Transcript NIH PRE-SUBMISSION STRATEGIES

AECOM Office of Grant Support
http://www.aecom.yu.edu/ogs
Belfer 913,917; x3642
[email protected]
[email protected]
OGS Grants.gov Info
http://www.aecom.yu.edu/ogs/Gg
Grants.gov
Electronic Submission of Applications to
Federal Grant-making Agencies
April 5-6, 2006
WHAT is Grants.gov?
WHY does Grants.gov exist?
WHO is affected by Grants.gov?
WHEN does Grants.gov happen?
HOW does Grants.gov work?
WHAT is Grants.gov?
Grants.gov will be the portal for all grant
applications to 26 federal agencies
Proposals are submitted through Person-to-System or System-to-System modes
Person-to-System
NIH
(Forms-based;
uses PureEdge software)
Grants.go
v
PI Desktop
Database
System-to-System
(aka “S2S”)
Application
Format
Transformation
DOD
NSF
Grants.gov will be the portal for all grant
applications to 26 federal agencies
AECOM proposals will be prepared and submitted using PureEdge software
AECOM PI
Person-to-System
(Forms-based;
uses PureEdge software)
Grants.go
v
Application
Format
Transformation
NIH
PHS 398
SF 424
New Terminology
NIH/PHS 398
Grants.gov/SF 424
New
Competing Continuation
Revision or Amendment
Competing Supplement
PA and/or RFA
PI
SO (Signing Official)
Other Support
Literature Cited
Consortium Budget
New
Renewal
Resubmission
Revision
FOA (Funding Opportunity Announcement)
PD/PI (combined term)
AOR (Authorized Organizational Rep)
Current & Pending Support
Bibliography & Refs Cited
Subaward Budget
WHY does Grants.gov exist?
eRA History
1993: Al Gore releases National
Performance Review plan “to reinvent
government to work better and cost less”
NIH eRA History
1994-1997: Early pilot testing of electronic proposal
submissions to NIH, DOD, DOE by 10-20 major
grantee institutions
1999: NIH eRA Commons established to provide grants
administration support through the Internet
NIH eRA History
2003-2004: NIH conducts pilots in which 100 PIs from 30
institutions submitted electronic applications through
commercial service providers.
Nov 2003: NIH Commons begins eSNAP pilot to accept
non-competing progress reports electronically
Jan 2005: NIH opens door for electronic submissions via
service providers for select grants
August 19, 2005
NOT-OD-05-067
NIH announces plans to:
1) transition from the PHS398 application to the SF424
Research and Related (R&R) application
2) simultaneously transition to electronic submission
via Grants.gov by the end of 2007
WHO is affected by Grants.gov?
Grantor Agencies
Grantee Institutions
Principal Investigators
Department Administrators
Grant Reviewers
Software companies
WHEN does Grants.gov happen?
Redefining the concept of “deadlines”…
Electronic applications are different.
Errors detected by federal agencies after the
initial submission will need to be corrected.
The resubmitted corrected version of the
proposal must be received by the agency PRIOR
to the original published deadline for the grant
program.
Hypothetical Grants.gov Submission for
1 June 2007 NIH Deadline
Mon 21 May:
Tues 22 May:
Tues 22 May:
Weds 23 May:
Thurs 24 May:
Fri 25 May:
Sat 26 May:
Tues 29 May:
Weds 30 May:
Thurs 31 May:
Fri 1 June:
Internal forms approved
PI completes full proposal
Proposal transmitted to Grants.gov
Errors detected by agency
Errors “corrected” by PI and staff
Proposal resubmitted to Grants.gov
Errors still detected by agency
Errors corrected by PI and staff
Server slowdown delays sending
Proposal resubmitted to Grants.gov
Error-free submission confirmed
HOW does Grants.gov work?
The Grants.gov Process
Find a grant program
Download and complete an application
Submit application via AOR
Correct errors and resubmit (if necessary)
The Essentials:
Register as “PI” on NIH Commons
Install the PureEdge viewer
Install PDF generation software
Download FOA narrative
Download FOA application package
Follow FOA instructions
The Essentials
(continued)
Prepare application
Consult Grants.gov application guide
Submit internal forms early
Request AOR submission early
Monitor application progress
Reject error-free application image (optional)
Register as “PI” on NIH Commons
AECOM faculty investigators who plan to serve as PIs
may open an NIH eRA Commons account by
completing an authorization form:
http://www.aecom.yu.edu/ogs/NIHCommonsRegistration.htm
Install the PureEdge viewer
http://www.aecom.yu.edu/ogs/gg/Downloads.htm
Another option for Mac users??
BOOT CAMP
Intel-based Macs only
Funding Opportunity Announcements
FOAs include all NIH PAs and RFAs.
Identify FOAs using…
NIH Guide http://grants.nih.gov/grants/guide/index.html
Grants.gov http://www.grants.gov/
Ex.
RFA-RM-06-005
PAR-06-093
Funding Opportunity Announcements
PA-06-309
Grants.gov application download site
Parent R21 (with AECOM info)
Preparing an Application
Only the specific application package
associated with an FOA can be used to apply.
Some fields of the application are pre-filled
from the announcement.
The forms must be filled out according to the
accompanying application guide and any
specific guidelines in the announcement.
All mandatory
Grants.gov
fields are highlighted and
denoted with an
asterisk.
However, there are
application fields not
marked as mandatory
on the federal-wide
form but that are
required by NIH.
For example, the
credential field of the
R&R Senior/Key
Person Profile
component MUST
contain the PI’s
assigned eRA
Commons User ID for
NIH to process the
application
submission.
Preparing Text Attachments
NIH only accepts attachments in PDF format.
Do not put special characters in file names.
Disable all security features in the PDF
document.
Do not send PDF documents with editable fields.
WARNING!!
When savings changes to a PureEdge
application file, check both name and
location of new file.
Saves following PDF attachment may be
made to the PDF source folders. This can
result in storage of proposal components
in multiple files.
Consult the Grants.gov
application guide
180 very helpful pages
Submit Internal Forms
General procedures for internal approvals
have not changed.
Failure to submit GA6742 at least eight (8)
working days prior to agency deadline may
make successful electronic submission
impossible.
Submit Internal Forms
GA6742 must be accompanied by:
1) detailed budget,
2) modular budget narrative or budget
justification,
3) SF424 cover (2 pages),
4) PHS 398 cover supplement* (2 pages),
5) PHS 398 Checklist* (2 pages),
6) any other relevant documentation.
*part of PureEdge SF424 package
Note:
PI signatures on grant applications are no longer
necessary. However, NIH will soon require all
institutions to maintain a written certification
with unique PI signature and date in support of
the submission of the specific application.
AECOM’s internal grant approval form GA6742
will soon be updated to include a new assurance
page requiring PI signature.
Submit application via Authorized
Organizational Representative (AOR)
AORs submit grant applications on behalf
of institutions seeking federal funding.
Each academic department will have an
administrator serving as an AOR.
Departmental administrators must request AOR
designation by completing the 3 step process outlined
at http://www.grants.gov/Register
Submit application via AOR
Principal investigators will transfer
completed application files to his/her
department’s AOR for proposal submission.
Plan to submit as early as possible.
If a department does not have a designated
AOR, the PI will transfer the application to
Grant Accounting for submission.
Submit application via AOR
No proposal will be submitted to NIH via
Grants.gov prior to final approval of
internal form GA6742.
Monitor Application Progress
Once the application has been submitted, Grants.gov
and eRA Commons will send a series of status Email
notifications.
Grants.gov sends notifications to the AOR only;
eRA Commons sends notifications to the AOR/SO and
the PI.
Email can be unreliable – applicants should proactively
check the status of their applications in eRA Commons
after submission.
Application
Received by
Grants.gov
Tracking No.
Time stamp
PI and SO must log
into NIH Commons
to check proposal
status. Error and
warnings will be
displayed.
Errors must be
corrected and a new
application
submitted.
Warnings do not
require corrections.
Once all errors are corrected, a grant image is
generated and made available for viewing by the
PI and the Signing Official (SO).
NIH is expected to announce the elimination of
the current requirement for PI and SO
verification/approval of the grant image.
Instead, either PI or SO may reject the error-free
proposal within 48 hours of its availability on NIH
Commons. If a proposal is not rejected, it will
continue forward to review.