Transcript Alfa-Auto 4

Alfa-Auto 4
Alfa-Auto Department
Tel.: +7 (495) 231-20-02, 223-04-04
www.rarus.ru
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Alfa-Auto 4
Alfa-Auto 4
The software suite “Alfa-Auto” was developed on top of the
“1C:Enterprise” platform and it offers comprehensive support
of all business processes in motor shops, service centers and
companies that specialize in spare parts trade.
Manager has access to information concerning different
departments of the company. Our software suite offers
information needed for decision making. Thanks to the reliable
architecture of the “1C:Enterprise” platform document
movement and specifications can be developed to fit any
customers needs.
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Alfa-Auto 4
History of Alfa-Auto
The history of “Alfa-Auto” begins since 1997;
May, 2000 – Alfa-Auto 2 based on platform «1С:Enterprise
7.7», is sold more than 250 copies;
June, 2002 – Alfa-Auto 3 based on platform «1С:Enterprise
7.7», is sold more than 3500 copies;
May, 2005 – Alfa-Auto 4 based on platform «1С:Enterprise
8», is sold more than 3000 copies (more than 25000
licenses).
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Alfa-Auto 4
Description of Typical Alfa-Auto 4 Customer
Alfa-Auto customers are car business
enterprises with various number or
users.
More than 70
From 40 to 70
33
80
180
From 20 to 40
Less than 20 users
2190
Data is actual on 7/1/2009
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Alfa-Auto 4
Alfa-Auto 4 Product Line
The software suite Alfa-Auto 4 for auto business consists
of following products:
Car Shop + WorkShop + Spare Parts
Alfa-Auto 4
WorkShop + Spare Parts
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Alfa-Auto 4
Alfa-Auto 4 Functional Modules
Repair accounting
Warehouse
accounting
Gain of the performer
Account of extra profits
and losses
Data exchange
General system
classificatory
Classificatory:
Spare parts
Autowork
Automobile
Mutual settlement
Cash flow
Support of trade
equipment
Budgeting
Administration
Reports
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Alfa-Auto 4
Spare Parts Accounting Module
The most important features are:
Large number of spare parts nomenclatures;
Identification of spare parts by its catalogue number (article);
Information concerning interchangeable parts is very
important;
Information about the applicability of spare parts for various
car models;
Ability to specify additional specification for spare part;
Ability to work with tires, rims and sets of spare parts;
Support of barcodes scanning using OSG scanners and data
collection terminals.
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Alfa-Auto 4
Form of the Nomenclature Directory (Catalogue)
Product card
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Alfa-Auto 4
Large Volume Price Lists
Typical spare parts price list contains
thousands to millions of entries. Large
enterprises usually process up to 10
000 entries per year. It is not effective
to store such price lists in the
“1C:Enterprise” database because of
following reasons: it takes to much
time to update data (e.g., after you
received new prices), database size
grows seriously in time. It is
recommended to save data externally
(for instance, in MS SQL or dBASE)
when you’re using a database with
over 50 000 entries. Plus, in addition to
effective data storage you will receive
flexible data access control system.
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Alfa-Auto 4
Spare Parts Pricing
The standard Alfa-Auto installation allows to input unlimited
number of prices for each nomenclature position. This is
archived by using the Catalogue “Price Type”. Prices can be
kept in the database or calculated from a basic price type – this
is defined by the catalogue settings;
Prices can be given in any currency;
It is possible to define interest margins for all the goods, by
nomenclature groups or for each position;
It is possible to carry out pricing on the basis of a price list;
A flexible discount and interest margin system is in place;
Supplier prices are also available;
The price of goods is subject to change.
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Alfa-Auto 4
Spare Parts Trade
The following types of trade are supported:
Wholesale;
Retail;
Commission.
All necessary documentation was developed according to the
Tax Law.
Exchange of documents with other standard configurations
such as 1C:Accounting is supported.
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Alfa-Auto 4
Spare Parts Order Scheme
Process of the order of spare parts is carried out from the order of the
buyer till shipment.
The program allows to correct existing orders and to replace spare parts.
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Alfa-Auto 4
The Buyer’s Order Form
It is possible to checkout buyer’s order as well as internal company
orders (internal orders are the orders between departments of the
company from one warehouse to another).
Flexible mechanism of processing buyer’s orders for the supplier:
Manual selection;
Based on received orders;
By analyzing the minimal balance
of goods at the warehouse;
Calculating orders based on
sales within a given period.
Report “Carried out orders”.
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Alfa-Auto 4
Supplier’s Orders based on Buyer’s Orders
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Alfa-Auto 4
Goods Reservations
There are a number of variants to perform goods reservation:
Manual reservations;
Automated distribution of goods based on unclosed Buyer’s
orders;
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Alfa-Auto 4
Warehouse Accounting Module
Alfa-Auto 4 allows to perform following automated
operations of warehouse accounting:
Goods movement;
Inventory;
Goods write-off;
Revaluation;
Sorting.
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Alfa-Auto 4
An Example of the Report
Reports:
Remaining part of goods in warehouses;
Movements of the goods;
The minimum remainder of the goods;
Orders of buyers;
Condition of orders of buyers;
Condition of orders of suppliers.
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Alfa-Auto 4
Services of the Auto-Service Module
Preserves the history of post-sales servicing of automobiles;
Accounts for the current, guaranteed and insured repairs;
Integration with the module of the order of spare parts for the
order of the spare parts necessary for repair;
Calculation of the performers salary.
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Alfa-Auto 4
The Auto-Service Module
General scheme of repair support
The workflow of Auto-service module can
be described in following steps:
Request for repair;
Job ticket;
Movement into production;
Movement from production;
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Alfa-Auto 4
Request for Repair
The Document “Request for repair” is not compulsory and it can be
used for preliminary entries for repair and the calculation of the value of
repair.
Preliminary entries for repair are needed to plan resources of the Autoservices and hence for increasing the quality of client service. In the
standard configuration this task is performed by “Work day schedule”
report and “Request for repair” document.
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Alfa-Auto 4
Job Ticket Document
Data from the “Request for Repair” report can be transferred to
the “Job Ticket” document.
Information of carrying out repair: spare parts, works, and
performers are recorded using the “Job Ticket” document. This
document includes other documents concerned with repair,
such as client orders on absent parts, movement into
production, payment document, bills, invoices. The number of
these documents can be very big.
“Document Subordination Tree”.
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Alfa-Auto 4
Document Subordination Tree for Job Ticket
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Alfa-Auto 4
Job Ticket Document Form
Payer of Job ticket
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Alfa-Auto 4
Automobile Card
There is a report which shows the history of automobiles.
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Alfa-Auto 4
Job Ticket History Report
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Alfa-Auto 4
Spare Parts Accounting During Repair
Choosing of details in the job ticket can be done at any stage
until the document is closed.
Alfa-Auto 4 allows to choose details from a warehouse, change
client details in the job ticket and to order missing spare parts
from supplier.
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Alfa-Auto 4
Accounting for Work During Repair
A list of currently performing activities is displayed in a separate
table on one of the tabs of the document.
Work can be done by a number of performers. The distribution
of time between them depends on the percentage work done.
Work can be loaded from catalogues such as Silver Dat II,
Audatex, AutoData.
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Alfa-Auto 4
Service Campaigns
During car registration for repair Alfa-Auto performs checking
for factory service campaigns if any.
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Alfa-Auto 4
The Certificate of Disagreements
The certificate of disagreements allows to correct earnings for closed
job tickets (e.g., insurance repairs or guarantee ones).
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Alfa-Auto 4
Auto-Work
Auto-work card
The amount of time of work to do
depends on the class of an
automobile.
Catalogue «Nominal-hours»
The catalogue «Nominal-hours»
contains information about the value
of one hours work done to repair the a
car.
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Alfa-Auto 4
An Example of the Report
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Alfa-Auto 4
Automobile Card
Properties of the car:
Model;
Complete set;
VIN;
# bodies;
# the chassis;
# the engine;
Colour;
The state number;
Run;
Owner;
Options and the established equipment.
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Alfa-Auto 4
The Scheme of the Order of Cars
The order allows to work not only with the cars which are available in a
warehouse, but also with ones that are in manufacture or in a way.
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Alfa-Auto 4
Auto-Shop Reports
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Alfa-Auto 4
CRM-Light
A mechanism for filling in client contact information.
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Alfa-Auto 4
CRM-Light : Additional Options
There are options to register different events (Calls, Meetings,
Car Test drive etc.);
There is a user notification option pertaining to different event;
There is an automated working station to work with contact
information.
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Alfa-Auto 4
Mutual Settlements
Accounting in three currencies makes available information of
the state of the accounts in roubles, in contract currencies, and
currencies for management accounting.
Currency rates for mutual settlements and management
currencies can be regulated in documents.
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Alfa-Auto 4
Financial Reports
Financial Reports:
Profit and Losses;
Assets and Liabilities;
Debtors and Creditors;
Trial Balance;
Cash Flow.
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Alfa-Auto 4
An Example of Debtors and Creditors Report
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Alfa-Auto 4
Analytical Reports
Sales reports:
Sales analysis;
Sales rating;
ABC analysis;
XYZ analysis;
ABC-XYZ analysis;
Price movement;
Price list;
Contactor’s Price list;
Loss of profit.
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Alfa-Auto 4
Integration with Other Information Systems
Any document and report created in the system can be saved in
the following formats: *.xls, *.mxl, *.pdf, *.html, and shared
via E-mail.
The exchange of data between different information bases can
be done using several methods:
Using the integration system directly - OLE, COM
Using intermediate files *.txt, *.dbf, *.xml
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Alfa-Auto 4
Contact Information
Address: 15, building 5, Chayanova Street, Moscow
Tel.: +7 (495) 231-20-02
+7 (495) 223-04-04
E-mail: [email protected]
Web: www.rarus.ru
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