Transcript 01 Introduction

Operations Complement Management
Labor Relations Conference
Breakout Session C
July 30 – 31, 2003
Operations Complement Management
Agenda
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Why are we doing it?
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Who are we targeting?
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Selecting the volunteers
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Tracking the progress
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Ensuring coverage
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Other impacts
Operations Complement Management
Why are we doing it?
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Down 41,484 in last 24 AP’s
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FY 03 Impacts were approximately 16,000 Clerks
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We have captured 10,500
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FY 03 we still need 5,500
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FY 04 Clerk Impacts in:
– F-1 equal 8,000
– F-4 equals 3,700
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Current need 17,200 more Clerk attrition
Operations Complement Management
Who are we targeting?
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APWU F-1 Clerks
– Distribution operations
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APWU F-4 Clerks
– Landing spots for F-1, excess and reshape
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Mailhandlers
– Excess and landing spots
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Supervisors Distribution Operations
– Less employees equal less supervision
Operations Complement Management
Selecting the volunteers
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This VERA is first of several VERAs
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Develop and train on a standardized approach
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Dry run to get it right for big push next year
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Districts may run their own in the future
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Tool: VERA Model
– Identifies eligible employees
– Flexible
Operations Complement Management
Tracking the progress
 OPM required reporting:
 Quarterly Reports
 Final Reports
 Activity Summaries
 Includes:
 Number of VERs
 RIF used (yes or no)
 Other attrition and total separation
 HQ SER prepares IF field does their part
Operations Complement Management
Tracking the progress
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VER Statement of Interest Received
• Excess position within Plant
• Excess position within 50 miles
• Other Potential Reassignment Opportunity
• Ineligible
 Tool: webCOINS
 Employee Note
 Attached by HQ OCM
Operations Complement Management
Tracking the progress
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VER Offer Package Mailed
 Operational review has been completed
 Employee meets eligibility requirements
 Set sub-note for potential Retirement Date
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Tool: webCOINS
 Employee Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Tracking the progress
 VER Disapproved
 Employee has submitted a SOI
 Operational review completed
 Can not be spared
 Or employee is ineligible
 Age/service
 Tool: webCOINS
 Employee Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Tracking the progress
 VER Application Received
 Employee has submitted a retirement
application
 Processed, withdrawn or exceeds limit
 Tool: webCOINS
 Employee Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Tracking the progress
 Job of VER Approved Employee
 Employee has been mailed a package
 Set sub-note for potential Retirement Date
 Tool: webCOINS
 Job Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Ensuring coverage
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Operations has determined excess numbers
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Employees have been given packages with
potential dates
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webCOINS has been annotated
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Extract potential vacancies and determine
reversion or placement strategies
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Tool: webCOINS
– Extract Excel file of potential vacant jobs
Operations Complement Management
Ensuring coverage
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Potential Vacancies identified
 Need a plan for duty assignments vacated by
VER
– Revert within time limits
– Post if necessary
– Withhold residuals
– Reassign excess into withheld
– Use casuals or TE’s to cover short term
Operations Complement Management
Other Impacts
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Future Impacts:
– PARS, APPS, etc.
– Will need to provide Impact Statements
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Tool: AIR
Operations Complement Management
Closing
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First of several VERA
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Opportunity to reduce impact and reshape
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Must standardize the process and tracking
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If field properly documents activities, quarterly
reporting minimized
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Joint effort HR and Operations
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Find a way to say YES!
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Questions and Answers