Transcript Our Ministries: Rooted and Growing

Leader Orientation
Fall 2013
Why are we here?
Feedback from Pender’s ministry and
committee leaders
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I don’t know who to report to
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I don’t know what is expected of me
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I don’t know what I am authorized to do
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I don’t know how we make decisions at Pender
I don’t know where to get help!
Jesus equipped His disciples…We need to equip our leaders!
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What’s the plan for today?
Agenda
Welcome & Prayer
Vision, Mission, and Core Spiritual Objectives
Church Structure & Roles of Council, Cluster, & Ministry
Decision Model & the role of prayer in Pender leadership
Planning Model
Budget Planning and Execution
Do’s and Don’ts of Communications
Next Steps
Closing Prayer
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Vision, Mission, and Core
Spiritual Objectives
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Pender United Methodist
Church will be a tree of life
in the community rooted in
God’s living Word with
branches growing and
moving by the Spirit and
spreading the love of Jesus
for all.
Make disciples for Jesus Christ
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Know God: Foster understanding of GOD as Lord &
Savior and support personal intimate relationships
with HIM
Love God and others: Love the Lord Your God with
all your heart, your mind, your soul, and spirit.
Love others as yourself
Grow in God: Assist all people in experiencing GOD
and expanding their personal relationships with
Jesus Christ through the Holy Spirit.
Serve God: Serve GOD through worship, prayers,
presence, gifts, and service to ourselves and others.
Share God: Proclaim the good news of Jesus Christ
to others through our actions and words.
Church Structure
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What does it mean to be a UMC?
The United Methodist Church (UMC) is a
connectional church
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The UMC provides services to local churches
Local churches are governed by “The Book of
Discipline of the United Methodist Church
Local churches support the UMC organization
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Prayer
The Holy Spirit
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The Bible
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The Book of Discipline
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Pender’s Strategy
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Church Council
Charge Conference
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Executive body of the local
church
Connecting link between
Pender and the Virginia
Conference
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Has general oversight of the
Church Council
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Meets annually (or more often
if needed)
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Elects the officers of the
church
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Governing body of the local
church.
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Sets policy for Pender
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Has oversight of all standing
committees and ministry areas
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Charged with the administration
of the church's organizational
and temporal life
How is Pender organized ?
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A cluster is a group of ministries that
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Share common goals and objectives
Are managed by a leader and assistant leader to
facilitate coordination, communication, and
resource provisioning
Cluster
Purpose
Objective
Life Task
Share God
Outreach
Communicating God’s word
through mission and ministry
Our witness
Serve God
Service
Demonstrating God’s love through
service
Our work
Know God
Worship
Celebrating God’s presence
through worship
Our worship
Educating God’s people through
discipleship
Our walk
Caring for God’s family through
prayer and fellowship.
Our relationships
Grow in God
Love God
Discipleship
Fellowship
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Achieving the overarching responsibilities and mission of the
respective committee or cluster
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Forging and implementing a strategy to achieve the mission
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Facilitating communication
◦ Within the committee or cluster and with other committees or clusters
◦ Between Pender UMC members and the committee or cluster
◦ Between Church Council and the committee or cluster members
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Ensuring the committee or cluster is resourced with
appropriately skilled volunteers
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Overseeing the preparation of budget submissions and the
execution of expenditures per the approved budget
Decision Making
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Prayer and consensus model
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All decisions are preceded by a short time of prayer
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Approval requires either unanimity or unity
◦ Unanimity: Unanimous belief that an affirmative decision is God’s will
◦ Unity: The person or persons dissenting is/are comfortable with the
discernment of the group
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When unanimity or unity is not achieved, the decision is
delayed for prayer
It is strongly recommended that ALL clusters and
committees adopt the prayer and consensus model!
Per the Book of Discipline
Any number of members present and
voting at any duly announced meeting
constitutes a quorum for the vote
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Compensation of the Pastor and any other staff
appointed by the UMC Conference Bishop
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Election of the following leadership positions
◦ Chairperson of church council
◦ Committee on Lay Leadership
◦ SPRC members and chairperson
◦ Finance committee members and chairperson
◦ Lay member of the annual conference
◦ Lay leader(s)
◦ Church conference recording secretary
Church Council must approve
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Any changes to the church wide budget
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Any policy changes
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Decisions that impact other clusters or committees
Clusters and committees should bring ANY
ideas/decisions that may benefit from input from
other areas to Church Council!
Any decisions that are in keeping with their
purpose and are within their allocated
resources
Planning Model
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Continual prayer asking for guidance
from the Holy Spirit is the single most
important part of determining both
which ministries Pender should execute
and how Pender should execute those
ministries
Emphasis on
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Love God and Love Neighbor
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Outreach and In-reach
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Cross Ministry collaboration
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Write the objective of the ministry activity in a “so that”
statement
◦ Use a simple statement: “We will do ___ so that ___ will happen.”
◦ “So that…” changes everything. It helps establish the
reason/purpose of why we do anything
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Ask the questions whether and how the “so that”
contributes to our ultimate objective “To make disciples
of Jesus Christ”
Determine how we will know if the ministry has
succeeded in it’s objectives
John 3:16 “God so loved the world that He gave His only Son so that…
everyone who believes in Him may not perish but may have eternal life.”
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Six months ahead: Identify cross ministry
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Three months ahead: Have a defined plan
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One month ahead: Begin executing and handling
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“What’s Next?”: Include follow up activities to help
participation needed
any unanticipated issues
build longer term relationships
As good stewards of God’s riches,
we must make the most efficient use of our resources
Telling the story
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Encourages general participation and volunteer participation
in ministry activities
Is needed before, during, and after an event
Venues
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“This Week at Pender”
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Pender website
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Pender Facebook site, twitter feed, and blogs
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Sunday morning announcements
Budget Planning & Execution
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Execute the planning process
◦ Prayer and guidance from the Holy Spirit
◦ “So That”
◦ 6-3-1
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Estimate the costs associated with the plan
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Mid August: Budget worksheets are provided electronically to
committee chairs and cluster leads.
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August Church Council meeting: Budget process and guidelines are
explained
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Early September: Budget worksheets are due to the Finance chairperson
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September Finance Committee meeting: Budget is reviewed in
preparation for the September Council meeting
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September Council meeting: Budget recommendations are presented.
Budget may be approved if there are no issues. Issues will result in
actions assigned for completion prior to the October Finance meeting
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October Finance meeting: Final budget submissions are reviewed.
Recommended budget is compiled
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October Council meeting: Final budget is approved for distribution and
communication to the church at the Church Conference.
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January 1: Execution against the budget begins
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Cluster Lead/Committee Chair role
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Finding a copy of your budget
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Tracking expenditures vs. budget
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Artifacts required for expenditures
Do’s and Don’ts of
Communications
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The Bible
The UMC Book of Discipline
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Lay Leaders and Church Council Chair
Administrative Assistant in the Church office
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The Pastors
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The Pastors are our Spiritual Leaders.
HOWEVER,
there are many other avenues to find the
answers to your questions
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Face to Face
Telephone
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E-mail
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DO NOT send e-mails for very
emotional or inflammatory issues!
Next Steps
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The Pender Mentoring Program exists
to develop, encourage, enhance,
empower and support ministry leaders
of Pender as part of the Body of Christ
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Each cluster will be assigned a Lay Leader to
serve as a mentor
Mentors will
◦ Help leaders navigate Pender’s governance
structure
◦ Provide leadership expertise and guidance
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Feedback will be gathered to improve the
mentoring program as it progresses
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Pender Leadership Orientation Package
◦ http://www.penderumc.org/training
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Pender Leadership Orientation Guide
◦ http://www.penderumc.org/guide