Transcript Brush-up for Editors

ALWD Brush-up for Editors
Copyright 2006. Darby Dickerson. Permission given to use for educational purposes.
Preliminaries
• Be sure to include a complete biography
for each author in the galley sent to The
Three.
• Be sure to attach the editor’s checklist,
which includes the names of each
associate who participated in the cite and
source.
• Be sure to include a cover memo that
identifies problem areas or questions you
still have.
Style Points
• Capitalize “Author” and “Authors” when
•
referring to the person(s) who wrote the piece
we are publishing.
Capitalize “Article” when referring to the piece
we are publishing.
 Convert words such as “piece,” “paper,” and
“work” to “Article” when referring to the piece we
are publishing.
• We capitalize Web, Web site (two words), and
Internet.
More Style Points
• Passive voice
 The opinion was issued by the clerk.
• Nominalizations
 The court made a decision about the sentence.
• Typically change “as to” to “about.”
• Typically change “prior to” to “before.”
• Remember to use a title and full name when a
person is mentioned for the first time.
New ALWD Rules
• The third edition of the ALWD Manual
contains new, specific rules on
 Capitalization of prepositions and titles in
French, German, and Spanish.
 Guidance on citing to both a page number
and a footnote or endnote number.
 Expanded coverage of basic international,
foreign, and intergovernmental sources.
 Many clarifications and explanations.
Rule 1 – Typeface
• Please be sure to review the galley
carefully before sending it to The Three.
• Pay particular attention to missing italics.
 Signals
 Id.
 Supra/infra
Rule 2.3 – Case Names
• Spell out all words in a case name that
appear in a textual sentence, except the
eight words listed in Rule 2.3:
 In National Construction Co. v. Jones-Martin,
Inc., . . . .
• Rule 2.3 now permits the abbreviation of
U.S. in case citations that appear in the
text of the sentence.
Rule 5 – Pinpoints
• Include pinpoint page numbers and
sections whenever possible.
• If the C&Sers do not add them, you either
need to return the work to them or add
them yourself -- or assign as office hours
work.
Rule 6 – Sections & Paragraphs
• Provides guidance when citing both a
page number and a section and/or
paragraph number.
Rule 7 – Notes
• Provides guidance on how to cite to both
the page number and footnote or endnote
numbers.
• Contains a new rule regarding how to cite
to footnotes/endnotes when using Id.
 Harold J. Berman, The Historical Foundations
of Law, 54 Emory L.J. 13, 16 nn. 2–5 (2005.)
 Id. at 16 n. 4.
Rule 8 – Supplements
• Provides guidance on how to cite to
material that appears in multiple
supplements.
• For example:
 Citing multiple supplements, different years:
17 U.S.C. § 512 (Supps. IV 1999 & V 2000).
 Citing multiple supplements, same year:
17 U.S.C. § 512(d)(1)–(3) (Supps. IV & V
1994).
Rule 11 – Short Citations
• Clarification of the use of the term “at” in
short citations.
• Use “at” before the pinpoint page, section,
paragraph, or other division.




Id. at 564.
Id. at § 1.55.
Id. at ¶ 8.
Id. at tbl. 2.5.
Rule 12 – Cases
• Provides guidance for citing bankruptcy cases.
• New subsections added to Rule 12.2:
 Rule 12.2(r): how to cite to a case or group of cases
that has become well known by a popular name.
 Rule 12.2(s): how to cite cases with multiple decisions
• Rule 12.4 has been rewritten to provide further
clarification.
Rules 14 – Statutes
• In order to reflect common practice by
practicing attorneys, if the citation of a
statute includes the statute title, the title
should appear in ordinary type.
• Sidebar 14.2 now indicates that the
abbreviation U.S.C. may be used when
referring to a statute in a textual sentence
Rule 19 – Federal Regulations
and Patents
• Rule 19.1(d) provides guidance on how to
cite to C.F.R. sections that appear in
electronic databases.
• New rule – 19.13 – shows how to cite to
patents.
Rule 21 – International Sources
• Expanded rule that includes fundamental
information about citing to basic
international, foreign, and
intergovernmental sources.
Rule 22 – Books and Treatises
• Subsections added to the rule to show the
following:
 Rule 22.1(i)(4): how to cite to more than one
publisher.
 Rule 22.1(n): how to cite to the Koran and the
Talmud.
 Rule 22.1(o): how to cite to books in a foreign
language.
Rule 23 – Periodicals
• Provides further guidance about the placement of the
comma when the article title ends with quotation marks.
 After the complete title, typically insert a comma and one space,
and the comma is not italicized.
 For example:
• Neil Gotanda, A Critique of “Our Constitution Is Color-Blind” , 44
Stan. L. Rev. 1 (1991).
• New sections have been added to show the following:
 Rule 23.1(j): how to cite to a letter to the editor.
 Rule 23.1(k): how to cite to a cartoon or comic strip.
 Rule 23.1(l): how to cite to an advertisement.
Rule 37 – Working Papers
• Rule 37.3 has been added to show how to
cite working papers, including material that
appears on SSRN.
Rule 40 – Blogs
• Rule 40.3 has been added to show how to
cite to weblogs.
Rule 44 – Explanatory
Parentheticals
• Clarification added to Rules 44.4 and 46.1
to explain that explanatory parentheticals
should be used to assist the reader, not to
be included any time that a signal is used.
Rule 46 – Order of Authorities
• Foreign, international, and
intergovernmental organization sources
have been added to the specific order of
authorities in Rule 45.4.
• Rule 45.4(c)(9) clarifies where electronic
sources should be inserted.
Rule 48 – Footnotes with Block
Quotations
• Rule 48.3 has been added to explain how
to add a note reference number within a
block quote, by enclosing the
superscripted number in brackets.
Appendices
• All appendices are included in the third
edition, instead of some of the appendices
being located in the book and others on
the Web site.
• Added country and regional abbreviations
to Appendix 3.