectives and targets
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Environmental programme
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Environmental programme worksheet
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Implementation and operation of an EMS
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Implementation and operation of an EMS
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Divided into 4 parts:
•
Structure and responsibility
•
Training, awareness and competence
•
Communication
•
Environmental management system documentation
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Implementation and operation of an EMS
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
1. Structure and responsibility
•Organisation chart: Who fulfils which tasks?
•Who is responsible for which process, product, internal service?
•How is the work done? Elaboration of work instructions
Environmental assignment
Function
Overall environmental responsibility for the
Managing director (legal responsibility)
site
Implementation and maintenance of the EMS
Environmental manager
Developing the environmental policy and
Management group (including environmental
objectives, and assessing the EMS
manager)
Developing environmental targets and the
Environmental manager, in cooperation with
management programme
department managers
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Implementation and operation of an EMS
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
2. Training, awareness and competence
After having received training, personnel should be competent of
acting in a responsible way that reduces the environmental impact of
their work.
Training contents:
•significant environmental impacts of their work activities and the
environmental benefits of improved personal performance;
•their roles and responsibilities in achieving conformance with the
environmental policy and requirements of the EMS;
•the importance of conformance with the environmental policy
and procedures of the environmental management system.
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Implementation and operation of an EMS
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
3. Communication
Procedures for communication have to be
established and maintained
Advantage for small organisations:
Direct, informal channels of communication
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Implementation and operation of an EMS
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
4. Environmental management system documentation
(or simply)
Environmental Management Manual
It is the structured collection of directions, procedures
and responsibilities of the EMS
3 purposes of EMS documentation:
•Providing instruction to employees,
•Giving the EMS a binding nature, and
•Providing illustration to the EMS.
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Environmental review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
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Checking and corrective action
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Divided into 4 parts:
•
Monitoring and measurement
•
Non-conformance, corrective and preventive action
•
Records
•
Environmental management system audit
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Checking and corrective action
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
1. Monitoring and measurement
Measuring and monitoring environmental parameters in order to:
•Ensure that legally enforced emission limits are not exceeded
•Provide data for statistics required by authorities and the
environmental report
•Identify potential for efficiency increase
•Verify that processes and equipment function in accordance
with the operational procedures
•Measure performance against environmental objectives and
targets
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Checking and corrective action
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
1. Monitoring and measurement
Environmental aspect
Examples of measurement parameters
Water consumption
Water consumption (total and by building or by process)
Energy consumption by type of energy (solid fuel, oil, natural
Energy consumption
gas, district heating, electricity). Emissions to air from energy
consumption (CO2, NOX, SO2).
Consumption of raw materials by type. Renewable, non-
Use of natural resources
renewable raw materials, environmental impact of transport,
energy consumption during extraction of raw materials, etc.
Waste
Amount of waste divided by type. Amount of sorted waste,
mixed waste, recirculated or recycled waste, etc.
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Checking and corrective action
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
2. Non-conformance, corrective and preventive action
Mistakes occur – no problem!
If you learn from them!
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Checking and corrective action
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
3. Records
The procedure of recording is the continuous process of
collecting environmentally relevant documents.
“Review of existing environmental documents”
With recording relevant information, the company can
prove its conformance with EMAS.
EMAS requires records on
•Training courses,
•Results of audits,
•Results of reviews.
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Checking and corrective action
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
4. Environmental management system audit
The environmental audit is a tool
•to systematically assess whether or not the environmental
management system functions according to the plan set up,
•to check if the system contributes to fulfilling the
environmental policy and objectives and targets,
•to identify non-conformances with the procedures, and
•to provide information that can lead to improvement.
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Checking and corrective action
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
4. Environmental management system audit
1.
Planning and preparation
- allocate appropriate resources
- inform all involved persons about their roles and responsibilities
2.
Recording of relevant documents
- checking of records and documents
- detailed interviews with employees
- investigation of the operational circumstances
3.
Documentation of the audit findings
- document and report findings and observations of performance and deficits
4.
Make a report of the audit
- scope, objectives, audit plan, audit team
- documents and proof
- assess the situation
5.
Make conclusions from the audit
- write a plan for corrective action
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Management review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
The management review is a corrective measure to EMS
The top management of the company
assesses the success of the EMS in place.
evaluates whether the EMS still applies to the current
situation and
adjusts it if necessary.
The review activities and its results must be documented.
The review report serves as a basis improvement.
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Management review
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
The management review should take account of
changing requirements and continual improvement
Activities:
•Assessment of the environmental policy to make certain that it
serves the intention to attain continual improvement;
•Evaluation of the objectives and targets and of the company’s
environmental performance;
•Analysis of the environmental work with the aim of reduced
consumption of resources and more efficient operation;
•Changes if necessary to environmental policy and management
system regarding e.g. legislation, changes to operations,
technological developments, etc.
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Environmental statement
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
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Environmental statement
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Environmental report
•The environmental statement is the public
documentation of an organisation’s environmental
situation.
•It should specify the results that have been achieved
against the environmental objectives.
•It should also lay down the means by which the
organisation plans to continuously improve its
environmental performance.
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Environmental statement
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
What must be included in the environmental statement?
•A short description of the organisation, i.e. economic and legal
parameters, number of employees, product range etc.;
•The environmental policy;
•A brief description of the EMS;
•A description of environmental aspects and impacts;
•The environmental objectives and targets;
•A summary of available data on the organisation’s performance;
•A description of environmental performance against legal or other
provisions with respect to significant environmental impacts;
•The name and accreditation number of the environmental verifier and
the date of validation.
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Preparing for verification
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
The process of verification includes three stages
•An initial step
the certifying body is contacted.
It can also include a preparatory check to see whether the company
is ready for the certification audit.
•The verification audit
includes the study of documents, interviews and site inspections.
•Regular surveillance audits
to ensure that the environmental management system remains in
place and is continuously improved. These surveillance audits take
place at defined intervals, usually every 12 months.
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Preparing for verification
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
What is the purpose of verification?
•To review and verify that the formal requirements of the EMAS
regulation are fulfilled;
•To check that the EMS covers control of significant environmental
aspects;
•To make sure that different parts of the EMS support each other (e.g.
links between significant aspects and measures in the environmental
programme);
•To assess whether continual improvement can be expected on the
basis of the EMS
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Preparing for verification
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
What is the purpose of verification?
•To verify improvements
•To assess whether the system is credible, for example:
Has the environmental review been performed
in a systematic way?
Is the environmental review programme efficient?
Are employees actively involved in the system?
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Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Thank you very much for your
attention!
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Imprint
Module 4 – EMAS - Eco-Management and Audit Scheme for SME
Kolleg für Management und Gestaltung
nachhaltiger Entwicklung gGmbH
Presentation to:
EMAS II – Essentials for small enterprises. A Handbook for the implementation of an
Environmental Management System according to EMAS standard.
Authors:
Andrea Taha, Dipl.-Ing.
Tobias Schmitt, M.Sc.
Project:
ETIV – EMAS Technical Implementation and Verification
in the framework of:
LEONARDO DA VINCI NATIONAL AGENCY / EUROPEAN COMMISSION
LEONARDO DA VINCI PROGRAMME
Contact:
Kolleg für Management und Gestaltung nachhaltiger Entwicklung gGmbH
Warschauer Straße 58a
10243 Berlin
Germany
www.kmgne.de
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