Transcript Legal aspects of EU

StreamServe Business solutions for Lawson M3
Jean Paul Schriek
Product Manager
Enterprise Document Presentment
StreamServe Core
• ERP
• CRM
• SCM
• WMS
• HR
• Bank
• Insurance
• Travel
• …
Process Flow
Print
Fax
Connect
Collect
Compose
Present
Deliver
Email
Mobile
Web
Archive
Web
STRS
Input Channels
• TCP/IP
• Directory
• HTTP(S)
• Email
–POP3
–IMAP
• SMS
• MQ
• ADO
• Java
• COM
• Exchange
• Websphere MQ
• MSMQ
• Internal
A
Text
• Page
• Record
• Field
Text
• Fix-pos.
• Char-sep.
A
B
B
Sort
ERP CRM SCM
Consolidate
XML
• SOAP
• BizTalk
• cXML
• …
XML
• SOAP
• BizTalk
• cXML
• …
SheetLayout
Pre-formatted
• PDF
• AFP
• Word
• Excel
• PowerPoint
Page-based
• Logo
• Barcode/OMR
• Charts
• Graphics
• Labels
• Calculations
Drivers
• PDF
• AFP
• PCL
• PS
• GIF
• TIFF
• JPG
• BMP
• PNG
• RTF
• Text
Output Channels
• Spool
• File
• Email
–SMTP
–MAPI
• TCP/IP
• HTTP(S)
• FTP
• Command
• Exchange
• Lotus Notes
• Java
• COM
• Archive
• Fax
Post
Mobile
Archive
BSP
ERP/CRM/SCM
Add from databases
STRS
StreamServe Business solutions for Lawson M3
EU-Invoicing
What is an invoice, anyway?
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Proof of commercial transaction
Fiscal/legal evidence - auditable
VAT compliance
Archiving obligation
Customer touch point
Invoicing processes compared
Recipient
Sender/Biller
Create
Bill
Print
Bill
Pack
Bill
Send
Bill
Archive
Costs:
€ 1,- to
€ 4,-
Manual paper process
Receive Distribute Approve
Send
Bill
Recipient
Archive
Automated process
Costs:
€ 0,20
to € 1,-
Receive Distribute Approve
Automated
Enter
Archive
(Semi) automated process
Efficiency gains from 40 to 75 %!
Manual
Archive
Manual paper process
Sender/Biller
Create
Bill
Enter
Situation
Changing corporate ecosystem
Key question: how to reconcile B2B consolidation
with fragmented national laws?
EDI partners &
exchanges
Shared
services
centers
Outsourcing
partners
Application integration
Customers
Suppliers
Logistics
partners
Subsidiaries &
local systems
Sales
partners
E-invoice formats
 EDI (or XML)
Point-to-point security
 Digitally signed formats
Digital signature secures document (authentic, integer and controllable) and
provides tax compliance. 3 variations:
 Standard signature
 Advanced Electronic Signature (AES)
 Qualified Electronic Signature (QES)
 ‘Specials’
Special permission must be obtained for tax compliance
E-invoicing with signatures
Security level for Digital Signature
 Electronic invoicing is not new
– EDI first approved method
 EU-Directive 2004* opened new
possibilities
 Legal requirements per country
can differ
* = COUNCIL DIRECTIVE 2001/115/EC of 20 December 2001
amending Directive 7/388/EEC with a view to simplifying,
modernizing and harmonizing the conditions laid down for invoicing
in respect of value added tax
Challenging Implementation
 Differing rules:
 e-Signature legislation
 e-Invoicing legislation
 Industry standards & practices frameworks
 Some tax authorities have pre-approved Certification Authorities
 One-size-fits-all Pan-EU signature solution not recommended
 To reap benefits of e-signatures: localize
 Service to customers and suppliers: easy approvals & audits
The risks of non-compliance
• Loss of buyer’s right to reclaim input VAT
• Can be retroactively applied for non-compliant invoices in archival period
• In some countries: fines
StreamServe EU-Invoicing™
One process for all outgoing invoices
Significant cost savings
Flexibility
Recipient-chosen format
Easy integration into existing environment
Supports multiple formats
(PDF/ebXML/OIOXML etc)
 Guaranteed EU compliance
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StreamServe E(U)-Invoicing™
Hub
StreamServe
CA / Signature Switch
Portal
XML
Dispatcher/CRM/Other
File Splitting information
Collector/Archive
Archiving/Callcenter
StreamServe EU-Invoicing™
Implementation Process
 Project team – IT, Finance, Business
 Compliance Assessment
 Compliance Implementation
Depending on project scope implementation can be
on average between 2 and 6 weeks.
Customer Cases

Uses EU-invoicing for invoicing their Franchise holders. Invoices are signed (tax
prerequisite) and placed on portal
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Uses EU-invoicing next to their EDI process. Invoices are signed and send by email
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Uses EU-Invoicing for sending invoices to 18 European countries and South Africa
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Uses EU-invoicing to send invoices in OIO format, which is required in Denmark
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Uses StreamServe for XML invoicing (around 70% of all invoices), and has added
EU-invoicing to cover the rest
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Uses EU-invoicing for internal invoicing processes in Europe
StreamServe Solutions
StreamServe MS Excel Reports for M3
StreamServe M3 to Excel
What is it?
 Platform Independent
 Produce MS Excel documents on platform independent document
presentment application
 Personalization
 StreamServe offers a unique way of self service – recipients of MS Excel
documents can view documents from multiple perspectives and select
preferred distribution channel
 Optimize StreamServe investment
 Use StreamServe for financial/analytical/statistical requirements instead of
investing in an OLAP/EIS system
 Simultaneous multi-channel delivery
 StreamServe has the unique capability to deliver a document package
simultaneously to multiple destinations such as portal, eMail, Fax, Print
and mobile devices in the same run.
M3 to Excel
StreamServe Intentia Microsoft Connectivity
Solution Overview
M3 input files
StreamServe MS Excel
XML files
Distribution via
StreamServe
Email with
attached PDF
Portal Summary
Web Publish
Print
StreamServe M3 to Excel
Solution Process
Associate fields to XML
structure, fine tune formatting
Define event
XMLOUT
StreamIN
Load sample
XML template
Configuration
Create sample XML
template
StreamServe M3 to Excel
Solution Process
Distribution
Information
Regional Office
Profit Centers
Sales Performance
Report
Production
Corporate
Profit Centers
Regional Office
StreamServe M3 to Excel
Solution Result
Formulas applied to delivered data
Formatting
Visual analysis (charts/graphs) based
on calculated data
StreamServe M3 to Excel
Solution Deliverables
 XML preconfiguration
 Required StreamServe Modules
 Pre-defined M3/StreamServe messages
 Purchase Order
 Print AR Payment Forecast/Age Distribution
 Print Cash Flow Plan
 Print General Ledger
 Report Generator
Thank you for you attention
Jean Paul Schriek
Product Manager
[email protected]
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