Transcript An Overview: School Readiness and the Voluntary

Agency Report
Agency
Report
Early Learning
Coalition
Executive Director
Meeting
Tallahassee
March 19, 2015
Agency
Report
Executive
Directors
Meeting
Welcome and Introductions
Introduction of Staff
Agency Report
Rodney J. MacKinnon
Interim Executive Director
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Agency Report
Operations
Stephanie
Gehres
Deputy Director
Operations
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Agency Report
Operations
• Child Care Development Block Grant
Fund (CCDBG) Update
• State Plan Timeline
• OMB Uniform Requirements
• ELAC Finance Committee Worksheets
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Agency Report
EFS Modernization
Project
Melanie May
Deputy Director
Information Systems
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Agency Report
EFS Modernization Project Updates
• Agile Methodology
‒ 3-week sprints
• Project Scope Update
‒ CCR&R
‒ Provider Portal
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Agency Report
EFS Modernization Project Updates
• Workgroups
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School Readiness business processes
VPK business processes
CCR&R business processes
Provider business processes
Reporting
Transition planning (data migration, training, operations
support)
• EFS Database Migration Status
‒ 16 coalitions in varying stages of the process
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Agency Report
High-Level Project Scope
• Select a Program – VPK and/or
School Readiness (SR)
• Complete Prequalification
Questions (SR)
• Child Care Resource and Referral
(CCR&R) Intake
• Request Re-enrollments/Transfers
• Request Guardianship Transfer
• Upload Documents
• Download COEs/Payment
Certificates
• Select a Provider for Enrollment
• Check Application Statuses
Family Portal
To-Be Modules
• Complete and Submit Provider
Agreements
• Complete and Submit CCR&R Provider
Updates
• Complete, Certify and Submit
Attendance Rosters
• Request Prior Period Adjustments
• Submit Signed Certificate of Eligibility
(COE)/Signed Payment Certificate
• Upload Documents
• Notifications/Correspondence
• Process Applications/CCR&R
Requests
• Assign Application Statuses
• Generate COEs/Payment Certificates
• Process Account Requests
• Process Enrollments
• Process Re-enrollments/Transfers
• Process Guardianship Transfer
Requests
• Complete Interviews
• Complete Redeterminations (SR only)
• Attendance Roster Processing
• Create Payment File
• Process Prior Period Adjustments
• Closeout Reporting Periods
• Generate Reports
• System Administration
• Notifications/Correspondence
Provider Portal
To-Be Modules
Core System
To-Be Modules
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Agency Report
Programs
Eileen Amy
Deputy Director
Early Learning
Programs
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Agency Report
Agency
– School
ReportReadiness
Statewide School Readiness Paid Enrollments
July 2012 to January 2015
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Agency Report
Agency
– School
ReportReadiness
School Readiness Average Monthly Waiting List History
2003-2004 to 2014-2015 (YTD)
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Agency Report
Agency
– School
ReportReadiness
School Readiness Monthly Waiting List History
2003-2004 to 2014-2015 (YTD)
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Agency Report
Agency
– School
ReportReadiness
School Readiness Curriculum Approval
2014-2015
• School readiness providers must implement
character development program to develop
basic values
Section 1002.88(1)(g), Florida Statutes
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Agency Report
Agency
– School
ReportReadiness
School Readiness Curriculum Approval
2014-2015
Character Development
• The 2014-2015 approved
school readiness curricula list
has been updated to include
curricula that embeds verified
character development
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School Readiness
Agency Report
Program Rules
Statewide Provider Contract
• Rule 6M-4.610, FAC. (Effective March 1, 2015)
• Frequently Asked Questions (FAQ)
School Readiness Application and
Waiting List Procedures
• Proposed Rule 6M-4.300
• Comments due by March 20, 2015
[email protected]
• Workshop – March 19 – 12:30 p.m.-2:30 p.m - Hilton
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Agency
Agency
Report
Report
– VPK
VPK Program Year Enrollments
2005-2006 to 2019-2020*
Source: Voluntary Prekindergarten Education Estimating Conference, March 5. 2015
* 2005-2006 - 2013-2014 are actual enrollments, 2014-2015 are estimated enrollments,
and 2015-2016 to 2019-2020 are projected enrollments
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Agency
Agency
Report
Report
– VPK
VPK Program Participation Rate
2005-2006 to 2019-2020*
Source: Voluntary Prekindergarten Education Estimating Conference, March 5. 2015
* 2005-2006 - 2013-2014 are actual enrollments, 2014-2015 are estimated enrollments,
and 2015-2016 to 2019-2020 are projected enrollments
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Agency
Agency
Report
Report
– VPK
Percentage of VPK Providers on Probation
2009-2010 to 2012-2013
Source: Office of Early Learning, VPK Readiness Rate Data, as of March 2015
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Agency
Agency
Report
Report
– VPK
VPK Contracting Guidance
Challenge
• Early learning coalitions need to begin
contracting process for
– Summer 2015
– School Year 2015-16
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Agency
Agency
Report
Report
– VPK
VPK Contracting Guidance (cont’d.)
• Summer or school year programs currently
not on probation
– Contract
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Agency
Agency
Report
Report
– VPK
VPK Contracting Guidance (cont’d.)
• Summer or school year programs currently on
probation
– Contract, assuming provider has approved
improvement plan in place as result of 2012-13 VPK
readiness rates and was not subject to good cause
exemption as result of 2012-13 VPK readiness rates
– Providers continue to follow previously approved
improvement plan
– Adherence to improvement plan monitored by
coalition
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Agency
Agency
Report
Report
– VPK
VPK Contracting Guidance (cont’d.)
• Summer or school year VPK programs
approved for good cause exemption in 201213 VPK readiness rates cycle
– Do not contract at this time
– OEL will be providing additional guidance
concerning these providers as those exemptions
were only valid for one year by law
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Agency
Agency
Report
Report
– VPK
Pre- and Post-Assessments in 2015-16
Beginning fall 2015, all VPK programs will use
VPK Assessment and Teaching Strategies GOLD
Two rules pertain to VPK pre- and post-assessments
• Rule 6A-1.09433 F.A.C. specifies
- instruments to be used for pre- and post-assessment
- who can administer instruments
- training assessors must have
• Rule 6M-8.620 F.A.C. outlines
- how to order materials
- reporting results and deadlines
- each coalition’s responsibilities
- consequences for not complying
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Agency
Agency
Report
Report
– VPK
Pre- and Post-Assessments in 2015-16
(cont’d.)
Flier and At-a-Glance
document answers many
frequently asked questions
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Agency
Agency
Report
Report
– VPK
Single Point of Entry (SPE) –
Approving Applications for VPK
• SPE began allowing 2015-16 VPK applications Jan. 1,
2015
• Err on side of “family friendly”
• Approve valid applications
• Do not reject valid applications because all 2015-16 VPK
providers are not yet known
• Child’s certificate of eligibility is available in system
upon approval and can be printed upon demand
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Agency
Agency
Report
Report
– VPK
Single Point of Entry (SPE) –
Approving Applications for VPK (cont’d.)
• Child’s certificate of eligibility (COE) is available in system
upon approval and can be printed upon demand (more
than once if needed)
• Determine communications with families with rising VPK
children
– “Some providers may not be accepting COE yet”
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Agency
Agency
Report
Report
– VPK
Single Point of Entry (SPE) –
Approving Applications for VPK (cont’d.)
• Determine communications with prospective
VPK providers
– ELCs’ process (since COEs are available earlier in
year than previously)
– Idea
• Providers hold Certificate of Eligibility until
contract signed
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Agency Report
OEL Pinterest Site
• Domains of Florida Early Learning and
Developmental Standards
• Early Childhood Research and Resources
• Ideas for Teachers
• Family Resources
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Agency Report
OEL Pinterest Site (cont’d.)
• Vetted by cross-program team
within OEL
• Approved items include
descriptors related to standards as
applicable
• Updated monthly
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Agency Report
Child Care Resource and Referral
CCR&R Services
Fiscal Year 2013-2014
297,296
13,946 - 5%
283,350 95%
OEL State Network
Office
ELCs
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Agency Report
Child Care Resource and Referral
CCR&R Services
July 1, 2014 – December 30, 2014
184,827
8,224 - 4%
176,603
96%
OEL State Network Office
ELCs
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Agency Report
Partner Initiatives and CCR&R
Consumer Education
• Promotes informed choices for families
 Provides tools for families to help identify quality
child care and find resources for families
• Topics of interest
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Quality child care
Financial assistance
Community resources
Child development
Family engagement
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Agency Report
Partner Initiatives and CCR&R
• Rule Revision
‒ Rule 6M-9.300 Florida Administrative Code,
F.A.C., Child Care Resource and Referral
‒ Draft of potential changes sent to
representative EDs and focus group
‒ Begin rulemaking process with intent to present
at summer State Board of Education meeting
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Agency Report
Partner Initiatives and CCR&R
• Rule Revision (cont’d.)
– Includes greater emphasis on consumer education
– Removes requirement for cover letter and
informational packet
– Ensures access to CCR&R services and consumer
education for all families
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Agency Report
Child Care Resource and Referral
Provider Updates
• Provider updates due no later than May 31
• Current Status Report as of March 3, 2015,
provided in packets
Complaint Process
• Verify contact with coalitions
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Agency Report
Legislative Update
Elizabeth Moya
Director, Legislative Affairs
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Agency Report
2015 Legislative Session
Proposed 2015-2016
Legislative Budget
Rules Timeline | Tracking
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Agency Report
Director’s Discussion
Rodney MacKinnon
Interim Executive Director
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Director’s
Agency Report
Report
Discussion Items
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CCEP
School Readiness Curriculum
Performance Funding
Other
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Agency Report
Next Meeting
June 11, 2015