Transcript Know your ASIS Member Benefits!

ASIS International Chapter
Officer Training
Module 1: Chapter Chair & Vice Chair
Why Volunteer?
 Make a Difference
◦ Advance Professional Security Practice
◦ Help Make our World a Safer Place
 Expand your Network
◦ Members Helping Members
◦ Global Resources and Capabilities
 Enhance your Professional Skills
◦ Gain Leadership Skills
◦ Enhance your Expertise
◦ Gain CPE points
What’s in it for me?
Taking a controlling position in a volunteer organization,
can charge your learning about leadership faster than
most other experiences . You will have almost no
commercial experience which will put you into positions
of authority and responsibility as quickly.
Elements of Chapter
Leadership
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Building the Vision
Communication
Setting Goals
Motivation
Coaching
Building a Team
Conflict
• Empowerment
and Delegation
• Retention and
Recognition
• Handling Change
• Using Meetings
Duties & Responsibilities
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Presides over all meetings and events
Performs a wide range of management functions
Reporting link between the chapter and RVP
Appoint Chairpersons of other chapter committees
as deemed necessary
Skills Needed
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Diplomacy
Leadership skills
Organizational skills
Good oral and written skills
Past ASIS volunteer leadership experience
Good working knowledge of Chapter operations
Strategic Plan and Goals
 The ASIS International Strategic Plan is the core document which
drives all volunteer leadership activities. It is important as the
Chapter Chair to read and understand that Strategic Plan as the
goals at Chapter level should reflect the Society’s goals
 Your Chapter’s own strategic plan should focus on the following
goals:
◦ Fulfill the needs of members and the profession.
◦ Deliver quality education and create opportunities for information exchange
◦ Develop and promote security standards and certifications while espousing
ethics
◦ Advocate for ASIS International an the profession to key audiences
◦ Perpetuate the strength of ASIS International
Reporting Functions
• Ensure the Chapter Officer Questionnaire is submitted by Dec. 10th.
• ASIS HQ uses this document to update its records annually and grant access to the restricted
areas of the ASIS Website.
• The Chapter Officer Questionnaire is available through the ASIS Website
http://www.asisonline.org/membership/forms/chapterquestionnaire.pdf
• Each month you must ensure that a Chapter Activity Report is submitted by
the chapter.
• This report should be submitted by the Chapter Secretary within 24 hours of
the monthly meeting conclusion.
• In addition to the monthly report the chapter is required to file a yearly
financial/audit report with ASIS HQ. This report is due to HQ no later than 3
months after the end of the calendar year. See Chapter Financial Handbook for
additional details
• Each chapter is also required to filed an IRS 990-N form with the Internal
Revenue Service. See Chapter Financial Handbook for additional details
Annual Programming
 Very simply annual programming is preparing to have
meetings of value.
 A minimum of six meetings must be held each year, one
chapter fundraiser or seminar, and a special program like
the Law Enforcement Appreciation Dinner.
 ASIS Webinars, either live or recorded, are a great way to
add value to a chapter meeting.
 Best Practices for program planning available from the
ASIS Website and Chapter Management CD!
ASIS Chapter Awards
Program
 The awards program is designed to promote and reward excellence at
the chapter level.
 The ASIS Chapter Awards program is a great way to stimulate chapter
activity.
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Chapter Community Service Award, Due Date April 1
Chapter Website of the Year Award, Due Date May 15
E.J. Criscuoli Volunteer Leader of the Year Award, Due Date May 15
Chapter Newsletter of the Year, Due Date November 1
IB Hale Chapter of the Year Award, Due Date Nov 30
Chapter Membership
 Membership is the lifeblood of an organization and consists
of two functions;
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Sustaining members
Gaining new members
 Member-get-a-Member campaign :
http://www.asisonline.org/membership/reachout/default.xml
Chapter Membership Roster
• ASIS HQ Staff will provide the chapter with periodic chapter roster updates.
• These updates will be sent directly to the chapter chair via e-mail.
• The updates will include new members, members transferred in to the chapter, members transferred
out the chapter, and individuals whose membership has been placed on hold.
• Chapter officers can obtain a complete chapter membership roster at any time by
sending an e-mail request to ASIS HQ Staff at
[email protected].
• Chapter Chairpersons are authorized to request chapter rosters only for their specific chapter. If other
chapter rosters are requested, the Regional Vice President, in the region where the other chapter is
located, must approve this request in writing to ASIS HQ. All such requests will indicate the purpose
for which a multiple chapter roster will be used.
Certification
• ASIS International has set the standards for certification in
security for more than 25 years. Certification plays an
important role in the security industry by identifying high
professional standards.
• A great way to get members involved in the chapter is to host
a certification study group or review program.
• ASIS International offers chapters a discount on the
Certification Study Guides.
Succession Planning
• Every chapter should have a defined succession plan for the
four chapter officer positions.
• The succession plan will ensure that individuals stepping
into leadership roles will have the basic knowledge and skills
to be successful in their new positions.
Vice Chair
 Duties:
• Presides over all meeting and events in absence of Chair
• Assists Chair in general management of Chapter
• Generally being prepared for future role as Chair
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Diplomacy
Leadership skills
Organizational skills
Good oral and written skills
Past ASIS volunteer leadership experience
Good working knowledge of Chapter operations
Additional Duties
Supervises all Chapter Committees
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Certification
Foundation
Law Enforcement Liaison
Hospitality
Membership
Programs
Newsletter and/or Website
Standards
Job Placement
Support Chapter Development
 Chapter development is in the best interest of the Vice
Chair. This is the perfect example of the adage, “You will
reap, what you sow”.
 When you assume the Chair position all the programs and
development you fine tuned will be in place to support you
through your term!
Request Forms
• There are several forms you should familiarize yourself with as you will
more than likely need to utilize them during your term.
• The forms below can all be found on the ASIS Website, the Resource
Guide, and the Chapter Management CD.
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Chapter Supply Order Form – this form can be used by any chapter officer to request a
supply of ASIS Promotional Materials free of charge.
http://www.asisonline.org/membership/volunteer-secure/chaptersupplyform.pdf
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Chapter Promotional Display Form – this form can be used to request table top
displays for chapter events. http://www.asisonline.org/membership/volunteersecure/chaptermarketingdisplay.pdf
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Certification Study Guide Order From – the chapter will need to submit this form in
order to utilize the chapter discount on ASIS Certification Study Guides.
http://www.asisonline.org/chapters/membersecure/VirtualChapter/Chapter_Study_Guide_Request_Form.pdf
Resources
 Your RVP
◦ Keep open lines of communication with your RVP. They are there to assist you and provide guidance in the same
manner you are for the chapters of your region.
 ASIS HQ Staff
◦ Matt Mantione and Eric Orr are always willing to assist you with any questions you may have. For chapter
membership rosters please send a request to [email protected].
 Region & Chapter Management CD
◦ This comprehensive CD contains all of the policies, procedures, handbooks, guides, award nomination forms,
request forms, order forms, FAQs, and best practices you will need to be a successful chapter officer.
 Region & Chapter Officer Resource Guide
◦ An abbreviated and printable version of the Management CD. Includes request forms, order forms, Chapter
Questionnaire, chapter awards information, and general chapter policies and procedures. This document can be
found on the Management CD and on the ASIS Website.