Transcript Welcome to Facilities and Maintenance Department

Welcome to the Facilities and
Maintenance Department’s
SDOC District Awareness
Program
April 23, 2008
Program Outline
• Who are we?
• What do we do?
• Why do we do it?
• How Long Do Projects Take?
• How much do Projects Cost?
• Who do you contact if you have a question or have a
building problem?
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Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
(4 total employees)
Planning Services
Karen Collins
(5 total employees)
Permitting Services
Chris Crowe
(4 total employees)
Design and Construction Services
Jose Manent
(11 total employees)
Maintenance Department
VACANT
(131 total employees)
The SDOC Maintenance and Facilities Department is under the
Direction of Mr. Eric Houston, Assistant Superintendent for the
District.
The above support areas within the Maintenance & Facilities
Department include 24 employees in Facilities and 131 employees in
Maintenance.
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Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
(4 total employees)
Planning Services
Karen Collins
(5 total employees)
Permitting Services
Chris Crowe
(4 total employees)
Design and Construction Services
Jose Manent
(11 total employees)
Maintenance Department
VACANT
(131 total employees)
Planning Services
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What Do We Do?
• Long Range Planning to Serve the Needs of Students in
the Future.
• School Concurrency
• Property Acquisition
• Coordinate School Planning with Local Government (City
of Kissimmee, City of St. Cloud and Osceola County).
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Why Do We Do It?
• To create student stations when warranted by growth.
• To ensure proper siting of new schools.
• To reduce the number of portables on school
campuses.
• Senate Bill 360 mandates School Concurrency.
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School Concurrency
• School Concurrency applied to each residential
development at time of site plan and final subdivision
approval
• Adequate school capacity must be in place or under
construction within 3 yrs.
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School Concurrency Benefits
• School Capacity Considered in the Approval Process for
New Residential Development
• Strong Accountability and Coordination
• Collaborative Mapping/Data Gathering
• Objective Oversight and Monitoring
• School Concurrency Provides an “Early Warning System”
for the School District to Plan for Future Student
Enrollment Growth.
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Level of Service (LOS)
• Standard which Measures the Utilization of School
Facilities
• Established by the School Board in Conjunction with
Local Government
• Must be District-wide and Apply to All Schools of the
Same Type
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Concurrency Service Areas (CSAs)
• Geographic area within which level of service is
measured
• Within 5 years of school concurrency adoption, we must
adopt concurrency service areas smaller than districtwide
– We are planning 10 CSAs to be adopted after 5
years
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Where Are We Now?
SDOC 5 Year Tentative Work Plan includes:
– 6 new elementary schools and land for 2 more
– 1 new middle school and land for 1 more
– Land for 1 new high school
– 1 new vocational shop
– Comprehensive renovation of 2 high schools
– 108 classroom additions to various campuses
The School District of Osceola County is building the most
cost effective new school designs in Central Florida.
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SDOC IS IN FLORIDA’s TOP 10!
RATE OF STUDENT GROWTH
• 1997/1998
• 2003/2004
• 2007/2008
28,657 students
39,919 students
52,300 students
• SDOC’s historical student growth has typically been
approximately 3000 students per year. However, the
growth from SY06/07 to SY07/08 was only 1200 students.
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How Do We Compare in Central Florida?
Age of Schools and % of Square Feet less than 10 years old
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Age in Years and Percent of Sq. Ft.
50
40
30
20
10
0
Brevard
Indian River
Lake
Average Age of Facilities
Orange
Osceola
Polk
Volusia
% of Square Feet 1-10 years old
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How Have We Managed to Serve Growth So Far?
• Using Creative
Approaches to Providing
New Student Stations
• Aggressive Charter
School Program
• Use of Educational
Facilities Benefit District
(EFBD)
• Portables
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Planning for Growth
• The East Shore Planning Area is
comprised of 6 DRIs
• Student Impact on School
District:
– 8,376 Elementary
– 3,695 Middle
– 5,116 High
• New Schools will be Needed to
Serve the Students in this Area:
– 11 Elementary Schools
– 3 Middle Schools
– 3 High Schools
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Planning for Growth
7/18/2015
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Planning Services
Planning for the unforeseen…
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Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
(4 total employees)
Planning Services
Karen Collins
(5 total employees)
Permitting Services
Chris Crowe
(4 total employees)
Design and Construction Services
Jose Manent
(11 total employees)
Maintenance Department
VACANT
(131 total employees)
Permitting Services
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What do we do?
Permitting Services was developed to establish and
implement a plan review, on-site construction inspection,
and building code enforcement program.
Permitting Services administers the review of plans and
specifications to ensure compliance with adopted codes
and standards for the School District of Osceola County.
Services Provided
•Permitting
•Plan Review
•Pre-Application Assistance
•Code Interpretation
•Contractor Tracking
•Inspections
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Why Permitting Services?
• To protect the public’s life, safety, health, and welfare
in the building environment.
• To ensure compliance to Florida Building Code (FBC)
• To ensure compliance to State Requirements for
Educational Facilities (SREF)
• To ensure a timely review of school design
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When is a permit required?
• New Construction- From a storage shed to a new campus
• Alteration or Addition to a Structure
• Alteration or Addition to a Plumbing, Mechanical, Electrical
or Gas System
• Alteration of Site Drainage, Grading, Parking, Driveway or
Utilities
• Alteration or Addition of Fencing
…and
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When is a permit required?
• Alteration or Addition of Signs
• Change of Occupancy of Any Portion of Any Building
• Demolition of Any Structure or System
• Alteration or Addition of Playground Equipment
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Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
(4 total employees)
Planning Services
Karen Collins
(5 total employees)
Permitting Services
Chris Crowe
(4 total employees)
Design and Construction Services
Jose Manent
(11 total employees)
Maintenance Department
VACANT
(131 total employees)
Design & Construction Services
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Design & Construction Services…….
What do We Do?
• Assist Mr. Houston and School Administrators in
identifying Facility Design & Construction projects.
Assist in determining Project Scope and Priority of
Project
• Manage the Design Process and plan for the
construction delivery of the work
• Establish Schedule/Budgets for Capital Projects
approved by the School Board
• Manage Projects during the Bidding/Construction
phases of the Work
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Design & Construction Services…............
What do We Do?
• Administer selection process for Construction Managers,
Contractors, and other vendors that construct the
District’s capital construction projects
• Manage all contracts in place during construction phase
of the project
• Assist Maintenance Department with any warranty items
as needed during the Warranty Phase of the project
• Provides on-going coordination and communication with
the other Maintenance & Facility departments as well as
other District departments and school location personnel
to meet the District’s goals and objectives pertaining to
District facilities
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School District Facilities’ Brain Challenge:
Question: How
many total construction workers and
managers, actually are employed by contractors and
participate in the construction of a typical District
elementary school?
Typically 350 persons have a hand in the
construction of a typical District elementary school
including SDOC personnel, construction managers, project
managers, subcontractors, and tradesman.
Answer:
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Nothing like having talented contractors on site!
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And then…..
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Design & Construction Services…...
Why Do We do It?
• Board Mission Statement
“Education Which Inspires All To Their Highest Potential”
• Superintendent’s Goals/Objectives Pertaining to Facilities
“Develop schools that are low maintenance, durable, and cost
effective”
“Develop policies/procedures to provide timely maintenance
services to all facilities”
“Research alternatives for maximizing facility usage”
• 5-year Capital Plan Requirements (Required by Law)
• All Operations Governed by Florida Statute, Dept. of Education
State Requirements for Educational Facilities (SREF), and the
Florida Building Code
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Design & Construction Services….....
How Do We Do It?
Capital Project Planning Yearly Cycle
Jan/Feb
Schools Place Capital Project Requests
Mar/Apr
Maintenance/Facilities evaluates
capital requests & establishes prelim.
budgets/priorities for submitted projects
May
Capital Outlay Committee Meetings for review
and final recommendation for Capital Project
List
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Design & Construction Services…....
How Do We Do It?
Capital Project Planning Yearly Cycle
June
Facilities finalizes budget amounts for
recommended List of Projects and provides to
SDOC for incorporation into District budget
June
Final Capital Committee review of Project List;
Revenue Projections received from State and
final adjustments made to align project costs
with available revenues
July
Board Review and approval
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Now matter how well you plan…
…things happen
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..things could be worse
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School District Facilities’ Brain Challenge:
Question: How
many students stations have been built
and added to the School District in the last four years?
Answer: 10,950
Student Stations, comprised of 6 elementary
school prototypes, 1 store conversion project, 1 middle
school wing addition, 1 high school prototype, and 1
elementary wing addition.
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Design & Construction Services
What do We Do?
2007/2008 Capital Work Plan
105 Projects, ranging in size from $5,000 to $16,000,000
• Renovations/Remodeling to Schools - approx. $18,527,000
• Life Safety /Code Items @ Schools- approx. $3,000,000
• New Schools or Additions to Schools - approx. $76,000,000
2007/2008 New School Projects Currently Underway
•
•
•
•
New Harmony Community School, (Elementary “J”)
New Alternative Education Center, (New Beginnings)
New Elementary School “L”, (Poinciana)
New Middle School “CC”
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Design & Construction Services
What do We Do?
2007/2008 Capital Work Plan (continued)
2007/2008 Notable Renovations and Additions
• New Auditorium Building at Poinciana High School
• Osceola County School for the Arts HVAC Renovation
• Comprehensive Renovations at Osceola High School & St. Cloud High School
2007/2008 New School Projects Recently Completed and Opened
• Neptune Elementary School (August 2007)
• Flora Ridge Elementary School (January 2008)
• Liberty High School (August 2007)
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School District Facilities’ Brain Challenge:
How many total square feet of area does the
District current elementary school prototype contain?
What is the cost per square foot for that prototype?
Question:
Answer:
110,725 square feet, at a cost of $129.83 per sq. ft.
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Design & Construction Services
What do We Do?
2007/2008 Capital Work Plan
2007/2008 Notable Renovations and Additions
• New Auditorium Building at Poinciana High School
• Osceola County School for the Arts HVAC Renovation
• Comprehensive Renovations at Osceola High School & St. Cloud High School
2007/2008 New School Projects Recently Opened
•
•
•
Neptune Elementary School (August 2007)
Flora Ridge Elementary School (January 2008)
Liberty High School (August 2007)
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School District Facilities’ Brain Challenge:
How much has the District saved in tax savings
using the Owner Direct Purchase Programs, on new
construction projects, since 2007?
Question:
$1,480,680 has been saved by the District by
purchasing construction materials direct from suppliers on
4 combined schools.
Answer:
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…and the negotiation begins!
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How Long Do Projects Take?
GENERAL TIME FRAMES FOR PROJECT IMPLEMENTATION
Planning
New High School
New Middle School
New Elementary School
Major Renovation/Remodeling
Minor Renovation/Remodeling
Life Safety/Emergency
Portable Install or Relocation Projects
Technology Projects
Design
6-24 mos. 10-18 mos.
6-24 mos. 8-15 mos.
6-12 mos. 6-12 mos.
4-8 mos. 4-12 mos.
1-4 mos.
3-6 mos.
1-3 mos.
n/a
1-3mos.
1 mo.
1-2 mos.
1-2 mos.
Permitting
Bid
Construction
1-2 mos.
1-2 mos.
1 mos.
1-2 mos.
1 mos.
1 mo.
1 mo.
1 mo.
1-2 mos.
1-2 mos.
1-2 mos.
1-2 mos.
1-2 mos.
1 -2 mos.
n/a
1-2 mos.
20-24 mos.
15-18 mos.
10-12 mos.
10-12 mos.
6-12 mos.
2-6 mos.
2-3 mos.
1-6 mos.
Warranty Total Time
12 mos.
12 mos.
12 mos.
12 mos.
12 mos.
n/a
n/a
12 mos.
50-82 mos.
45-73 mos.
36-51 mos.
28-44 mos.
24-37 mos.
5-14 mos.
5-8 mos.
17-25 mos.
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Who do you contact if you have a question or
have a problem during construction?
• Director of Design & Construction Services (Jose Manent)
• Office Phone
• Cell Phone
407.518.2960
407.908.1612
• Sr. Managers, Construction Services
•
•
•
•
•
•
Sam Dower (Renovations)
407.518.2959
Gary McClanahan (New Schools)
407.518.2957
Rick Butler (Capital Projects)
407.518.2953
Remy Gili (Capital Projects)
407.518.2937
Doug Owens (CADD Support)
407.518.2981
Dan Olson (Information/Data Support)407.518.2991
• EMERGENCY CONTACT (after hours)
West Side- 407.908.9896
East Side- 407.908.3560
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School District Facilities’ Brain Challenge:
How many 6” thick, concrete tilt panels does it
take to complete the exterior structure of the
District’s Elementary school prototype? How long
does it take to erect?
Question:
It takes 109 tilt wall panels. It takes 6 weeks to
form and cast in place the tilt wall panels and 5 days
to erect them in place.
Answer:
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Typical Tilt Wall Panel Castings
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Typical Tilt Wall Panel Erection
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Typical Elementary School Superstructure
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Maintenance & Facilities Department
Assistant Superintendent for Facilities
and Maintenance Department
Mr. Eric Shawn Houston
(4 total employees)
Planning Services
Karen Collins
(5 total employees)
Permitting Services
Chris Crowe
(4 total employees)
Design and Construction Services
Jose Manent
(11 total employees)
Maintenance Department
VACANT
(131 total employees)
Maintenance Department
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Employee Statistics
• Maintenance Department has a total of 131 employees
 8 custodians
 98 tradesmen
• The School District has approximately 7 million
square feet of building space
• The state standard for tradesmen per square foot is
1:45,000
• The Maintenance Department ratio is 1:71,000
 The department would require a total of 155
tradesmen to meet the state standard
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Custodial Services
• State Standards
 Cleaning
 Staffing
• Productivity Standards
 Work Loads
 Scheduling
 Budgets
 Work Control Methods
• Inspections
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Custodial Services continued…
• Training
 Certification
 Masters
 Modules
• Equipment
 Usage
 Selection
• Support Services
 Facilities Assessment
 Chemical Selection
 Cleaning Assistance
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Maintenance Warehouse
Annual Purchasing
• Over the course of a year the Maintenance Department
processes approximately 7,500 purchase orders and
3,200 credit card orders totaling on average $12,000,000
Warehouse Inventory
• The Maintenance Warehouse has nearly 5,000 parts in
inventory which total over $880,000.
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Work Order Statistics
• In the school year 2007-2008 the Maintenance
Department expects to receive a total of 30,729 work
orders and complete 31,693 work orders.
• Work Orders are categorized into 3 areas General Maintenance = 20,677 received and 21,438
completed
 Health and Safety = 1,554 received and 1,489
completed
 Preventive Maintenance = 8,498 received and 8,766
completed
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Maintenance Department Service Areas
Director
of
Maintenance Department
Assistant Director
of
Maintenance Department
Zone A
and
Fire Alarm Manager
Zone B Manager
Mechanical Manager
Zone C Manager
Zone D Manager
Small Projects/
Portable Manager
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Facilities Served
Maintenance serves approximately 67 facilities:
 21 Elementary Schools
 7 Middle Schools
 9 High Schools
 4 Multi-level
 20 Ancillary
 6 Charters (2 facilities are maintained by the District. At 4 facilities
the department maintains the kitchen only)
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Maintenance Services Provided
•Cabinetry
•Kitchen Equipment
•Carpentry
•Locks
•Concrete
•Painting
•Electrical
•Pest Control
•Fencing
•Plumbing
•Fire Alarm
•Roofing
•Grounds
•Vehicle Repairs
•HVAC and Refrigeration
•Welding
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Questions?
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THANK YOU!
(For your attention and active participation)
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Student Achievement
Our #1 Priority
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