Transcript A shop window for your Schools’ research

A shop window for your Schools’ research
– maintaining your international research profile
- managing the RAE
Law, Arts and Social Sciences
Research Policy Sub Committee
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Pauline Simpson and Jessie Hey
10 June 2004
Overview
• Background
• Current practice
Evolution to e-Prints Soton: University of
Southampton Research Repository
• Dual role as research information system:
Proactive recording
Proactive access
• Managing the RAE
Southampton University Institutional
Repository
http://eprints.soton.ac.uk
• Supported with start up funding from JISC/HEFCE funding –
Focus on Access to Institutional Resources (FAIR Programme)
• investigating practical ways in which university research output
can be made more freely available - more accessible, more
rapidly within the context of other institutions globally
• Background of rapid progression of the Open Access movement
– database is Open Archive Initiative compliant and searchable
with other databases
• Fundamental building block of global e-Research
e-Prints Soton evolution
• Original intent to provide secure storage for the full
text of Southampton research output (e-Print Archive
in which post refereed pre published versions of
papers are deposited by researchers)
– University profile
– School and discipline visibility
– Researcher profile
– Content freely accessible
– Increased citations (Lawrence “Nature”)
• Maximum benefit if the exercise also assisted
researchers with time consuming research reporting
tasks :RAE, Univ Research Rep, web pages, research
proposals, CVs etc
• Evolved to publications repository with full text where
available
University Level Recording
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Central recording mechanism via Corporate and Marketing
Service – MS Word lists
“the Research Report provides a comprehensive list of
publications by University staff “
Progressed to pdfs - 1998 to 2002 on the web
Need an easier, more proactive way with full text potential
School Level Recording
• Individual methodologies
– Databases – in house, MS Access, MySQL
– MS Word created lists
– Some full text made available
• Call for research reporting requires separate
exercises, often no central database for CVs,
websites, research proposals
• RAE and Research Report = huge exercises
Sampled publications within Faculty
Websites – a few full text
Department
Total
number
of
publications listed on
Web
Full text on Web
Percentage
of
Publications with
full text
2
3
0
5
6
89
34
1%
1%
0%
2%
4%
25%
20%
796
1603
332
24
247
0
3%
15%
0%
439
0
0%
1128
7008
111
866
10%
12%
849
286
310
9
37%
3%
792
68
9%
Faculty of Law, Arts and Social Sciences
Archaeology
English
Modern Languages
Music
Politics
Economics
Maths Education
252
243
160
280
138
357
170
Faculty of Medicine, Health and Life Sciences
Biology
Medicine
Health
Professions
and
Rehabilitation
Sciences
Nursing and Midwifery
Faculty of Engineering, Science and Mathematics
Chemistry
Electronics
and
Computer Science
Mathematical Studies
Ocean Circulation and
Climate Group, SOES
James Rennell Division,
SOC
Assessment and the feedback from
a pilot
• What researchers do now:
perpetual challenge to keep up to date
and show research in best light:
either to maintain or increase research
profile
• What researchers need from system
• Informed development of e-Prints Soton
What is e-Prints Soton?
• Research repository for the University
• RAE management tool (agreed at University
Research
Policy Committee)
– Developed by ECS for pilot RAE
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Becoming definitive publications record
Self recording or assisted
Secure storage for full text research output
One record for many uses
Globally searchable
Part of UK initiative (and global) - other UK
research universities also building repositories
e-Prints Soton for University of
Southampton Research – all research
output with full text if available
Example of live link from
Southampton Research Publications
Database to researcher web page
e-Prints Soton: Southampton
Research Information System
• Output - One record for potentially many
purposes such as:
– University Research Report or Database
– Dynamic link to publications from school or
personal web pages
– CVs
– Export to reference management software
e.g. EndNote, BibTeX – reformatting
– Project proposals and reporting
– RAE support
The latest work in your school up
front
Latest working papers linked from
Southampton Research Information
System
Extension to support of Research
Assessment Exercise
• Prototype piloted in ECS Spring 2004
• ‘It was a joy’ – Prof. Nick Jennings (Head
of Research in ECS)
• Authors input current papers
• Dummy run - simply call for authors to
check and update papers
Researcher clicks to select/deselect
publications for submission
inside author user area
Collecting records by school and
group
Listing publications and responsibilities
then assessment for pilot run
e-Prints Soton working with schools
• Selection of schools within faculties
• LASS e.g.
– Education
– Social Sciences
– Southampton Statistical Sciences Research
Institute
– Archaeology
• Working to provide exemplars ideally with full
text and good citation practice
• Working to integrate with current systems
• Importing existing publications data
• Working to assist proactive input
University structure: browse view
within faculties
Some bonuses
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Self deposit immediately
Can add full text to record
Assisted deposit option
Copyright advice
Other research output eg theses
Book articles linked to purchase via
ISBN
• Deposit once – record can link to many
schools
• RAE module to be integrated
LASS next steps
• Identify Schools’ existing publications
data
• Investigate if data can be exported in
tagged output for 2000 onwards
• Contact [email protected] to discuss
• One of the team will contact you
• e-Prints Soton import retro data
• School authors input new data direct to
e-Prints Soton from now on
To maintain your school research profile within
Southampton for national and global visibility and
to save you time
searches 3,273,233 records from 301
institutions
(updated 7 June 2004)
e-Prints Soton http://eprints.soton.ac.uk/
[email protected]
Jessie Hey: working with schools
Pauline Simpson: Project Manager
Natasha Lucas: admin and deposit support