Transcript Selling to New York State Government

Procurement Opportunities An overview of
Information Technology Contracting
in New York State
Presented by
OGS Procurement Services Group
Don Greene, Assistant Director, IT Teams
Virginia Lazzaro, Assistant Director, CSA
Contract Terminology
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Centralized Contract
Agency Contract
Back-drop Contract
Mini-bid Process
Best and Final Offer
Volume of Sales
IDIQ (Indefinite Delivery Indefinite Quantity)
Plan To Procure
IT Contracting/Purchasing
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Preferred Sources
Centralized contracts
Agency Contracts
Discretionary purchases
– http://www.ogs.state.ny.us/purchase/SearchBrowse.asp
Centralized Contracts
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Contracting plans and templates
Standard Terms and Conditions
Direct contracts with manufacturers/developers
Reseller/VAR/Agents/Direct sales
Reseller held agreements
Back drop contractor
Continuous/Periodic Recruitment
NYS Contract Reporter Advertizement
Regional/Statewide/Multiple Awards
Use Guidelines / 20% Rule
AGENCY CHOICE & RESPONSIBILITY
Resellers
• Standard contract language encourages and
allows manufacturers/developers who hold
direct contracts to utilize resellers, vars and
sales agents to help fulfill contractual
obligations.
http://www.ogs.state.ny.us/purchase/snt/awardnotes/7609319093can.pdf
Contracting Plans
• Plans developed for each area
Examples:
PC’s
http://www.ogs.state.ny.us/purchase/biddocument/75350MicrocomputerPlan.pdf
Enterprise Systems
http://www.ogs.state.ny.us/purchase/biddocument/76200EnterpriseSystemsPlan.pdf
Databases
http://www.ogs.state.ny.us/purchase/biddocument/DbBidPlan.pdf
IT Contracting Areas
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Hardware
Software
Telecommunication
Services
Hardware
• Manufacturer contracts
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Personal Computers – desk tops, lap tops, etc.
Printers
Systems and Peripherals, Storage
Enterprise Systems
Power Protection Equipment
Assistive Technology
• Resellers
• Continuous or periodic recruitment
Software
• Reseller Catalogue Contract
– (Cooperative Multistate agreement)
• Direct Developer Contracts
– Software Template
– Software Plan : To qualify for a direct contract, a
software developer must have volume sales of at
least $500,000 annually, under the software
catalog contract or provide evidence that the
developer has licensed $500,000 in volume with
authorized users of PSG contracts. Meeting these
standards does not entitle a software developer to
a direct contract with the state, but is the
minimum threshold to be considered for eligibility.
– Resellers allowed
Telecommunications
(consolidation of awards)
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CTS (Comprehensive Telecommunications Services)
CTES (Comprehensive Telecommunications Equipment & Solutions)
Radio Equipment
Security Systems and Solutions
– Contracts with suppliers (manufacturers &
resellers for types of services.
– Regional/statewide/lot
– Periodic recruitment
Services
• IT Services
• Other Technology Services
– E-Learning, Financial Services
IT Services
• Information Technology Services
“Back-Drop Contract”
– 8 Type of Service
– 28 Categories of Expertise
– Mini Bid Process (different than Best & Final)
• New Contract RFP Status
Other Technology Services
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E-Learning
Information Advisory
Electronic On-line Databases
Financial Services (RFP’s)
– Financing
– Bank Card
Contract Use Guidelines
– contracting as a two step process
– seeking competition where it exists
– Procurement Record
– Plan To Procure
Making the most of the
Government Procurement Process
• Understand the Terminology
• Be informed
– Procurement Guidelines
– Contract documents
• Utilize available resources
– Bidder services
– Guidelines
• Attend bidders conferences
• Request debriefing
Contact Us:
• Procurement Services –
Customer Services
Phone: 518-474-6717
email: [email protected]
Questions ?