Transcript Residential Learning Communities

Division of Student Affairs
Educational Opportunity Program
and Ethnic Affairs
EOP Student Advisory Board
Importance of Creating a Student
Organization
 Students can master their inter/intra collegial
relationships
 ESAB organizations impart skill sets to become
community leaders
 ESAB organizations end marginalization
 ESAB organizations encourage students to become
active members in their university
Division of Student Affairs
Before Establishing a Student
Organization
Needs of the EOP department must be
addressed
Resource needs of the departments &
organizations must be addressed
Division of Student Affairs
Presentation Outline…Where We Are
Going
Robert Guzman:
Introduction/History
Bryan Spencer:
Establishing an EOP
Student Advisory board
Gabriella Edwards:
Executive Positions
Presentation Outline…Where We Are
Going
John Lee Duncan:
Benefits derived
from participants
Jini Hogg:
Benefits of the
student advisory
board
The Creation of ESAB
 Genesis: 2002
 2004 and 2005
 Name designation
The Creation of ESAB
ESAB
» First Contact
» Fall Kick-Off
» Open House
» Graduation
Reception
ESAB Mission Statement
“Demonstrating academic potential and
the motivation to succeed, the EOP
Student Advisory Board (ESAB) is a
diverse undergraduate student body that
strives to serve, create, improve, promote
and advocate EOP student interests. As a
well balanced student voice, ESAB seeks
creative and innovative ways to inform
and engage not only the university but
also the San Diego community and thus
provide opportunities to highly motivated
and academically qualified students in
the EOP family.”
Division of Student Affairs
Creating a Welcoming Space
ESAB
Journey to Establish ESAB
 Identify Organization Identity and Role
 Identify Department that is Responsible for Student
Organizations
 Identify Collaboration Opportunities
I. Identify Organization Identity and Role
 Assess EOP department and staff support
Establish support among staff and
management
Financial Support vs. Self-Sufficient
Assign Advisors
Define expectations of EOP for ESAB and viceversa
 Assess resources available for organization within
EOP
Meeting Space, Computer Usage, Office Space
Supplies
Graphic Designer and Printer Usage
Access to EOP student email lists
Identify Organization Identity and Role
Continued
 Define the Role of the Organization
Understand the “Uniqueness” of ESAB
Advisory Board vs. Student Organization
Large Membership vs. Small Officer Cohort
Identify “Pillars of Organization”
 Shape the Identity, but Allow for Evolution
Prepare to continuously evaluate, adjust, and adapt
Establish traditions for org
 What are we known for by EOP staff and students?
 By SDSU students and staff?
 By current membership?
Advisor Influence and Commitment
What role will EOP continue to have in the future?
II. Identify Department in Student Affairs for
Student Orgs (SACL)
 Student Activities and Campus Life
 Identify the office and the Coordinator
 Meet with Coordinator
 Assess the overall student organization environment on your
campus
 Gather information and documents needed to be
a “Recognized Organization”
Student Organization Recognition Packet
How many members are needed?
Are there GPA requirements?
What benefits does a “recognized” student organization
receive?
 Does a Constitution have to be formed?




Identify Department in Student Affairs for
Student Orgs (SACL) Continue
 Attend an Advisor Orientation
Is it required? How often do you have
to attend?
What are the benefits for an advisor?
What are the expectations of the
University for the advisor?
How involved are advisors on average?
III. Identify Collaboration Opportunities
 Student Body
Associated Students
Cultural Arts and Special Events
 Cultural Organizations
Movimiento Estudiantil Chicano/a de Aztlan
(MEChA)
Afrikan Student Union (ASU)
Association of Chicana Activists (AChA)
Andres Bonifacio Samahan (AB Samahan)
Asian Pacific Student Alliance (APSA)
Pacific Islander Student Alliance (PISA)
Identify Collaboration Opportunities
Continue
 Women’s Resource Center (WRC)
 Lesbian, Gay, Bisexual, Transgender Student
Union (LGBTSU)
 Society of Hispanic Professional Engineers (SHPE)
 Native American Student Alliance (NASA)
 SDSU Colleges and Departments
 College Deans
 Cross-Cultural Center
 Financial Aid
 Career Services
 Outside Community Organizations
IV. Constructing the Constitution
 Refer to template offered by SACL
 Gather existing Constitutions of other
established organizations
 Develop a Mission and/or Vision
Statement
 Develop procedures for Governance
(Robert’s Rules of Order)
 Identify Officers needed and their
Responsibilities
ESAB Executive Positions
 President
Chairs the Advisory board meetings.
Represents ESAB at all SDSU and
community events.
Holds meeting with each executive member
at least once a semester to discuss personal
and academic growth of member.
Oversees entire board in their duties and
responsibilities.
Directly facilitates conflict resolution
meetings if any problems/dysfunctions were
to arise amongst members.
ESAB Executive Positions Continue
 Vice President
To assist the president in the day
to day operations of ESAB.
To fill in and take charge in the
absence of the president or any
of the cabinet members.
In charge of facilitating and
coordinating semester ESAB
retreats.
Responsible for the internal
problem and conflict resolution
within the board.
ESAB Executive Positions Continue
 Secretary
 Record the minutes during ESAB
meetings.
 Provide members with minutes
from previous meeting.
 Provide members with agenda for
current meeting.
 Remind members about
upcoming events.
 In charge of renewal process.
 Assist with general
administrative work when
needed.
ESAB Executive Positions Continue
 Treasurer
Responsible for the
budget and presenting
it to the board.
Make appropriate
reimbursements.
Responsible for storage
of receipts.
Handles all checks.
Works in close
conjunction with
fundraising chair.
ESAB Executive Positions Continue
 Stg. Of Arms
To preserve the order and
promote the form of the
ESAB meetings.
 Social chair
To organize social events
that promotes team work
among the members.
organize events that allow
EOP students to interact
with staff and/or other EOP
students.
ESAB Executive Positions Continue
 Historian
 Continually takes, collects, and
distributes pictures for photo albums
and other media means, event displays
in the office and the website.
 Keep scrapbook history of the
organization to include new articles,
programs, flyers, etc.
 Responsible for collecting flyers and
other information needed for the
creation of ESAB Annual Report.
 Responsible for videotaping events and
creating slide shows.
 Coordinates ESAB handouts.
 Coordinates members of the year
certificate.
Why ESAB?
 Who knows who best?
 Student Perspective
 Advocating
 Networking/Social
 Direct Contact with staff
 Resume Builders
 Well-rounded Skills
 Communication
 Leadership
 Organization
 Time management
Student Involvement
Academic
 Graduate School Informational
Outreach/Community
Service
 SDSU tours
 Campus Visits
Social Events
 Summer Bridge Mixer
 Election Day
 Dialog Days
 EOP Stoles and Shirts
ESAB Challenges
 Relatively new
student organization
 Young Leadership
 EOP Status
1st Generation
Low income
 Time Commitments
Tips
 Board Identity
 Open vs. Closed meetings
 Large vs. small board
 Role inquiry
 Goal Setting
 Visual short-term goals
 Future long-term goals
 Open/clear communication
amongst advisors and board
Benefits of EOP Student
Organization
The EOP office and ESAB works
together to achieve success in
their programs.
How EOP benefits:
 ESAB is the student voice for the EOP office
and lends a hand when they need to call on
students for campus and community events,
EOP programs etc.
 ESAB strives to enhance the participation of
EOP students.
How ESAB benefits:
 EOP supports ESAB with three advisors that
represent different areas in the EOP Office. This
being Counseling, Outreach & Requirement,
and Retention which provides ESAB with well
rounded information and guidance. EOP also
helps fund their organization.
Benefits of EOP Student
Organization Continue
 1. Assist EOP Office
EOP Graduation
First Contact
Volunteer Program
EOP’s student voice
Freshman for the Day
Benefits of EOP Student
Organization Continue
 2. Assist EOP Students Directly
 EOP November 4th Election night event
 EOP Stoles
 Comment Box
 Liaison at board meeting
 Fundraisers
 Graduate school
Benefits of EOP Student
Organization Continue
 3. ESAB acts as Vocal leaders for the best
interest of SDSU and Larger Community
 Trip to Sacramento regarding CSU EOP budget cuts
 Outreach to Middle schools
 Super Sunday event
 Conference attendees and assistants
 EOP’s student voice
 Open House SDSU
 Tours
To Summarize ESAB
DEPENDENT
Elections
EOP stoles
Comment
Box
EOP
Graduation
First Contact
Volunteer
Program
EOP Student
Voice
Community/SDSU
INDEPENDENT
Thank You
We would like to open up the floor
for comments, questions, and
dialogue