Transcript Community College Contribution to Jobs and the Economy

CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
Prop 39 Clean Energy
Workforce Program Grant
Bidder’s Conference
Tuesday, January 7th, 2014
John Dunn, Specialist
Workforce and Economic Development Division
California Community Colleges Chancellor’s Office
1
Bidder’s Conference Overview
Format of Bidder’s Conference
http://extranet.cccco.edu/Divisions/WorkforceandEc
onDev/WEDDRFAs/DivisionWebinars.aspx
● Muting of Participants
● Overview of RFA Instruction, Terms & Conditions
● Questions & Answers
● Clarification Questions:
John Dunn at [email protected] or
[email protected]
2
Funding Source
SB 73 – Clean Energy Jobs Creation Act
(Prop 39)
The California Clean Energy Jobs Act, an initiative approved by the voters
as Proposition 39 at the November 6, 2012, statewide general election,
made changes to corporate income taxes and provides for the transfer
of $550,000,000 annually from the General Fund to the Clean Energy
Job Creation Fund for five (5) years beginning with the 2013-14 fiscal
year. Enacted into California law as SB 73, this legislation allocates
resources for purposes of funding eligible projects that create jobs in
California improving energy efficiency and expanding clean energy
generation through renewable energy.
3
Funding Overview
Funding Package:
- $5 million for one (1) year, with possibility of renewal
- Regional approach to encourage improved collaboration and
cooperation between colleges
- Extended timeline to allow colleges to receive, encumber and spend
funding by March 31, 2015
- Focus is on the local program, all “Program Improvement” funds must
be spent locally on the Energy Efficiency program at the college to
improve student success and access in that Energy Efficiency
program.
4
Program Overview/Objectives
Overview:
The mission of the Proposition 39 Clean Energy Workforce Development
Program is to contribute to the State’s job growth and economic vitality
through regional training programs that result in the measurable and
successful transition of CTE students from community colleges to careers in
the Energy Efficiency and Utilities sector
Objectives: (page 1-2)
• Build and Sustain regional networks of colleges to prepare workforce for
the energy sector to improve energy efficiency and expand clean energy
generation in the built environment
• Leverage assets at multiple colleges across a region to align and
regionalize energy efficiency related curriculum
• (more on page 2)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Eligibility
● Only California Community College districts are
eligible to apply
● Regional group must be comprised of a minimum
of Colleges per pages 6-9
● In order to be eligible for funding an application
must meet a minimum score of 75 points
● Past performance of grantees will be considered
prior to funding
6
Performance Period
● Awarded for a single year, from March 5, 2014 to
March 31, 2015
● No extensions will be granted for this funding
● If program is successful, we may receive additional
funding annually
7
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
8
Emailed Questions
• What type of documentation will be sufficient in terms of
third-party certification? Copy of certification, with student
name, etc. You may have to contact students to get this
information.
• The CEO Cover letter template refers to this as a three year
grant. Is that correct? No, it’s incorrect.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
9
Questions
In terms of the Program Improvement Fund allocations:
• Does the application need to specify how those funds will be
used by the colleges receiving them? No, but we will want
reports on how funds are spent must be specific
• Will the Project Director need to track how the funds are
spent by the individual colleges or just distribute the funds to
the colleges based on the allocation formula? Best option will
be for Project Director to collect this information and provide
it in the final report. Questions on expenditures should be
cleared up in advance (October/November/December 2014)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
10
Questions
• Will the individual colleges need to report or otherwise be
accountable as to how they’ve expended the Program
Improvement Funds? Yes but can send report to Project
Director for inclusion in final report.
• Do we have to use the “Letter of Intent” provided by the
Chancellor’s office or can we create our own that goes into
more detail? More detail is good, ok to use your own.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
11
Questions
• Will the fiscal agent (director) have local control over setting
the award rates for program improvement funds based on
eligible schools and total participation. Basically, are we able
to create a fair formula not to exceed you “maximum award”
amounts? Maybe. Need more clarification on the question.
• Is it the intent that the program improvement funds would be
distributed to individual colleges by the fiscal agent based on
the student certificates awarded, as per the formula in the
RFA? Or is the program improvement funding allocated to the
region, to be used as the collaborative determines? Intent is
for the Program Improvement funds to go directly back to the
college that earned them.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
12
Questions
• Will this workforce funding will be available for each of the
five years of Prop 39 – either through this RFA or through new
RFAs? Maybe, we must show success and ask for more $$$
• Does a student who has an apprenticeship position also have
to be enrolled in EDD’s CalJobs system? Yes, in order to be
counted (John can help with this discussion)
• What specific TOP Codes are eligible?: We’re working on that
and will provide more information soon.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
13
• Can Program Improvement Funding be pooled by colleges?
Can they have completers from 4 programs and decide to pool
and improve just one of the programs? Why? Let’s discuss
this off line and then will provide a full answer to all.
• How do we get other non-listed programs / occupations
considered? E.G Smart-Grid Information Technology, Building
Automation Software etc. List them in the application with a
good rationale and we will review.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
14
• Will all regional colleges with programs are allowed to apply
for program improvement funding regardless of their
commitment to participate in the proposal? As long as they
follow the CalJobs etc. requirements? They should be in the
application or added soon after the awarding, cannot show up
in October to receive funding without working with the rest of
the Regional Group.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
15
Questions
• Regarding 3rd party credentials? Some industry recognized 3rd
party credentials are only 10 hours (OHSA 10) so do those
count? Do they have to be from a third party to recognized or
can they be school provided certificates. Some programs have
created certs based on industry advisory committees
therefore they are industry recognized but not third
party. These are not “portable” to other areas of the state. A
cert must be able to be recognized by employers outside of
the local advisory. Send more information if needed.
• Will non-credit certificate programs be counted? No but you
can use funds to create a credit from non-credit
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
16
RFA Clarification
If any ambiguity, conflict, discrepancy, omission, or other error in
this RFA is discovered, immediately notify the Chancellor’s Office of
the error and request a written modification or clarification of the
document. A clarifying addendum will be given to all parties who
have obtained the RFA, without divulging the source of the request.
Insofar as practical, the Chancellor’s Office will give such notice to
other interested parties, but the Chancellor’s Office shall not be
responsible for failure to do so.
Contact person for these Instructions and/or RFA Specification is:
Abigail Singleton
(916) 322-4285
[email protected]
17
Application Format & Instructions
●
Follow the format and sequence
instructions (in order to receive the
highest possible score).
● To avoid being disqualified application
format instructions must be followed, all
questions answered, and all data
supplied.
● The RFA Specification and Appendix B
forms & Appendix C Templates will be
used as tools.
● Grant applications are scored based on
a maximum of 100 points as indicated
on the table to the right.
● A minimum averaged score of 75 must
be obtained within the reading process
in order to be considered for funding.
● The Chancellor’s Office may require the
applicant to make adjustments in the
budget, annual workplan, or other
aspects of the application prior to
funding the grant.
Need
10
Response to Need
15
Annual Workplan
25
Application Budget/Budget
Detail
Project Management
10
Dissemination
5
Feasibility of the Project
15
Total Points
100
20
18
Application Format & Instructions (Continued)
All narrative sections of the application must have 1” margins, single
or double spaced, and 12pt Arial font. All narratives have a page limit.
●
Face Sheet
●
Cover Letter
●
Contact Page
●
Application Abstract (1 page)
●
Table of Contents
●
Need (5 pages,10 points)
●
Response To Need (7 pages,15 points)
19
Application Format & Instructions (Continued)
● Annual Workplan (25 points)
► Objectives
► Procedures Activities
► Timelines
► Responsible Persons
► Performance Outcomes
► Metric Number(s)
20
Application Format & Instructions (Continued)
● Application Budget/Budget Detail (10 points)
► Budget Detail Sheets
► Budget Summary
► Indirect Administrative Costs
► Travel
► Equipment Purchases
► Regional Consortia Meetings
► Project Director Funding
21
Application Format & Instructions (Continued)
● Project Management Plan (5 pages, 20 points)
● Dissemination (1 page, 5 points)
● Overall Feasibility of the Project (15 points)
22
Calendar of Key & Reporting Dates
23
Appendix A
Legal Terms and Conditions
1. Cost and Payments
In consideration of satisfactory performance of the services described in the
Grantee's application… Payment
shall be made as follows:
-
An advance payment of 40% of the total amount of first year budgeting of this
Grant Agreement will be paid as soon as feasible after the Grant Agreement is
fully executed.
-
Grantee may submit request for progress payments at the time that year-to
date quarterly and expenditures reports are submitted pursuant to section 4 of
this Article. Payment will be made after review and approval of the quarterly
reports by the Chancellor's Office. Progress payment(s) can only be made up
to 90% of the total grant amount as the last 10% is withheld pending
satisfactory performance and submittal of final performance and expenditure
reports.
-
A final payment will be calculated based on the Final Performance and
Expenditure Reports due by May 31, 2015. If the total expenditure of funds by
that date is less than the advance payment, the Chancellor's Office may invoice
the Grantee for the excess amount. If the final report is late and/or cannot be
approved by May 31, 2015 the allocation recipient can lose up to 10% of their
funding.
24
Appendix B
Application Forms
Excel Workbook
● Do First
● Contact Page
● Application Budget Summary
● Application Budget Detail Sheet
● Application Budget Detail Sheet (Format Example)
● Annual Workplan 1-5
25
Appendix C
Application Templates
● Application Checklist for Prop 39 Clean Energy
Workforce Program Grant
● CEO Cover Letter (Template)
● Intent-to-Participate Form Letter (Template)
● Out-of-State Travel Form
26
Appendix D
Guidelines, Definitions and Allowable Expenditures
● Determining Allowable Costs
● Permissive Activities
● Allowability of General Costs
27
Appendix E
Common Metrics and Accountability Measures
●
●
●
Background
ARCDC 2.0 Framework
Measures
28
Contact Information
Thanks for your participation
For Questions or Clarification Contact
John Dunn
[email protected] or
[email protected]
29