Transcript Walker Library Orientation - Middle Tennessee State University

Walker Library
New Employee Orientation
Parking permit
• Parking and Transportation is located on
Main Street across from Campus Police
• Permits can be paid for in one lump sum
or by payroll deduction
• A reserved permit can be obtained from
Melanie Plemons, in the administrative
office, for those employees working nights
ID Card
• All employees must have a valid MTSU ID
Card
• The ID office is located in the James
Union Building Room 306
• The ID card is used to enter and leave the
building at the back door once entered into
the security system by the service desk
staff
Security System
• The library has cameras and video recording
devices in various locations throughout the
building
• There are panic alarms in all the restrooms and
at the public desks; if a panic button is activated
the service desk staff will be notified immediately
• There is a camera outside the systems office to
allow the staff to know who is there before the
door is opened
Security System (Cont.)
• The back door at the loading dock is equipped
with a burglar alarm that is armed on the
weekends and holidays. Only those employees
with access codes should be in the building
during these times. See Julie Hight in the
administrative office for further instructions
• Motion sensors are located on all 4 floors
• The east side glass door near the mailroom is
alarmed and should only be used in the event of
an emergency
Book Theft System
• The gates at the entrance of the building
have theft detection equipment installed to
prevent material that has not been
checked out from being removed from the
building
Name Tag
• Melanie Plemons in the administrative
office will provide you with a Walker
Library name tag
• Name Tags should be worn at all times
during working hours
Walker Library
Staff
Keys
• Keys to office areas are distributed by
Melanie Plemons, in the administrative
office
• A key card must be completed and signed
before keys are issued
Time Reporting
• Classified employee time sheets are
turned in on a monthly basis to Jackie
Morton in the administrative office
• Time sheets must be signed in ink by the
employee
• The employee will need to log into pipeline
and record actual time worked and any
leave used each day.
• The timesheet should be recorded daily
Time Sheets (cont.)
• Leave is reported by type Annual, Sick,
Comp time Used, Leave Without Pay,
Bereavement, Inclement weather, and
Administrative closing
• The pay period for classified staff is the
16th of the current month through the 15th
of the following month, paid at the end of
that month.
Sick Leave
• Sick leave is accrued on a
monthly basis
• Sick leave is accrued at 7.5
hours per mo.
• Sick leave should be approved
in advance when possible and
reported as soon as the
employee returns to work
• If you are out sick it needs to
be reported as sick leave even
if you do not have enough
leave to cover the absence.
Adjustments will be made by
the payroll office.
Sick Leave Banks
• The non-faculty and the faculty sick leave banks
were set up to provide emergency sick leave for
employees who have used their personal sick
and annual leave.
• Emergency leave includes unplanned personal
illness, injury, or disability
• Enrollment is held in October each year
• An employee must donate 2 days of personal
sick leave to become a member of the bank
FMLA - Family Medical Leave
• The Family Medical Leave Act provides for
up to 12 weeks of leave per year to eligible
employees for certain family and medical
reasons.
• To be eligible for FMLA you must have
been employed for at least a year.
• The administrative office is required to
notify HRS when an employee is out sick
for 3 consecutive days.
• For additional information see your
employee handbook or contact Julie Hight
at 2521 or the benefits office at 2929.
Annual Leave
• Annual leave for classified
staff is accrued based on
the years of service
• 7.5 hrs/mo < than 5 years
• 11.3 hrs/mo for 5-10 yrs
• 13.2 hrs/mo for 10-20 yrs
• 15 hrs/mo for over 20 yrs
• Use of Annual leave must
be approved in advance
• Faculty & Administrative
Staff will accrue 15 hours
per month
Annual leave cont’d
• Sick leave may not be used in lieu of
annual leave.
• If annual leave is exhausted and an
employee must be out of the office leave
without pay will be required and a
separate form must be completed
• Leave without pay should only be granted
in extreme situations
Lunch/Breaks
• A one hour lunch break will be provided at
a time established by your supervisor.
• Work load permitting you may be given a
15 minute break for each half day or one
30 minute break for the whole day
• Lunch hour and breaks cannot be taken at
the same time nor can they be taken at the
end of the day to leave early or at the
beginning of the day to come in late
Internal Relations Committee
• Sends flowers if a staff member has a
death in the immediate family
• Presents baby and wedding gifts to staff
• Contributes to retirement gift of staff
• Dues: $15 Professional staff $10
Classified Staff
Jury Duty
• Civil leave will be granted when it is necessary
to serve on a jury in any State or Federal Court
• Civil leave will be granted when in obedience to
a subpoena you appear as a witness for the
Federal Government, State of Tennessee, or a
political subdivision of the State
• Payment for serving on jury duty is retained by
the employee
Military Leave
• Any employee that is a member of the
reserve or the Tennessee National Guard
will be entitled to a leave of absence from
their duties with pay for up to 15 working
days per calendar year
• Additional days may result from any call to
active duty
Maternity Leave
• Maternity leave shall be granted for up to 4
months upon request. Sick leave may be
used prior to the birth of the child when
medically necessary and for 30 work days
immediately following the birth. Additional
use of sick leave must be in accordance
with MTSU Policy IV:07:04
Bereavement Leave
• Bereavement leave will be granted due to
the death of a spouse, child, step-child,
parent, step-parent, foster parent, sibling,
grandparent, parent-in-law, or grandchild
• A maximum of 3 days bereavement leave
is available
• 2 additional days of sick leave my be
granted
Holidays
• MTSU observes 13 holidays per year
New Years Day
Martin Luther King Day
Memorial Day
July 4th
Labor Day
Thanksgiving Day
Christmas Day
Currently the remaining 5 days are
designated by the President and are
observed the day after Thanksgiving and
the 4 days after Christmas
Mailboxes
• Staff mailboxes are located in the corridor just
inside the back door
• Melanie Plemons in the administrative office will
provide you with a box number and combination
• The mailing address for the library is:
Walker Library
P.O. Box 13
Murfreesboro, TN 37132
• Please do not have personal items shipped to
the library
Staff Web Page
• Walker library has a staff web page with a
directory of employees, commonly used forms,
committee information, e-news, as well as
various other helpful items
• The web address for the staff page is:
http://www.mtsu.edu/jewlnet/
• JEWL-News is a weekly communication from the
administrative office and is sent to library staff
via e-mail on Mondays
• Employees should check their e-mail on a daily
basis for staff messages
Employee E-Mail
• The Information Technology Division (ITD)
will set up your FSA and e-mail accounts
with initially temporary passwords.
• The ITD Help Desk number is 5345 should
you have any questions or problems with
your FSA and/or e-mail accounts.
PipelineMT
• PipelineMT is a university information
network that provides employees with
leave balances, beneficiary information,
pay stub information, and various other
items via the RaiderNet tab
• To get a PipelineMT password contact
Debbie Givens at 2249 or via e-mail at
[email protected]
On Campus Benefits
• Phillips Bookstore offers a 20% discount
with valid MTSU employee ID
• The Rec Center is available with valid
MTSU ID card
• Discount on season tickets to MTSU
athletic events
Educational Assistance
• Fee Waiver for Employees allows full-time
employees to take one credit course per
term at any TBR/UT institution.
http://www.mtsu.edu/hrs/forms/2011_PC19
1.pdf
• Fee Discount for spouse and/or dependent
children allows for up to 50% of the
undergraduate fee & all mandatory student
fees –available to all regular full & part-time
employees with 1 year or more of service.
http://www.mtsu.edu/hrstest/forms/FeeDisc
ountDep_SpPC191B.pdf
University Benefits
• Benefits will be discussed during your
benefits orientation scheduled with HRS
• There is an annual benefits fair in the fall
to allow employees to learn more about
the benefits offered and make any desired
changes
Longevity
• All full time employees are eligible to
receive longevity pay as a bonus for years
of service. You will begin receiving
longevity pay after completing 3 years of
service as approved by the legislature.
• Longevity is paid up to a maximum of 30
years
• Longevity is paid on the first pay period
after your anniversary date
Sexual Harassment
• All employees are required to complete an
annual online training on sexual
harassment in the workplace
• Training site is
www.newmedialearning.com/psh/mtsu
Sensitive Data
• Employees need to be aware of items that
contain sensitive data and be sure to
secure such information whenever
possible
• Time sheets and other reports containing
social security numbers or banking
information must be kept in a secure
location including information maintained
on computers