Walker Library New Employee Orientation

Parking permit

• Parking and Transportation is located on Main Street across from Campus Police • Permits can be paid for in one lump sum or by payroll deduction • A reserved permit can be obtained from Melanie Lower, in the administrative office, for those employees working nights

ID Card

• All employees must have a valid MTSU ID Card • The ID office is located in the James Union Building Room 306 • The ID card is used to enter and leave the building at the back door once entered into the security system by the service desk staff

Security System

• The library has cameras and video recording devices in various locations throughout the building • There are panic alarms in all the restrooms and at the public desks; if a panic button is activated the service desk staff will be notified immediately • There is a camera outside the systems office to allow the staff to know who is there before the door is opened

Security System (Cont.)

• The back door at the loading dock is equipped with a burglar alarm that is armed on the weekends and holidays. Only those employees with access codes should be in the building during these times. See Julie Hight in the administrative office for further instructions • Motion sensors are located on all 4 floors • The east side glass door near the mailroom is alarmed and should only be used in the event of an emergency

Book Theft System

• The gates at the entrance of the building have theft detection equipment installed to prevent material that has not been checked out from being removed from the building

Name Tag

• Melanie Plemons in the administrative office will provide you with a Walker Library name tag • Name Tags should be worn at all times during working hours

Keys

• Keys to office areas are distributed by Melanie Plemons, in the administrative office • A key card must be completed and signed before keys are issued

Time Sheets

• Classified employee time sheets are turned in on a monthly basis to Jackie Morton in the administrative office • Time sheets must be signed in ink by the employee • The employee will need to log into pipeline and record actual time worked and any leave used each day. • The timesheet should be recorded daily

Time Sheets (cont.)

• Leave is reported by type Annual, Sick, Comp time Used, Leave Without Pay, Bereavement, Inclement weather, and Administrative closing • The payperiod for classified staff is the 16 th of the current month through the 15 th of the following month, paid at the end of that month.

Sick Leave

• Sick leave is accrued on a monthly basis • Sick leave is accrued at 7.5 hours per mo.

• Sick leave should be approved in advance when possible and reported as soon as the employee returns to work • If you are out sick it needs to be reported as sick leave even if you do not have enough leave to cover the absence. Adjustments will be made by the payroll office.

Sick Leave Banks

• The non-faculty and the faculty sick leave banks were set up to provide emergency sick leave for employees who have used their personal sick and annual leave. • Emergency leave includes unplanned personal illness, injury, or disability • Enrollment is held in October each year • An employee must donate 2 days of personal sick leave to become a member of the bank

FMLA - Family Medical Leave

• The Family Medical Leave Act provides for up to 12 weeks of leave per year to eligible employees for certain family and medical reasons. • You must have been employed for at least a year.

• The administrative office is required to notify HRS when an employee is out for 3 consecutive sick days. • For additional information see your employee handbook or contact Julie Hight at 2521 or the benefits office at 2929.

Annual Leave

• Annual leave for classified staff is accrued based on the years of service • 7.5 hrs/mo < than 5 years • 11.3 hrs/mo for 5-10 yrs • 13.2 hrs/mo for 10-20 yrs • 15 hrs/mo for over 20 yrs • Use of Annual leave must be approved in advance • Faculty & Administrative Staff will accrue 15 hours per month

Annual leave cont’d

• Sick leave may not be used in lieu of annual leave. • If annual leave is exhausted and an employee must be out of the office leave without pay will be required and a separate form must be completed • Leave without pay should only be granted in extreme situations

Lunch/Breaks

• A one hour lunch break will be provided at a time established by your supervisor. • Work load permitting you may be given a 15 minute break for each half day or one 30 minute break for the whole day • Lunch hour and breaks cannot be taken at the same time nor can they be taken at the end of the day to leave early or at the beginning of the day to come in late

Internal Relations Committee

• Sends flowers if a staff member is admitted to the hospital or a death in the immediate family • Sends cards following same day surgery or an extended illness at home • Presents baby and wedding gifts to staff • Contributes to retirement gift of staff • Dues: $15 Professional staff $10 Classified Staff

Jury Duty

• Civil leave will be granted when it is necessary to serve on a jury in any State or Federal Court • Civil leave will be granted when in obedience to a subpoena you appear as a witness for the Federal Government, State of Tennessee, or a political subdivision of the State • Payment for serving on jury duty is retained by the employee

Military Leave

• Any employee that is a member of the reserve or the Tennessee National Guard will be entitled to a leave of absence from their duties with pay for up to 15 working days per calendar year • Additional days may result from any call to active duty

Maternity Leave

• Maternity leave shall be granted for up to 4 months upon request. Sick leave may be used prior to the birth of the child when medically necessary and for 30 work days immediately following the birth. Additional use of sick leave must be in accordance with MTSU Policy IV:07:04

Bereavement Leave

• Bereavement leave will be granted due to the death of a spouse, child, step-child, parent, step-parent, foster parent, sibling, grandparent, parent-in-law, or grandchild • A maximum of 3 days bereavement leave is available • 2 additional days of sick leave my be granted

Holidays

• MTSU observes 13 holidays per year New Years Day Memorial Day Martin Luther King Day July 4 th Labor Day Christmas Day Thanksgiving Day Currently the remaining 5 days are designated by the President and are observed the day after Thanksgiving and the 4 days after Christmas

Mailboxes

• Staff mailboxes are located in the corridor just inside the back door • Melanie Plemons in the administrative office will provide you with a box number and combination • The mailing address for the library is: Walker Library P.O. Box 13 Murfreesboro, TN 37132 • Please do not have personal items shipped to the library

Staff Web Page

• Walker library has a staff web page with a directory of employees, commonly used forms, committee information, e-news, as well as various other helpful items • The web address for the staff page is: http://ulibnet.mtsu.edu/Staff • E-News is a weekly communication from the administrative office and is located under “What’s New” on the staff web page • Employees should check their e-mail on a daily basis for staff messages

Employee E-Mail

• The office of Information Technology will set up your e-mail account and temporary password. • The OIT help desk number is 5345 should you have any questions or problems with your e-mail

Pipeline

• The University Information Network provides employees with leave balances, beneficiary information, pay stub information, and various other items • To get a pipeline password contact Debbie Givens at 2249 or via e-mail at [email protected]

On Campus Benefits

• Phillips Bookstore offers a 20% discount with valid MTSU employee ID • The Rec Center is available with valid MTSU ID card • Discount on season tickets to MTSU athletic events

Educational Assistance

• Fee Waiver for TBR/UT Employees allows full-time employees to take one credit course per term at any TBR/UT institution • Fee Discount for spouse and/or dependent children allows for up to 50% of the undergraduate fee and all mandatory student fees – this program is available to all regular full and part-time employees with one or more years of service

University Benefits

• Benefits will be discussed during your benefits orientation scheduled with HRS • There is an annual benefits fair in the fall to allow employees to learn more about the benefits offered and make any desired changes

Longevity

• All full time employees are eligible to receive longevity pay as a bonus for years of service. You will begin receiving longevity pay after completing 3 years of service with the State of Tennessee • Longevity is paid up to a maximum of 30 years • Longevity is paid on the first pay period after your anniversary date

Sexual Harassment

• All employees are required to complete an online training on sexual harassment in the workplace • Training site is www.newmedialearning.com/psh/mtsu

Sensitive Data

• Employees need to be aware of items that contain sensitive data and be sure to secure such information whenever possible • Time sheets and other reports containing social security numbers or banking information must be kept in a secure location including information maintained on computers