Transcript Slide 1

Spring 2011
FCAT/FCAT 2.0
TRAINING MATERIALS
Evaluation services staff
•
•
•
•
Raymond Bell
Tammy Cantrell
Karlene Collier
June Johnson
• Telephone Numbers:
469-5386 or 469-5385 or 469-5387
Training Materials
SPRING 2011
Slide 2
Training Materials Link
These training materials are available
on the EVALUATION SERVICES
Website:
http://eval.escambia.k12.fl.us
Training Materials
SPRING 2011
Slide 3
Levels of responsibility
• District Test Coordinator
 Raymond Bell, Evaluation Services
469-5386
•
•
•
•
School Test Coordinator
Test Administrator
Test Proctors
Test Volunteers (2nd Set of Eyes)
Training Materials
SPRING 2011
Slide 4
Training overview-targeted groups
SESSION 1
SESSION 2
SESSION 3
SESSION 4
Training Materials
SPRING 2011
PROCTORS, VOLUNTEERS, TEST
ADMINISTRATORS & SCHOOL TEST
COORDINATORS
TEST ADMINISTRATORS & SCHOOL
TEST COORDINATORS
LARGE PRINT & BRAILLE – TEST
ADMINISTRATORS & SCHOOL TEST
COORDINATORS
SCHOOL TEST COORDINATORS
Slide 5
Session 1
Training Materials
SPRING 2011
Slide 6
Test security
•
•
•
•
Breaches of security are criminal offenses
Florida Test Security Statute 1008.24
Appendix B contains the Test Security Statute and Rule
Review Security Statute & Rule:
 Writing Manual - Pages: 73- 76
 RMS Manual – Pages: 283-286
 CBT Administration Manual for Grade 10 Mathematics and
Mathematics Retakes – Pages: 123-126
• Review List of Prohibited Activities
 Writing Manual – Page: 74
 RMS Manual – Page: 284
 CBT Administration Manual for Grade 10 Mathematics and
Mathematics Retakes – Page: 124
• Report Security Breaches to District Coordinator
Training Materials
SPRING 2011
Slide 7
Prohibited activities
• Give examinees access to test questions prior to testing
• Copy, reproduce, or use in any manner inconsistent with test
security rules all or any portion of any secure test booklet
• Coach examinees during testing or alter or interfere with examinees’
responses in any way
• Make answer keys available to examinees
• Fail to follow security rules for distribution and return of secure test
materials as directed, or fail to account for all secure test materials
before, during, and after testing
• Fail to follow test administration directions specified in the test
administration manuals or participate in, direct, aid , counsel, assist
in, or encourage any of the acts prohibited in this section
Training Materials
SPRING 2011
Slide 8
Reporting security breaches
• Proctor/Volunteer reports to Test Administrator
• Test Administrator reports to School Coordinator
• School Coordinator reports to Site Administrator
and District Assessment Coordinator
REPORTING SHOULD BE DONE
IMMEDIATELY
Training Materials
SPRING 2011
Slide 9
FCAT Writing & Escambia Writes
Daily Test Administration Schedule
Day 1 – Tuesday, March 1
Grades 4, 8, 10
FCAT Writing Test
45 minutes
Grades 6, 7, 9
Escambia Writes
45 minutes
Day 2 – Wednesday, March 2
Grades 4, 8, 10
FCAT Writing Make-Up Test
45 minutes
Grades 6, 7, 9
Escambia Writes Make-up Test
45 minutes
Day 3 – Thursday, March 4
Grades 4, 8, 10
FCAT Writing Make-Up Test
45 minutes
Grades 6, 7, 9
Escambia Writes Make-up Test
45 minutes
Slide 10
Reading, Mathematics, & Science
Daily Test Administration Schedule
Day 1 – Monday, April 11
Grades 3, 4
Reading – Session 1
70 minutes
Grade 5
Mathematics – Session 1
70 minutes
Grades 6, 7, 8, 9, 10
Reading – Session 1
70 minutes
Grade 3, 4
Reading – Session 2
70 minutes
Grade 5
Mathematics – Session 2
70 minutes
Grades 6, 7, 8, 9, 10
Reading – Session 2
70 minutes
All Grades
Make-up Testing
Day 2 – Tuesday, April 12
Day 3 – Wednesday, April 13
Grade 3, 4
Mathematics – Session 3
70 minutes
Grade 5
Reading – Session 3
70 minutes
Grades 6, 7, 8
Mathematics – Session 3
70 minutes
Grades 6, 7, 8
Mathematics – Session 4
70 minutes
Grade 10
Mathematics – (computer)
160 minutes
All Grades
Make-up Testing
Slide 11
Reading, Mathematics, & Science
Daily Test Administration Schedule
Day 4 – Thursday, April 14
Grades 3, 4
Mathematics – Session 4
70 minutes
Grade 5
Reading – Session 4
70 minutes
Grade 10
Mathematics – (computer)
160 minutes
All Grades
Make-up Testing
Day 5 – Friday, April 15
Grade 10
Mathematics – (computer)
All Grades
Make-up Testing
160 minutes
Day 6– Monday, April 18
All Grades
Make-up Testing
Day 7 – Tuesday, April 19
Grade 5
Science– Session 5
55 minutes
Grade 8
Science– Session 5
55 minutes
Grade 8
Science– Session 6
55 minutes
Grade 11
Science– Session 1
65 minutes
Grade 11
Science– Session 2
65 minutes
All Grades
Make-up Testing
Slide 12
Reading, Mathematics, & Science
Daily Test Administration Schedule
Day 8– Wednesday, April 20
Grade 5
Science – Session 6
All Grades
Make-up Testing
55 minutes
Day 9– Thursday, April 21
All Grades
Make-up Testing
There should be no deviation from the established FCAT/FCAT 2.0 administration
schedule unless districts requested and received written approval from the FDOE
prior to implementation.
MAKE-UP TESTING
Make-up testing may begin on Day 2 and continue through Day 9, as needed.
SECURE MATERIALS SHOULD NEVER REMAIN IN A CLASSROOM
OVERNIGHT
Slide 13
Reading, Mathematics, & Science
Daily Test Administration Schedule (continued)
Grade 10 Mathematics
 Computer-based
 Paper-based versions will ONLY be provided to students
with allowable paper-based accommodations and must be
special ordered
 One 160-minute session
 Scheduled 10 minute break after 80 minutes
 Individual breaks, as needed
 Mathematics sessions may begin on Day 3
Grade 10 students MAY NOT be tested with Retake students
(e.g., these students may not be tested at the same time in the
same computer lab).
Training Materials
SPRING 2011
Slide 14
Reading, Mathematics, & Science
Daily Test Administration Schedule (continued)
FCAT Retakes
 Escambia’s one-week testing window
 March 30 – April 6, 2011
 Reading Retake – Untimed-Begin March 30
 Paper-based
 Mathematics Retake – Untimed-Begin March 31
 Computer-based
– Paper-based versions will ONLY be provided to students with
allowable paper-based accommodations
 Sessions may be scheduled during the entire one-week
testing window selected by district
Training Materials
SPRING 2011
Slide 15
proctors
• Proctors are school district employees
• Non-school personnel are permitted to serve as
volunteers (2nd set of eyes)
• Both proctors and volunteers MUST be trained,
made aware of security rules, and sign the FCAT
Administration and Security Agreement – Signed
document will be kept on file at the school
• Writing Manual – Page: 79
• RMS Manual – Page: 289
• CBT Manual – Page: 135
Training Materials
SPRING 2011
Slide 16
Proctors’ role
•
•
•
•
Remain alert
Circulate quietly about the room
Be a careful observer
Primary role is to assist the Test Administrator
and report any suspected problems in the room
immediately
• CANNOT do anything that would compromise
the integrity of the testing process
Training Materials
SPRING 2011
Slide 17
Difference between
proctor and volunteer
Proctor
Volunteer (2nd Set of Eyes)
School District employee
Non School District employee
May collect & distribute test materials
CANNOT collect or distribute test materials
May hand grid student answer folders
CANNOT grid student folders
May check identification of students
entering the testing room
CANNOT check identification of students
entering the room
May answer questions about test directions
May answer questions about test directions
May serve as a monitor during testing and
breaks
May serve as a monitor during testing and
breaks
CANNOT volunteer in testing rooms with
CANNOT volunteer in testing rooms with
family members
family members
Training Materials
SPRING 2011
Slide 18
Proctor/volunteer cont.
If proctor is assisting with accommodations for 504/ESE students then specific
information about the accommodation(s) should be provided
Materials to be provided to Proctors and Volunteers:
 Daily Test Schedule
 Prohibited actions during testing
Personnel Needed Based on Student Participation:
1-30 Students
Test Administrator
31-60 Students
Test Administrator and 1 Proctors
61-90 Students
Test Administrator and 2 Proctors
Best practice is to assign a minimum of 2 people to all test groups
Training Materials
SPRING 2011
Slide 19
Session 2
TEST
ADMINISTRATORS
SCHOOL TEST
COORDINATORS
Training Materials
SPRING 2011
Slide 20
What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Students will participate in the following assessments:
 FCAT 2.0 Reading
 Grades 3 – 10 students
 FCAT 2.0 Mathematics
 Grades 3 – 8 students
 No comprehensive Mathematics assessment for Grade 9 students
 FCAT Mathematics
 Grade 10 students
 FCAT Writing
 Grades 4, 8, 10 students
 FCAT Science
 Grades 5, 8, 11 students
 FCAT Reading Retake and/or Mathematics Retake
 Retained Grade 10 and Grades 11-AD students
• Short- and extended- response items have been removed from all
assessments.
Training Materials
SPRING 2011
Slide 21
What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Student Grid Sheets and
PreID labels
 Ethnicity Category
 Indicates whether a student is
Hispanic or Latino
 Grid Y for Yes OR N for No
 Y or N is printed on student
labels next to Hisp/Latino
 Race Category
 Grid Y for Yes OR N for No
next to each category
 Y may be gridded for more
than one Race category
 Race code(s) are printed on
student labels next to Race
Training Materials
SPRING 2011
Slide 22
What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• First school box in each school’s shipment is a white box
with a red stripe for easy identification.
• Schools will no longer be selected as Calibration
schools.
 No BLUE labels will be produced or distributed
 Peach, Red, and White labels will be used for all TO BE
SCORED materials, as applicable
• Schools can access the Administration Record/Security
Checklist with pre-populated security numbers of secure
documents in PearsonAccess.
Training Materials
SPRING 2011
Slide 23
What’s New for the 2011FCAT
Writing
• Writing prompt has been removed from the Writing Folder
• NO barcode numbers on the Writing Folder or Prompt Sheet
 Used prompt sheets are still considered secure materials and must be
collected after testing
 Maintain a record of required administration information
 New Administration Record/Security Checklist
 No field for security numbers
 Fields added for verifying that students have returned each type
of secure document (Writing folders, prompt sheets, and planning
sheets)
• Packages of Writing Prompt Sheets may be opened on the day of
testing or on the evening before testing, but NO EARLIER
Training Materials
SPRING 2011
Slide 24
What’s New for the 2011 FCAT
Writing
• Writing PreID labels and rosters will arrive in
districts two weeks prior to test administration and
will not be included in the test materials shipment.
• Large print Writing Folder is now 4 pages instead
of 8 pages.
• Test Group Code box has been added to the
inside front cover of the Writing Folder.
Training Materials
SPRING 2011
Slide 25
What’s New for the 2011 FCAT/FCAT 2.0
Reading, Mathematics, & Science
• New braille ruler for Grades 3 and 4 students. Rulers will
be included in the braille test materials kits.
• Session 4 of Grades 3 and 4 Mathematics contains items
that require a ruler.
 Rulers should not be distributed for Session 3
 Rulers will be provided on perforated sheets with other test
materials
Do not cut the edges of the ruler!
Training Materials
SPRING 2011
Slide 26
What’s New for the 2011 FCAT/FCAT 2.0
Reading, Mathematics, & Science
• Mathematics Reference Sheets for Grades 5-AD students
and Science Reference Sheets for Grades 8 and 11
students will be packaged as stand-alone pages and
shipped with test materials.
• Mathematics Reference Sheets available on the
FDOE website:
 FCAT, Grade 10/Retake
http://fcat.fldoe.org/pdf/1011g10rfcatmrs.pdf
 FCAT 2.0, Grades 6-8
http://fcat.fldoe.org/fcat2/pdf/mg68rs.pdf
 FCAT 2.0, Grade 5
http://fcat.fldoe.org/fcat2/pdf/mg5rsr.pdf
Training Materials
SPRING 2011
Slide 27
What’s New for the 2011 FCAT/FCAT 2.0
Reading, Mathematics, & Science
• Sample Test Materials (STMs)
 Regular print STMs are provided in online format ONLY
 http://fcat.fldoe.org/fcatsmpl.asp
 Special document STMs are provided as paper copies
 Sent to districts/schools in November 2010
• STMs can be used at any time, up to the day before the
test, so that students become familiar with the format of the
test(s).
• Task Completion Checklists for both Test Administrators
and School Testing Coordinators can be found in Appendix
C of all Administration Manuals.
Training Materials
SPRING 2011
Slide 28
What’s New for the 2011 FCAT/FCAT 2.0
Reading, Mathematics, & Science
• Computer Based Tests





All Grade 10 Mathematics
All FCAT Mathematics Retakes
End of Course Algebra
End of Course Geometry Field Test (selected schools only)
End of Course Biology Field Test (selected schools only)
• Secondary schools will receive a separate Computer
Based Test Administration Manual. This one manual will
cover all computer based testing.
 NOTE: affected schools will receive replacements for pages 27 &
40 of this manual.
Training Materials
SPRING 2011
Slide 29
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
•
FDOE encourages schools and districts to consider recycling
manuals and other non-secure ancillary materials after scores
have been reported.
•
Districts/schools are required to adhere to the daily testing
schedule, unless a request for a change was made by the district
and approved by the FDOE.
•
Test administrators are required to use ALL of the allotted time in
each test session and should not end a session early.
•
A student with the accommodation of extra time must complete
one session before continuing to the next session.
•
If a student starts a test and leaves school without finishing (for
an appointment, illness, etc.), he/she will NOT be allowed to
complete the test - NO EXCEPTIONS
 If you have concerns consider testing the student on a
make-up day
Training Materials
SPRING 2011
Slide 30
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Students may not have any electronic or recording devices at
their desks, in their pockets, or anywhere they can reach them
during testing, even if the devices are turned off or the students
do not use them.
 If a student is found to be in possession of ANY electronic
device(s) during testing, his or her test must be invalidated in
order to successfully enforce this policy.
• Inappropriate actions by school or district personnel before,
during, or after test administration may result in consequences
such as test invalidations and/or loss of teaching certification.
 Carefully read the Test Security Policies and Procedures to
ensure that you are following the correct procedures.
 District assessment coordinators must require that school
administrators, school assessment coordinators, test
administrators, and proctors sign an FCAT/FCAT 2.0
Administration and Security Agreement.
 Test administrators must NOT administer the FCAT/FCAT 2.0
to their family members.
Training Materials
SPRING 2011
Slide 31
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
Large Print, Braille, and One-Item-Per-Page (OIPP)
 Students using large print materials must record their responses in
the large print Writing folder or the appropriate large print test and
answer book.
 Test administrators should record verbal or signed responses in the
large print documents provided for that student.
 Students using braille materials must record their responses on
braille paper.
 Test administrators should record verbal or signed responses into the
regular print Writing folders, answer books, answer folders, or test and
answer books provided for that student.
 Students using one-item-per-page for RMS materials must record
their responses in the one-item-per-page test and answer book.
 Test administrator should record verbal or signed responses into the
regular print answer book, answer folder, or test and answer book
provided for that student.
 No one-item-per-page materials for Writing.
Training Materials
SPRING 2011
Slide 32
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
• Forms and materials located at
www.PearsonAccess.com/fl under the Support tab
 Comment Forms








Student (CBT only)
Test Administrator
School Coordinator
District Coordinator
Ensure that comment forms are reviewed before testing and complete
them after testing.
Administration Record/Security Checklist
Missing Materials Form
Test Irregularities and Security Breaches Form
Braille Scripts
Training Materials
SPRING 2011
Slide 33
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
Florida Alternate Assessment
• Testing window closes on TUESDAY, March 1, 2011
• Return ALL Alternate Assessment Materials, properly packaged to
EVALUATION SERVICES NO LATER THAN WEDNESDAY, March 2nd
BEFORE 2:00 PM
Contact:
Training Materials
John Bouchard at 469-5593 for questions regarding the
Florida Alternate Assessment
SPRING 2011
Slide 34
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
•
Schools must maintain an FCAT Security Log for each testing room
•
Home School Students, Virtual School and Private School McKay
Scholarship Students in order to participate in an activity on a public school
campus:

MUST have a valid photo ID

MUST have proof of current immunizations or exemption, if not posted
to TERMS
Refer parents to the School Choice office @ 469-5582 if they have
questions
Training Materials
SPRING 2011
Slide 35
Students to be Tested
• In general, all Florida public school students enrolled in tested
grade levels (Grades 3-11) participate in the FCAT/FCAT 2.0 per
Section 1008.22(3)(c)8, Florida Statute. Students must take the
test appropriate for the grade level in which they are enrolled.
• Grade 10 students
 First time Grade 10 students (students who entered Grade 9
in Fall 2009) participate in the Grade 10 FCAT 2.0 Reading
and Grade 10/Retake FCAT Mathematics.
 Retained Grade 10 students do not participate in the FCAT 2.0
Reading
 Students enrolled in Grade 10 participate in the FCAT/FCAT
2.0 regardless of any ACT or SAT concordant scores on file.
Training Materials
SPRING 2011
Slide 36
Students to be Tested
(continued)
• RETAKE students
 Retained Grade 10 and Grades 11-AD students participate in FCAT
Retake Reading and/or Mathematics if they have not previously taken or
passed one or both parts of the FCAT OR achieved an ACT or SAT
concordant score(s) to meet their graduation requirement
 Adult high school students who have not yet passed both parts of the
FCAT required for graduation with a standard diploma
 Certificate of Completion students
 Students in the second or third year of the Three-Year Graduation
Program
Students that MAY NOT participate in Retake administrations





Students who have received a GED diploma
Students enrolled in grade levels below Grade 10
Home Education Program students (TERMS N998, FCAT 9998)
FTC Scholarship Program students
McKay Scholarship Program Private School students (3518)
Training Materials
SPRING 2011
Slide 37
Students to be Tested
(continued)
•
Home Education Program students

•
McKay Scholarship Program students in:

PRIVATE schools MAY participate in the FCAT/FCAT 2.0 appropriate for their grade level.
Testing will be in their school of residence
PRIVATE school MAY NOT take the Retake test or the Florida Alternate Assessment

In PUBLIC schools MUST participate in the FCAT/FCAT 2.0

•
Florida Tax Credit (FTC) Scholarship Program students

•
INDIVIDUAL students MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level
District Virtual Instruction Program students (School Number 7001)

•
MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level . If the student takes
the FCAT then the results MUST be used as the student’s measure of annual progress
MUST participate in the FCAT/FCAT 2.0
K-8 Virtual School Program students
(formerly Connections Academy and Florida Virtual Academy)

Grades 3–8 MUST participate in the FCAT/FCAT 2.0
Training Materials
SPRING 2011
Slide 38
Students to be Tested
(continued)
• English Language Learners (ELLs)
 ALL ELLs are expected to participate in FCAT/FCAT 2.0 Reading and
Writing; however, if an ELL has been receiving services for one year or
less AND the ELL committee determines that it is appropriate, the
student may be exempt but must participate in an alternate
assessment. (CELLA)
 ALL ELLs are expected to participate in the FCAT/FCAT 2.0
Mathematics and Science tests no matter how long these students
have been receiving services.
• Students with Disabilities
 All students with disabilities participate in one of the following manners:
 FCAT/FCAT 2.0 without accommodations
 FCAT/FCAT 2.0 with accommodations
 Florida Alternate Assessment
• Students Confined to Custodial or Residential Institutions
 FCAT/FCAT 2.0 administrations at custodial/residential institutions will
be authorized at the discretion of the FDOE.
Training Materials
SPRING 2011
Slide 39
Materials Allowed During Testing
Grade
Level
Writing
Planning
Sheet
FCAT/
FCAT 2.0
Calculator
Mathematics
Reference
Sheet
Science
Reference
Sheet/Periodic
Table
Ruler
CBT
Work
Folder
3
N/A
NO
NO
N/A
Session 4 ONLY
N/A
4
YES
NO
NO
N/A
Session 4 ONLY
N/A
5
N/A
NO
YES
NO
NO
N/A
6
N/A
NO
YES
N/A
NO
N/A
7
N/A
YES
YES
N/A
NO
N/A
8
YES
YES
YES
YES
NO
N/A
9
N/A
YES
N/A
N/A
NO
N/A
10
YES
YES
YES
N/A
NO
YES
11
N/A
N/A
N/A
YES
NO
N/A
RETAKE
N/A
YES
YES
N/A
NO
YES
Training Materials
SPRING 2011
Slide 40
Calculators & Reference sheets

Only calculators provided by DOE may be used
Calculators should be obtained through Evaluation Services (complete Extra Materials Order
form)
Visually Impaired students are allowed to use large key / large display calculators (provided
through Evaluation Services)




Calculators are ONLY allowed for mathematics tests in Grades 7 – adult and in Grades 8 and 11
on the Science test
Calculators may NOT be used in Grades 3 – 6 (this includes ESE students)
ALERT!! DO NOT allow rulers to be used for Mathematics. Except Grade 3 & 4 for Mathematics,
Session 4 ONLY. Use of rulers on Mathematics Session 3 may be cause for invalidation

Mathematics Reference Sheets


Are provided for Grades 5 - Adult Mathematics only
Science Reference Sheets
Are provided for Science ONLY for Grades 8 and 11
After the test – all Reference Sheets (both Math & Science) are to be collected and returned in the
District Coordinator box


Training Materials
SPRING 2011
Slide 41
Elementary School
Document Configuration
GRADE
3
DOCUMENT TITLE
ITEM TYPE
Multiple Choice
Reading Test and Answer Book

Mathematics Test and Answer Book

Gridded Response
Writing Folder
4
5
Reading Test and Answer Book

Mathematics Test and Answer Book


Mathematics Test and Answer Book


Reading Test Book
Reading Answer Folder

Science Test and Answer Book

Training Materials
SPRING 2011
Slide 42
Middle School
Document Configuration
GRADE
DOCUMENT TITLE
ITEM TYPE
Multiple Choice
Gridded Response
6
Reading & Mathematics Test Book
Reading & Mathematics Answer Book


7
Reading & Mathematics Test Book
Reading & Mathematics Answer Book


Reading & Mathematics Test Book
Reading & Mathematics Answer Book


Science Test Book
Science Answer Book


Writing Folder
8
Training Materials
SPRING 2011
Slide 43
High School
Document Configuration
ITEM TYPE
GRADE
DOCUMENT TITLE
Reading Test Book
Reading Answer Folder
9
Multiple
Choice
Gridded
Response

No Comprehensive Mathematics Test
Writing Folder
10
Reading Test Book
Reading Answer Folder
Mathematics Grade 10/Retake Test and Answer Book


Science Test Book
Science Answer Book


Reading Retake Test and Answer Book

(paper-based accommodation only)
11
Retake

Mathematics Grade 10/Retake Test and Answer Book
(paper based accommodation only)
Training Materials
SPRING 2011


Slide 44
Preidentified Student Labels
• Verify that the student is still enrolled and will be tested.
• Verify the information on the PreID Roster against the school’s student information
database.
• Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing,
Grades 3-10 Reading and Mathematics, and Grades 5, 8, and 11 Science:





Student name
Student ID number
District number
School number
Grade level
• Four elements MUST be correct on a student PreID label for RETAKE:




Student name
Student ID number
District number
School number
• The PreID Roster includes the complete Social Security Number (SSN) or Florida Student
Number for each preidentified student.



Even though the same file was used to create both the PreID rosters and the student PreID labels, only the last
four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels.
You are NOT required to grid the missing numbers of a SSN if using the pre-id label
If hand-gridding ALL 10 digits must be filled in and gridded (NO BAR CODE to READ)
Training Materials
SPRING 2011
Slide 45
Incorrect or missing PreID
Information
• Incorrect elements on a student label that has been affixed to an
UNUSED answer document
 Student grid sheet of a non-preidentified document MUST be gridded
with the correct elements
 Document with incorrect label affixed should be returned with the NOT
TO BE SCORED materials
• Incorrect elements on a USED answer document
 Student must, under the supervision of the test administrator, transfer
his/her exact responses into a replacement answer document
 Ensure the replacement has the same form code for the following:








Grade 3 Reading Test and Answer Book
Grade 3 Mathematics Test and Answer Book
Grade 4 Reading Test and Answer Book
Grade 4 Mathematics Test and Answer Book
Grade 5 Mathematics Test and Answer Book
Grade 5 Science Test and Answer Book
Grade 10/Retake Mathematics Test and Answer Book
Reading Retake Test and Answer Book
Training Materials
SPRING 2011
Slide 46
Sample Student Label
• Affix the label in the box in the lower left corner of the
student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
Training Materials
SPRING 2011
Slide 47
Student Grid Sheet
Registration Mark
Student
Information
Grade Level/
Content Assessed
(must be completed
by the student)
Form Code
Security Number Area
Student
Demographic
Information
Student
Label Area
Timing Tracks
School Use Only
DNS and UNDO bubbles
Training Materials
Registration
Mark
SPRING 2011
Slide 48
Placement of Security Numbers
Training Materials
SPRING
2011
The
Security
Number will appear in these spaces.
Slide 4949
Security Numbers
• A security number consists of a nine-digit number followed by a
check digit.
• Written documentation of the number ranges must be maintained at
all times during distribution and return of materials.
 Pre-populated Administration Record/Security checklist is provided with a
list of security numbers for all secure documents assigned to each school
 A blank copy of the checklist is provided as a perforated page in
Appendix C of the manuals.
 As directed by school coordinator, test administrator may use the prepopulated administration record/security checklist, a blank copy of the
checklist, or may make his/her own comprehensive record of security
numbers.
 Security number(s) of the document(s) assigned to and returned by each
student should be recorded and verified at the completion of each day of
testing.
 Security numbers of secure materials not already listed MUST be added to the
record with the names of the students to whom the test materials are assigned.
Training Materials
SPRING 2011
Slide 50
Administration Record/
Security Checklist
Pre-populated version of the form that can be downloaded from
PearsonAccess into Excel
Training Materials
SPRING 2011
Slide 51
Administration Record/
Security Checklist (continued)
Blank version of the form (located in Appendix C of the manual)
Training Materials
SPRING 2011
Slide 52
REQUIRED ADMINISTRATION
INFORMATION
•
Schools must maintain the following information for each testing room:
•
Administration Record - Students assigned to the room (provide Student
Name and Student ID Number)
•
Attendance Information – Present, Present but Invalidated, Absent,
Withdrawn
•
Test Group Code/Group Identifier assigned by school coordinator
•
Security Checklist - Unique Security Numbers of the Secure Documents
Assigned to Each Student
•
Security Log – tracks adults entering / leaving the testing room, monitoring
assignments of test administrator(s) and proctor(s) regarding each area of
the testing room
•
Seating charts for each day of testing are recommended
Training Materials
SPRING 2011
Slide 53
Test Invalidation
Policies and Procedures
•
Purpose of test invalidation is to identify when the validity of test results has been
compromised. The School Test Coordinator MUST:



Contact the District Assessment Coordinator
Contact the Parent/s
DNS the answer sheet/book
•
Test administrators should discuss situations involving possible invalidation with the
school assessment coordinator and the situation should be investigated immediately.
•
A test MUST be invalidated if any of the following circumstances occur:



A student has an electronic device during testing
A student is cheating during testing
A student is disruptive during testing
Situations involving possession of electronic devices, possible cheating, or disruptive behavior
should be investigated and discussed with the school assessment coordinator, site administrator
and District Coordinator before a final invalidation decision is made.
• Return ALL invalidated tests with the DNS bubble(s) gridded with all
other TO BE SCORED (red-labeled) materials.
 This will ensure that the student’s record is on the electronic file, but the student
will not receive a score.
Training Materials
SPRING 2011
Slide 54
Test Invalidation
Policies and Procedures (continued)
A test MAY be invalidated if any of the following
circumstances occur:
1. A student becomes ill and is unable to finish, OR a student is not
allowed the correct amount of time.
2. A student was given an accommodation not allowed on the
FCAT/FCAT 2.0.
3. A student was given an accommodation not on the student’s IEP,
Section 504 plan, or ELL plan.
4. A student was not provided an allowable accommodation listed on the
student’s IEP, Section 504 plan, or ELL plan.
5. An error occurs in test administration or procedures that could
compromise the validity of the test results (e.g., students had access to an
unauthorized visual aid that gave an unfair advantage).
If the validity of the test has not been compromised and the student has not left
campus, you may allow the student to return to the testing room during the
same school day for the remainder of the time left for the test
Training Materials
SPRING 2011
Slide 55
Defective Materials
Test Books
• If a defective test book is identified before
testing, give the student a replacement book.
 Return defective books with the NOT TO BE
SCORED materials.
• If a student discovers he/she has a defective
test book during testing, give the student a
replacement test book with the same form code.
 If the same form code book is not available, give the
student a book with any form code, and bubble the
replacement form code on the student grid sheet.
Training Materials
SPRING 2011
Slide 56
Defective Materials (continued)
Answer Documents
• If a defective answer document (answer folder, answer book,
and test and answer book) is identified before testing, give the
student a replacement document.
 Return defective documents with the NOT TO BE SCORED
materials.
• DNS bubble MUST be gridded if any of the following
circumstances occur:
1. Document is defective and USED
2. Student Name, Student ID Number, District Number, School
Number, OR Grade Level (except for Retake) is INCORRECT on a
label affixed to a USED document
3. A student label has been placed over another student label on a
USED document
If any of the three circumstances occurs during testing, give the student
a replacement document. When the student completes the session,
he/she must, under the supervision of the test administrator, transfer
the exact responses from the defective document to the replacement.
Training Materials
SPRING 2011
Slide 57
Defective Materials (continued)
Answer Documents
• Under the following circumstances, it is NOT necessary to grid the
DNS bubble if the document has been packaged properly for
return with all other NOT TO BE SCORED materials.
1. Preidentified document belongs to a student who has withdrawn
before testing begins.
2. Preidentified document belongs to a student who has been absent
during the entire testing window.
3. Document is defective and UNUSED.
4. Preidentified information is incorrect and the document is UNUSED.
Training Materials
SPRING 2011
Slide 58
Sample DO NOT SCORE (DNS) &
UNDO Bubbles
Writing Sample
Reading, Mathematics, & Science Samples
Training Materials
SPRING 2011
Slide 59
Security Log
• Schools are required to maintain an accurate Security
Log for each testing room.
• Anyone who enters a room for the purpose of monitoring
a test MUST sign the log for that testing room.
 Applies for a short break, regardless of how much time he/she
spends monitoring a testing room.
• A perforated Security Log can be found in Appendix C of
the manuals.
• Blank document can also be found at
www.PearsonAccess.com/fl under the Support tab.
Training Materials
SPRING 2011
Slide 60
Security Log (continued)
Training Materials
SPRING 2011
Slide 61
Test accommodations

Test Accommodations are ONLY permissible for students with

Current IEP
 Current 504 plan
 Current ESOL plan
Only accommodations listed in Appendix A may be provided as
appropriate
Extended time does NOT mean UNLIMITED time




ESE students should NOT be stopped when working diligently to
complete the test (unless the school day ends)
ESE students MUST finish a session BEFORE moving to additional
sessions
ESE students CANNOT return to previous sessions
Training Materials
SPRING 2011
Slide 62
Testing Location Considerations
•
•
Use classrooms whenever possible.
Make sure that each room is free of distractions and has




Comfortable seating
Good lighting
Sufficient workspace
Adequate ventilation
•
Avoid testing in a cafeteria, gymnasium, auditorium, or
library whenever possible.
•
Make sure that:
 students are not facing each other when seated at tables.
 students are not in seating (stadium or staggered) that allows
them to easily view other students’ answers.
 there is at least three feet between students.
•
Training Materials
Remove or cover all visual aids on student desks or
displayed in the room, such as posters showing
mathematical and scientific concepts.
SPRING 2011
Slide 63
Supervise Test Administration
•
•
During testing, ensure that students:
 clear their desks of all materials except the appropriate test materials
 use only No. 2 pencils (mechanical pencils, ink pens, highlighters,
crayons, colored pencils, markers, correction fluid, etc., are NOT
permitted)
 do not have books, notes, scratch paper, or electronic devices of any
kind (except FCAT/FCAT 2.0 calculator) during testing, even if they do
not use them
 do not talk or make any disturbance
 work independently
 work in the correct session and record their answers in the appropriate
area
Test administrators MUST NOT:
 talk with students about test items
 help students with their answers
 check through books
 return books to students after they have been collected
 discuss test items or answers with students even after all test materials
have been returned and testing has been completed
Training Materials
SPRING 2011
Slide 64
Test Administrator
Steps for Returning Test Materials to
School Assessment Coordinator
•
•
•
•
Verify that you have collected all required administration information.
Verify that your Security Log has been completed correctly.
Remove any stray Writing planning sheets, Writing prompt sheets, and/or
Mathematics (Grade 5-AD) and Science (Grades 8 and 11) reference
sheets and return them to the school assessment coordinator.
Check student demographic areas of grid sheets to ensure the following:
 No stray marks are on the preidentified/security number area or the registration
marks.
 No stray marks or writing appear outside designated areas.
 Student has completed the required information (student name, school name,
and district name) in the upper LEFT corner.
 DNS and UNDO bubbles are accurate.
•
•
•
Group materials using the cover sheets in Appendix C of the manuals.
Return all materials to the school assessment coordinator.
Complete the online Test Administrator Comment Form at
www.PearsonAccess.com under the Support tab.
Training Materials
SPRING 2011
Slide 65
Session 3
Training Materials
SPRING 2011
Slide 66
Large Print (LP), Braille (BR) and
One-Item-Per-Page (OIPP)
Instructions for Completing Student Grid Sheets
IMPORTANT DISTINCTION:
• For LP users, the student grid sheet on the front cover of the large
print answer document must be completed.
• For BR and OIPP users, the student grid sheet of the regular print
answer book, answer folder, or test and answer book must be
completed and included in each student's return envelope.
Complete the student’s grid sheet in one of the following ways:
 Affix the student’s verified PreID label in the lower left corner of the grid
sheet in the box that reads Place STUDENT LABEL here.
 If the student does not have a label, grid the student information with a
No. 2 pencil.
Training Materials
SPRING 2011
Slide 67
Prepare Students’ Special Documents
Special Documents
Location of Student Name and District
/School Number
Large Print Writing Folder
On the student grid sheet
Large Print Prompt Sheet
On the front of the prompt sheet
Large Print Planning Sheet
On the front of the planning sheet
Braille Writing Folder
On the front cover
Braille Final Writing Sheets/Braille Paper
In the upper right corner of each sheet
containing student responses
Braille Planning Sheets
In the upper right corner of each used
planning sheet
Regular Print Writing Folder (braille only)
On the student grid sheet
Large Print Test and Answer Book
On the student grid sheet
Braille Test Book
On the front cover
Braille Answer Sheets
In the upper right corner of each sheet
containing student responses
Regular Print Test Book (braille and one-item-per-page)
On the front cover
Regular Print Answer Document (braille and one-item-per-page)
On the student grid sheet
One-Item-Per-Page
Test and Answer Book
SPRING 2011
On the title page
Training Materials
Slide 68
LP and BR
Record Student Responses for Writing
• Students using large print materials will record their responses
directly in the large print Writing folders.
 If a student provides verbal or signed responses, the test administrator
MUST record the student’s responses directly in the large print Writing
folder.
 Do not use a regular print folder.
• Students who use braille materials will record their responses on
braille paper.
 Contractor will transcribe the student’s response from the braille paper
into the regular print Writing folder.
 If a student provides a verbal or signed response, the test administrator
MUST record the student’s response in the regular print Writing folder.
If a student is using multiple learning media (e.g., a student uses
braille materials and records his or her response in a large print
Writing folder), make sure that the student’s complete response is in
ONE answer document type.
Training Materials
SPRING 2011
Slide 69
LP, BR, and OIPP
Record Student Responses for RMS
•
Students using large print materials will record their responses directly in the
large print test and answer book.
 If a student provides verbal or signed responses, the test administrator MUST
record the student’s responses directly in the large print book.
 Do not use a regular print answer document.
•
Students who use braille materials will record their responses on braille
paper.
 Contractor will transcribe the student’s responses from the braille paper into the
regular print answer book, answer folder, or test and answer book.
 If a student provides verbal or signed responses, the test administrator MUST
record the student’s responses in the regular print document.
•
Students who use OIPP materials will record their responses in the OIPP
test and answer book.
 School/district staff MUST transcribe the student’s responses from the OIPP
book into the regular print answer book, answer folder, or test and answer book.
If a student is using multiple learning media (e.g., a student uses braille
materials and records his or her responses in a large print answer
document), make sure that ALL of the student’s responses are in ONE
answer
document
type.
Training Materials
SPRING 2011
Slide 70
School Assessment Coordinator
Steps for Returning LP, BR, and OIPP to the
District Assessment Coordinator
• Verify that all distributed secure materials have been returned.
• Make copies of and file the following:
 Records of required administration information collected by test
administrators
 All Security Logs
• Open each Special Document Return Envelope and verify that each
envelope contains documents for one student only.
• Verify that each student grid sheet has been completed correctly or
has a PreID label affixed.
• Verify DNS and UNDO bubbles.
• Complete a Document Count Form for each student by grade level
and document type.
• Verify the completed information on the outside of each student
envelope and seal the envelope.
• Place all TO BE SCORED and NOT TO BE SCORED materials into
the boxes in which they arrived.
Training Materials
SPRING 2011
Slide 71
Session 4
Training Materials
SPRING 2011
Slide 72
Escambia writes
•
Elementary Schools – Grades K-3 and 5
 Escambia Writes will be administered on May 4-6, 2011
 Subject Area Contact: Kelly Krostag, Language Arts, PH: 469-5409
•
Middle and High Schools – Grades 6, 7, & 9
 Escambia Writes will be administered at the same schedule as FCAT Writing (March 1-3,
2011) Subject Area Contact: Kelly Krostag, Language Arts, Ph: 469-5409
 Test will be essay only
 Materials will be passed out AND returned at same time and place as FCAT Writing
 All materials will be returned in the same box in which they were delivered (save boxes)
Return to Evaluation Services
Friday, March 4
before 2:00 P.M.
Training Materials
SPRING 2011
Slide 73
Writing Test Materials
School Boxes
School Boxes:
•
•
•
•
•
•
School Cover Memo
Packing List
School Assessment Coordinator Kit – clear plastic bag
 Document Count Forms
 Paper Bands
 Red Labels (TO BE SCORED Materials)
 Yellow Labels (NOT TO BE SCORED Materials)
 White Labels (Large Print and Braille), if applicable
Planning Sheets
Writing Prompt Sheets
Writing Folders
•
•
PreID Rosters (Separate Shipment)
PreID Labels (Separate Shipment)
Special Documents Boxes:
•
Special Document Kits, if applicable
 Large Print and Braille Cover Memo
 Document Count Forms
 Special Document Return Envelope(s)
 Test Materials
Training Materials
SPRING 2011
Slide 74
RMS Test Materials
School Boxes
School Boxes:
•
•
•
•
•
School Cover Memo
Packing List
PreID Rosters
PreID Labels
School Assessment Coordinator Kit – clear plastic bag







•
•
•
•
Document Count Forms
Paper Bands
Peach Labels (TO BE SCORED – Grade 3 and Retake Materials)
Red Labels (Grades 4-11 TO BE SCORED Materials)
Yellow Labels (NOT TO BE SCORED Materials)
White Labels (Large Print, Braille, and One-Item-Per-Page Materials), if applicable
FCAT 2.0 Rulers (Grades 3 and 4 Mathematics only)
Reference Sheets
Work Folders, if applicable (CBT Grade 10/Retake Mathematics)
Reading Passage Booklets, if applicable (CBT Reading Retake
accommodation)
Reading, Mathematics, and Science Test Books, Test and Answer Books,
Answer Books, and Answer Folders
Training Materials
SPRING 2011
Slide 75
RMS Test Materials
School Boxes (continued)
Special Document Boxes:
•
Special Document Kits, if applicable





•
Special Documents Cover Memo
White Labels (Large Print, Braille, and OIPP Materials)
Document Count Forms
Special Document Return Envelope(s)
Test Materials
Save the original boxes for returning large print, braille, and
OIPP materials.
Training Materials
SPRING 2011
Slide 76
School assessment coordinator
responsibilities Before Testing

Receive Test Materials

Materials MUST be inventoried immediately for missing items
Develop Testing Plan for School

Times
 Locations
 Security Arrangements
 Track Security Numbers
 Assign Test Group Codes
Train Test Administrators

Make sure Test Accommodations are provided

Train & Assign Proctors / Volunteers


Training Materials
SPRING 2011
Slide 77
School assessment coordinator
responsibilities Before Testing (continued)
Test Group Codes
The test group code, a four-digit number, acts as a security measure to
identify groups of students tested together
The test administration scripts in the manual contain instructions for
students to grid the code on page two of their Writing Folder and on
the back of their answer documents for the RMS tests
Test Group Codes Required for:
Writing, Reading, Mathematics, Science, & Retakes: Grades 3 – AD
Training Materials
SPRING 2011
Slide 78
School assessment coordinator
responsibilities Before Testing (continued)
Test Group Code assigned formats (ALL tests):
Four digit number:
Grade 3 begins with 3000
Grade 4 begins with 4000
Grade 5 begins with 5000
Grade 6 begins with 6000
Grade 7 begins with 7000
Grade 8 begins with 8000
Grade 9 begins with 9000
Grade 10 begins with 1000
Grade 11 – adult begins with 2000
Retakes ONLY-- begins with 2000 (NO change with grade)
Training Materials
SPRING 2011
Slide 79
School assessment coordinator
responsibilities Before Testing (continued)
•
•
•
•
Assign one code to each testing room
The same room may be used for various subjects within a grade level
without having to reassign a new test group code (if the group of students
assigned to the room remains the same)
If a room is used for both regular administration and make-up sessions, a
different test group code must be assigned for the make-up sessions.
Purpose of the Test Group Code is to ensure that a distinct code is provided
for each group of students tested in the same setting
Responsibilities during testing



Supervise Test Administration & Maintain Test Security
Contact Evaluation Services immediately for test administration questions /
issues
Supervise Make-up Administration
Training Materials
SPRING 2011
Slide 80
Fcat writing & rms
return schedule
Date
Event
Friday, March 4th*
All Writing test materials returned to
Evaluation Services by 2:00 PM
Thursday, April 7th
All Retake test materials returned to
Evaluation Services by 2:00 PM
Friday, April 22nd
(Good Friday-Teacher Plan Day)
All Reading Mathematics and Science
Materials returned to the Warehouse
by 2:00 PM
* This INCLUDES ALL Secondary Escambia Writes Materials
Training Materials
SPRING 2011
Slide 81
School test Coordinator
Prepare Test Materials for Return to
District Assessment Coordinator
•
•
•
Verify that all distributed secure materials have been returned.
Check for and remove all stray Writing planning sheets, Writing prompts
sheets, and/or Mathematics and Science reference sheets from test
documents. Sheets left in test documents interfere with the scanning process.
Make copies of and file the following:
 records of required administration information collected by test administrators
 all Security Logs
•
•
Verify DNS and UNDO bubbles.
Use cover sheets to separate test materials into stacks (by grade level and
document type) in the following order:






Your School’s TO BE SCORED Documents
Home Education Program TO BE SCORED Documents
McKay Scholarship Program TO BE SCORED Documents
FTC Tax Credit Scholarship Program TO BE SCORED Documents
District Virtual Instruction Program TO BE SCORED Documents
Florida K-8 Virtual School Continuity Program TO BE SCORED Documents
•
•
Formerly Connections Academy—all grade levels tested
Formerly Florida Virtual Academy—all grade levels tested
 All NOT TO BE SCORED Materials
Training Materials
SPRING 2011
Slide 82
Prepare Your School’s
TO BE SCORED Documents for Return
• Complete a separate Document Count Form for each grade level
and document type.
 Verify the accuracy of the NUMBER OF TO BE SCORED
DOCUMENTS (Box 5) on the count form. An inaccurate number on the
form will delay the scanning process.
 Verify that you have included all documents from make-up sessions
before you complete each form.
 Do not combine documents for more than one grade level and
document type under the same count form.
 Do not copy blank document count forms. If you need additional forms,
contact your district assessment coordinator.
• Place each completed Document Count Form on top of the first
stack of corresponding TO BE SCORED answer documents.
• Complete and secure Paper Bands.
 Do not use staples, paper clips, or tape to seal the bands.
Training Materials
SPRING 2011
Slide 83
Document
Count Form
Make sure the count
you enter is
accurate; inaccurate
counts can delay the
scoring process.
Training Materials
SPRING 2011
84
Slide 84
Paper Band
Training Materials
SPRING 2011
Slide 85
Prepare Home Education Program
TO BE SCORED Documents for Return
• Complete a Document Count Form for each grade level and
document type.
 Verify the accuracy of the NUMBER OF TO BE SCORED
DOCUMENTS (Box 5) on the count form. An inaccurate number on the
form will delay the scanning process.
 Verify that you have included all documents from make-up sessions
before you complete each form.
 Do not combine documents for more than one grade level and
document type. Do not copy blank count forms. If you need additional
forms, contact your district assessment coordinator.
 In the space labeled School Name, write Home Education Program.
 In the space labeled District Number , write 17, in the box labeled
School Number, write 9998.
• Place each completed Document Count Form on top of the
appropriate stack of TO BE SCORED Home Education Program
documents.
• Complete and secure Paper Bands.
 Do notSPRING
use2011
staples, paper clips, or tape to seal the bands.
Training Materials
Slide 86
Prepare McKay Scholarship Program
TO BE SCORED Documents for Return
(Private School Students Only)
• Complete a Document Count Form for each grade level and
document type.
 Verify the accuracy of the NUMBER OF TO BE SCORED
DOCUMENTS (Box 5) on the count form. An inaccurate number on the
form will delay the scanning process.
 Verify that you have included all documents from make-up sessions
before you complete each form.
 Do not combine documents for more than one grade level and
document type. Do not copy blank count forms. If you need additional
forms, contact your district assessment coordinator.
 In the space labeled School Name, write McKay Scholarship Program.
 In the space labeled District Number write 17 and, in the box labeled
School Number, write 3518.
• Place each completed Document Count Form on top of the
appropriate stack of TO BE SCORED McKay Scholarship Program
documents.
• Complete and secure Paper Bands.
 Do notSPRING
use2011
staples, paper clips, or tape to seal the bands.
Training Materials
Slide 87
Prepare Virtual School TO BE
SCORED Documents for Return
• District Virtual Instruction Program
 Materials for these students should be packaged for return using
YOUR district number (17) and school number of the student’s
school of enrollment (7001).
 Complete Document Forms for these TO BE SCORED
documents.
Training Materials
SPRING 2011
Slide 88
Special Programs Chart
Program
District
Name
District
Number
School Name
School
Number
Home Education
Escambia
17
Home Education
Program
9998
McKay Scholarship
(private school students)
Escambia
17
McKay
Scholarship
3518
Florida Tax Credit
Scholarship
FTC
97
FTC
9999
District Virtual Instruction
Program
Escambia
17
Escambia Virtual
School
7001
N/A
71
Formerly
Connection
Academy
7078
N/A
50
Formerly Florida
Virtual Academy
7079
Florida K-8 Virtual School
Continuity Program
(formerly Connection Academy)
Florida K-8 Virtual School
Continuity Program
(formerly Florida Virtual Academy)
Training Materials
SPRING 2011
Slide 89
Writing
Return Label Reference Chart
Materials Included
TO BE SCORED Answer Documents
NOT TO BE SCORED Materials
Large Print and Braille Materials (TO BE SCORED and NOT TO BE
SCORED documents and braille notes)
• Non-secure materials (manuals, unused paper bands, unused
•
Document Count Forms, etc.)
Planning Sheets (used and unused)
• Original Administrative Materials:
 Administration Record/Security Checklist
 FCAT Security Log
 Missing materials/breaches of admin form & copies of any
Label Color
RED
YELLOW
WHITE
District Coordinator
Box (White label)
provided by Evaluation
Services --to be placed on
ALL four sides of the
box(es)
Security Envelope
provided by Evaluation
Services
document required of explanation
 Copy of Document Count Forms
Training Materials
SPRING 2011
Slide 90
Writing
Packaging
Diagram
Training Materials
SPRING 2011
Slide 91 91
Writing
Packaging
Diagram
Special
Documents
Training Materials
SPRING 2011
Slide 9292
Reading, Mathematics, and Science
Return Label Reference Chart
MATERIALS INCLUDED
LABEL COLOR
MANUAL REFERENCE
PEACH
Page 232--Steps 1-5
RED
Page 232--Steps 1-5
NOT TO BE SCORED Materials
YELLOW
Page 234--Steps 1-4
All Special Document Materials
WHITE
Page 274--Steps 12-15
Grade 3 and Retake TO BE SCORED Answer Documents
Grades 4-11 TO BE SCORED Reading & Mathematics Answer
Documents
District Coordinator’s
box(es)-- (White labels
Non-secure materials (manuals, unused paper bands, unused
Document Count Forms, unused braille paper, etc.)
provided by Evaluation
Services to be placed on
all four sides of the
boxes)
Page 234
Steps *1 & 2
*Bullets 1 & 4 only
Security Envelope
Page 234
Step 1
Bullets 2 & 3
Original Administrative Materials:



Records of Required Administration Information
Security Logs
Copies of Document Count Forms
Training Materials
SPRING 2011
(Provided by Evaluation
Services)
Slide 93
RMS
Packaging
Diagram
Training Materials
SPRING 2011
Slide 9494
RMS
Packaging
Diagram
Special
Documents
Training Materials
SPRING 2011
Slide 95
95
School assessment coordinator’s
responsibilities after testing
• Verify ALL materials are returned
 Fill out RETURN RECEIPT (both copies) and verify box count
per line before returning materials
 Place all paperwork in SECURITY RETURN ENVELOPE
Training Materials
SPRING 2011
Slide 96
Questions?
Training Materials
SPRING 2011
Slide 97
Don’t forget to Pick up
testing materials in
Evaluation Services
immediately following
Training Materials
SPRING 2011
this workshop
Slide 98