Transcript Welcome to Facilities and Maintenance Department

Welcome to the Facilities and
Maintenance Department’s
School Advisory Council
Conference
September 30, 2008
Program Outline
• Who are we?
• What do we do?
• Why do we do it?
• How Long Do Projects Take?
• How much do Projects Cost?
• Who do you contact if you have a question or have a
building problem?
2
Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
Long Range Planning and
Permitting Services
Mr. Chris Crowe
(14 total employees)
Design and Construction Services
Maintenance Department
(13 total employees)
(131 total employees)
Mr. Jose Manent
Mr. Clyde Wells
The SDOC Maintenance and Facilities Department is under the
Direction of Mr. Eric Houston, Assistant Superintendent for the
District.
The above support areas within the Maintenance & Facilities
Department include 29 employees in Facilities and 131 employees in
Maintenance.
3
Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
Long Range Planning and
Permitting Services
Mr. Chris Crowe
(14 total employees)
Design and Construction Services
Maintenance Department
(13 total employees)
(131 total employees)
Mr. Jose Manent
Mr. Clyde Wells
Long Range Planning and Permitting Services
4
Long Range Planning- What Do We Do?
• Long Range Planning to Serve the Needs of Students in
the Future.
• School Concurrency Management
• Property Acquisition for New Schools and Ancillary Needs
• Coordinate School Planning with Local Government (City
of Kissimmee, City of St. Cloud and Osceola County).
5
Long Range Planning- Why Do We Do It?
• To create student stations when warranted by growth.
• To ensure strategic siting of new schools, so they are
located to serve the communities and students they
serve.
• To efficiently manage the number of portables on
school campuses.
• State Law enacted in 2005 (Senate Bill 360) mandates
School Concurrency.
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School Concurrency
• A Requirement that Public School Facilities Needed to
Maintain the Adopted Level of Service are in Place
Prior To or Concurrent With the Impacts of New
Residential Development
• School Capacity Considered in the Approval Process
for New Residential Development
• Collaborative Coordination and Information Sharing
with Local Governments
7
Important Topics
• Challenges to Public School Facilities
• How Have We Managed to Serve Students So Far?
• What are Our Capital Renewal Needs?
• What Growth is Coming?
• What are Our Plans for Serving the Needs of Future
Growth?
7/18/2015
8
Challenges for Public School Facilities
• Inadequate Sources of School Funding
– New Construction- Impact Fee Revenues, due to economic
downturn, have been reduced from $42 million to $18 million in
2008-2009.
– Capital Renewal and Replacement- State reduces districts tax
revenue base from $2 million to $1.75 million.
• Impact of Class Size Reduction Amendment on School Capacity
• Accelerated Rate of Growth, 2000-2007.
7/18/2015
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Schools Greater Than 30Years Old
(Comprehensive Capital Renewal or Replacement)
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•
•
•
•
•
•
•
•
•
•
Ross E. Jefferies Elem.
Highlands Ave. Elem.
Thacker Ave. Elem.
Michigan Ave. Elem.
Osceola High
St. Cloud High
Osceola Co. School for the Arts
Special Programs Admin. Office in St. Cloud (formerly COPE)
Denn John Middle School
St. Cloud Middle School
Maintenance Building
7/18/2015
10
Where Are We Now?
SDOC 5 Year Tentative Work Plan includes:
– 3 new elementary schools and land for 1 more
– 1 new middle school and land for 1 more
– Land for 1 new high school
– Comprehensive renovation of 2 high schools & 1
elementary school
– 62 classroom additions to various campuses
The School District of Osceola County is building the most
cost effective new school designs in Central Florida.
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SDOC WAS IN FLORIDA’s TOP 10!
RATE OF STUDENT GROWTH
•
•
•
•
1997/1998
2003/2004
2007/2008
2008/2009
28,657
39,919
52,300
51,600
students
students
students
students (opening enrollment)
• SDOC’s historical student growth has typically been
approximately 3000 students per year. The growth from
SY06/07 to SY07/08 was only 1200 students.
• SDOC saw the first decrease in enrollment in many years
in 2008-2009.
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How Have We Managed to Serve Growth
So Far?
• Building New Schools and
Classroom Additions
• Use Creative Approaches to
Provide New Student Stations
– Aggressive Charter School
Program
– Use of Educational Facilities
Benefit District
– Public / Private Partnerships
• Portables

District Long Range Planning Committee
7/18/2015
13
Planning for Growth
• The East Shore Planning Area is comprised of 6 DRIs
• Student Impact on School District:
– 6,765 Elementary
– 2,958 Middle
– 4,146 High
• New Schools will be Needed to Serve the Students in this
Area:
– 8 Elementary Schools
– 2 Middle Schools
– 2 High Schools
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Permitting Services
What do we do?
Permitting Services was developed to establish and
implement a plan review, on-site construction inspection,
and building code enforcement program.
Permitting Services administers the review of plans and
specifications to ensure compliance with adopted codes
and standards for the School District of Osceola County.
Services Provided
•Permitting
•Plan Review
•Pre-Application Assistance
•Code Interpretation
•Contractor Tracking
•Inspections
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Why Permitting Services?
• To protect the public’s life, safety, health, and welfare
in the building environment.
• To ensure compliance to Florida Building Code (FBC)
• To ensure compliance to State Requirements for
Educational Facilities (SREF)
• To ensure a timely review of school design
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Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
Long Range Planning and
Permitting Services
Mr. Chris Crowe
(14 total employees)
Design and Construction Services
Maintenance Department
(13 total employees)
(131 total employees)
Mr. Jose Manent
Mr. Clyde Wells
Design & Construction Services
18
Design & Construction Services…….
What do We Do?
• Assist Mr. Houston and School Administrators in
identifying Facility Design & Construction projects.
Assist in determining Project Scope and Priority of
Project.
• Establish Schedule/Budgets for Capital Projects
approved by the School Board
• Manage the Design and Construction Contracts and
Processes and implement the construction delivery
of the work
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Design & Construction Services…............
What do We Do?
• Direct the competitive selection process for Construction
Managers, Contractors, and other vendors that construct
the District’s capital construction projects
• Assist Maintenance Department with any warranty items
as needed during the Warranty Phase of the project
• Provides on-going coordination and communication with
Maintenance Department as well as other District
departments and school location personnel to meet the
District’s goals and objectives pertaining to District
facilities
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Design & Construction Services…...
• Board Mission Statement
Why Do We do It?
“Education Which Inspires All To Their Highest Potential”
• Facilities and Maintenance Department’s Mission Statement
“The Facilities and Maintenance Department’s mission is to provide timely
delivery of educational facilities, products, and related services of the
highest professional quality, within the budget amounts approved by the
School Board of Osceola County Florida”
• Superintendent’s Goals/Objectives Pertaining to Facilities
“Develop schools that are low maintenance, durable, and cost
effective”
“Develop policies/procedures to provide timely maintenance
services to all facilities”
“Research alternatives for maximizing facility usage”
• 5-year Capital Plan Requirements (Required by Law)
• All Operations Governed by Florida Statute, Dept. of Education
State Requirements for Educational Facilities (SREF), and the
Florida Building Code
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Design & Construction Services….....
How Do We Do It?
Capital Project Planning Yearly Cycle
Jan/Feb
Schools Place Capital Project Requests
Mar/Apr
Facilities/Maintenance evaluates
capital requests & establishes prelim.
budgets/priorities for submitted projects
May
Capital Outlay Committee Meetings for review
and final recommendation for Capital Project
List
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Design & Construction Services…....
How Do We Do It?
Capital Project Planning Yearly Cycle
June
Facilities finalizes budget amounts for
recommended List of Projects and provides to
SDOC for incorporation into District budget. Final
Capital Committee review of Project List;
Revenue Projections received from State and
final adjustments made to align project costs
with available revenues
July
Board Review and approval
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Design & Construction Services
What do We Do?
2008/2009 Capital Work Plan
79 Projects, ranging in size from $5,000 to $16,000,000
• Renovations/Remodeling to Schools - approx. $9,200,000
• Life Safety /Code Items @ Schools- approx. $3,600,000
• New Schools or Additions to Schools - approx. $94,300,000
2008/2009 New School Projects Currently Underway
•
•
•
•
•
New Harmony Community School, (Elementary “J”) (open August 2008)
New Alternative Education Center, (New Beginnings) (open January 2009)
New Elementary School “L”, (Poinciana) (open August 2009)
New Elementary School “M” (Narcoossee)
New Middle School “CC” (open August 2009)
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Design & Construction Services
What do We Do?
2008/2009 Capital Work Plan (continued)
2008/2009 Notable Renovations and Additions
• New Auditorium Building at Poinciana High School (open August 2009)
• Osceola County School for the Arts HVAC Renovation (open March 2009)
• Comprehensive Renovations at Osceola High School & St. Cloud High School
(2007-2011 built in multiple phases)
2007/2008 New School Projects Recently Completed and Opened
•
•
•
•
Neptune Elementary School (August 2007)
Flora Ridge Elementary School (January 2008)
Liberty High School (August 2007)
Harmony Community School (August 2008)
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The School District of Osceola County, Florida
Facilities, Planning and Construction
Student Seat Increases
2003 - 2008
Completed Construction
Contract Amount
Student Seats
Celebration High School
35,000,000.00
1824
Osceola County School for the Arts
8,800,000.00
783
Harmony High School
34,135,000.00
1865
Boggy Creek Elementary Addition
1,979,154.00
248
Deerwood Elementary Addition
1,829,691.00
264
Poinciana Elementary Addition
1,798,324.00
232
Reedy Creek Elementary Addition
2,416,201.00
272
St. Cloud Middle Addition
3,923,651.00
572
Bellalago Academy
16,000,000.00
1400
Zenith Programs
6,195,000.00
1028
Chestnut Elementary (G)
13,200,000.00
1100
St. Cloud Elementary (H)
13,087,032.00
1100
OCSA Addition
525,700.00
250
Sunrise Elementary (E)
13,132,791.00
1100
Ventura Elementary Addition
3,856,795.33
440
High School EEE
46,950,000.00
2458
Elementary I
15,975,000.00
1100
Elementary School K
13,451,040.00
1100
Elementary J
13,500,000.00
962
Opening Date
August 2003
August 2003
August 2004
January 2005
January 2005
January 2005
January 2005
October 2005
August 2005
August 2005
January 2006
January 2006
January 2006
August 2006
August 2006
August 2007
August 2007
January 2008
August 2008
Under Construction
Sports Authority Conversion
Elementary L
Elementary M
Middle School CC
January 2009
May 2009
August 2009
August 2009
Totals:
8,770,862.00
14,375,000.00
15,200,000.00
23,750,000.00
894
1100
994
1500
307,851,241.33
22,586
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Liberty High School
Liberty High School
Liberty High School
Liberty High School
Harmony Elementary
Harmony Elementary
Harmony Elementary
Harmony Elementary
Sports Authority Conversion
Sports Authority Conversion
Sports Authority Conversion
Flora Ridge Elementary
Neptune Elementary
Neptune Elementary
Elementary L (Poinciana)
Elementary M (Narcoossee)
How Long Do Projects Take?
GENERAL TIME FRAMES FOR PROJECT IMPLEMENTATION
Planning
Design
New High School
6-24 mos. 10-18 mos.
New Middle School
6-24 mos. 8-15 mos.
New Elementary School
6-12 mos. 6-12 mos.
Major Renovation/Remodeling
4-8 mos. 4-12 mos.
Minor Renovation/Remodeling
1-4 mos. 3-6 mos.
Life Safety/Emergency
n/a
1-3 mos.
Portable Install or Relocation Projects 1-3mos.
1 mo.
Technology Projects
1-2 mos. 1-2 mos.
Permitting
Bid
1-2 mos.
1-2 mos.
1 mos.
1-2 mos.
1 mos.
1 mo.
1 mo.
1 mo.
1-2 mos.
1-2 mos.
1-2 mos.
1-2 mos.
1-2 mos.
1 -2 mos.
n/a
1-2 mos.
Construction Warranty Total Time
18-21 mos.
15-18 mos.
10-12 mos.
12-52 mos.
6-12 mos.
2-6 mos.
2-3 mos.
1-6 mos.
12 mos.
12 mos.
12 mos.
12 mos.
12 mos.
n/a
n/a
12 mos.
48-79 mos.
45-73 mos.
36-51 mos.
30-84 mos.
24-37 mos.
5-14 mos.
5-8 mos.
17-25 mos.
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Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
Long Range Planning and
Permitting Services
Mr. Chris Crowe
(14 total employees)
Design and Construction Services
Maintenance Department
(13 total employees)
(131 total employees)
Mr. Jose Manent
Mr. Clyde Wells
Maintenance Department
44
Employee Statistics
• Maintenance Department has a total of 131 employees
 9 custodians
 95 tradesmen
• The School District has approximately 7 million
square feet of building space.
• The state standard for tradesmen per square foot is
1:45,000 square feet.
• The Maintenance Department ratio is 1:71,000
 The department would require a total of 155
tradesmen to meet the state standard.
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Maintenance Warehouse
Annual Purchasing
• Over the course of a year the Maintenance Department
processes approximately 7,500 purchase orders and
3,200 purchasing card orders totaling on average
$12,000,000
Warehouse Inventory
• The Maintenance Warehouse has nearly 5,000 parts in
inventory which total over $880,000.
46
Work Order Statistics
• In the school year 2007-2008 the Maintenance
Department expects to receive a total of 30,729 work
orders and complete 31,693 work orders.
• Work Orders are categorized into 3 areas General Maintenance = 20,677 received and 21,438
completed
 Health and Safety = 1,554 received and 1,489
completed
 Preventive Maintenance = 8,498 received and 8,766
completed
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Maintenance Department Service Areas
Director
of
Maintenance Department
Assistant Director
of
Maintenance Department
Zone A
and
Fire Alarm Manager
Zone B Manager
Mechanical Manager
Zone C Manager
Zone D Manager
Small Projects/
Portable Manager
48
Facilities Served
Maintenance serves approximately 66 facilities:
 21 Elementary Schools
 7 Middle Schools
 8 High Schools
 4 Multi-level
 20 Ancillary
 6 Charters (2 facilities are maintained by the District. At 4 facilities
the department maintains the kitchen only)
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Maintenance Services Provided
•Cabinetry
•Kitchen Equipment
•Carpentry
•Locks
•Concrete
•Painting
•Electrical
•Pest Control
•Fencing
•Plumbing
•Fire Alarm
•Roofing
•Grounds
•Vehicle Repairs
•HVAC and Refrigeration
•Welding
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Who do you contact if you have a question or
have a problem during construction?
•
Assistant Superintendent for Facilities and Maintenance Department
– Eric Houston- 407.518.2968
407.908.1700 cell
•
Interim Director of Maintenance Services– Clyde Wells- 407.935.3740
•
Director of Long Range Planning and Permitting Services
– Chris Crowe- 407.518.2931
•
Director of Design & Construction Services
– Jose Manent- 407.518.2960
•
EMERGENCY CONTACT (after hours)
West Side- 407.908.9896
East Side- 407.908.3560
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Questions?
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THANK YOU!
(For your attention and active participation)
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Student Achievement
Our #1 Priority
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