Transcript KOFF & ASSOCIATES, INC.

Mt. San Antonio College
CLASSIFICATION AND
COMPENSATION STUDY
February 2012
ABOUT KOFF & ASSOCIATES, INC
• 1984
70%
• Full Spectrum HR
Class & Comp
• Cities, Counties,
Studies
Special Districts, Others
• Straightforward, Interactive,
95%
Public Sector
All-Inclusive
Clients
WHY WE ARE HERE
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Classification and Compensation Study
Snapshot in Time
Incorporate Organizational Changes
Involve Employees
CLASSIFICATION
STUDY
PURPOSE OF A CLASS STUDY
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Up-to-date & Current
Enhance Recruitment Process
Objective Appraisals
Career Paths
Training Opportunities
Ensure Legal Compliance
Fair Compensation System
CLASS STUDY METHODOLOGY
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Initial Meeting with Project Team
Orientation Meetings
PDQ Completion & Review
Employee & Supervisor Interviews
Draft Class Concepts
Classification Description Development
Employee and Supervisor Review
Finalization
PROPOSED TIMELINE
• PDQ Due to Supervisor by March 9, 2012
• PDQ Due to Department Head by March 16,
2012
• PDQ Due to K&A by March 23, 2012
• Employee, Supervisor, and Management
Interviews – Week of April 2 OR 9, 2012
• Draft Class Descriptions Developed by
June 30, 2012
POSITION
DESCRIPTION
QUESTIONNAIRE
COMPLETING THE PDQ
• Not a Performance Evaluation
• Classifications are General
• During Work Hours (about 4 hours)
• No Changes by Supervisor
PDQ: SECTION 1.0 PURPOSE
• Brief Summary
• 2-3 Sentences
• Overall Purpose of Position
Example: Administrative Assistant
Under general supervision, performs a variety of administrative,
secretarial, and office assistance in support of management and
departmental staff; provides assistance on a variety of assignments
related to administration of budgets, contracts, research projects, and
department programs; performs skilled word processing, data entry,
and typing; provides information to the public and staff.
PDQ: SECTION 2
ORGANIZATIONAL CONTEXT
2.1 – Immediate Supervisor Name & Title
2.2 – Staff Name and Title
2.3 – Work Decisions (within stated
policies & procedures)
2.4 – Referred Decisions
2.5 – Review of Work (not performance
review)
PDQ: SECTIONS 3.0, 4.0, & 5.0
3.0 EQUIPMENT
4.0 CONTACTS
• Computer
• Hand Tools
• Power Tools
• Internal & External
• Not Supervisor
• Not Co-workers
5.0 BUDGET
• Actual Amount
• Expenditures &
Revenues
PDQ: SECTION 6.0
DESCRIPTION OF WORK
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List Duties by Importance
Begin with Action Verbs
Time
Frequency
Importance
EXAMPLE: ADMINISTRATIVE
ASSISTANT
# TIME FREQ IMP
DUTIES
1 25%
SD
C
Provides administrative support to managers and
departmental staff by assisting with duties of a
complex nature, including preparing and editing
agenda items for Board meetings.
2 15%
SD
C
Organizes and carries out administrative assignments;
researches, compiles, and organizes information and
data from various sources on a variety of specialized
topics related to programs in assigned area; checks and
tabulates standard mathematical or statistical data.
3 10%
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Assists or administers assigned department projects
and/or programs as assigned by management staff.
PDQ: SECTIONS 6.1, 6.2, & 6.3
6.1 – FLSA
– Exempt or Non-Exempt
6.2 – Complex or Difficult Duties
6.3 – Changes in Responsibilities
PDQ: SECTIONS 7.0, 8.0, & 9.0
7.0
SENSORY
DEMANDS
8.0
PHYSICAL
DEMANDS
9.0
ENVIRONMENTAL
CONDITIONS
PDQ: SECTION 10
JOB REQUIREMENTS
10.1 – Skills, Knowledge, Education, &
Experience
– Current description
– Specify changes
10.2 –Special Licenses/Certifications
SUPERVISOR REVIEW
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Last Page of PDQ
Not a Performance Evaluation
No Content Changes
Comments Only
COMPENSATION
STUDY
SURVEY ELEMENTS
Comparator
Agencies
Benchmark
Classifications
DATA COLLECTION
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Job/Class Descriptions
MOU’s
Organizational Charts
Salary Information
Description-to-Description
70% Match
Follow-Up
ALL ANALYSES COMPLETED IN-HOUSE
NO QUESTIONNAIRES
TOP MONTHLY SPREADSHEET
STATISTICAL CALCULATIONS
Median
• Midpoint
• Not Skewed
Average
• Arithmetic
Mean
Percentages
• Above/Below
INTERNAL RELATIONSHIPS
• Lack of Data
• Non-Surveyed Classifications
• Whole-Position Analysis
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Same class series
Scope of work
Organizational “worth”
Past internal relationships
• Implementation & Strategy Development
STAKEHOLDER TOUCH POINTS
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Kick-Off & Orientations
Employee/Supervisor Interviews
Class Description Review
Final Classification Issues
Compensation Study Elements
Survey Results
Final Compensation Structure
THANK YOU!
Questions
Comments
KOFF & ASSOCIATES, INC.
6400 Hollis Street, Suite 5
Emeryville, CA 94608
510/658-KOFF (5633)
510/652-KOFF (5633)
www.KoffAssociates.com
Human Resources Consulting Since 1984