Transcript STD/HIV Surveillance Program Level I Sanctions

STD/HIV Surveillance Program
Level I Sanctions
Report to the United Board of Health
April 2006
Findings/ Improvement Plan/
Progress
 Excessive lag times from receipt of HIV/
AIDS case information to data entry &
uploads to state not performed regularly

Electronic submission via TXHAN to DSHS
every 2 weeks
 New

submission routine began in April
Assign back-up to staff assigned to data
entry
 Cross-training
has begun
Findings/ Improvement Plan/
Progress
 Access to UTMB ClinWeb (lab reporting
system)

Data Entry staff to have access 8 hours/
week
 Staff
has adequate access to ClinWeb
 Delay in receiving STD/HIV reports from
UTMB

STD Program staff to pick up lab reports at
UTMB
 Staff
member is picking up lab reports
Findings/ Improvement Plan/
Progress
 Need for weekly abstracting visits to
UTMB
 DSHS to provide tracking sheet
 Workload analysis by data entry staff
 DSHS
provided tracking sheet on 4/18/06
 Data entry staff abstracting UTMB charts
on a weekly basis
 Weekly log sheets are being sent to
DSHS: workload analysis in progress
Findings/ Improvement Plan/
Progress
 Texas Incidence Surveillance Forms not
sent by GCHD for > 2 years
 Original agreement had been for
UTMB MD’s to complete TIS forms on
their clients; STD was to report
beginning 2006
 DSHS
needs TIS forms for 39 HIV cases
from 2005- Galveston STD Services is
currently completing these forms and will
have them completed by the end of April
2006
Findings/ Improvement Plan/
Progress
 85% of critical fields completed; lag time in
completing investigation- “partners notified” field
not complete
 Seek clarification from DSHS regarding
expectations, possible solutions
 Distinguish between fields GCHD can
complete and those that are completed by
other agencies; ensure maximum completion
rates of those fields for which GCHD is
responsible
 Seek state assistance to resolve identified
issues
Goal
 Within 3 months, the backlog of case
reports and TIS forms will be reduced by
65%.
 Progress will be reviewed in late June or
early July 2006