Transcript WELCOME TO MINISTRY OF FINANCE

JUL 2003
SINGAPORE’S
GOVERNMENT
PROCUREMENT SYSTEM
Coverage
 Structure
of government
procurement
 International cooperation
 Basic principles and objectives
 The GP process & procedures
 Legislation
 Bid challenge system
Structure of GP
 Singapore
is a city state without subcentral entities
 Government Procurement (GP) policies
centrally governed by MOF, in consultation
with Government Procuring Entities (GPEs)
i.e. ministries & statutory boards
 Procurement fully decentralised to GPEs
 Auditor-General audits for compliance
International Cooperation



Sept 97 - Singapore acceded to the 1994 Agreement
on Government Procurement (GPA) under the WTO
Member of the Government Procurement Experts
Group (GPEG) under APEC
Bilateral Free Trade Agreements - GP is a chapter in
the ANZSCEP, JSEPA, ESFTA, SAFTA & USSFTA
Basic Principles and
Objectives
 Transparency
 Overall
 Fair,
value-for-money
open and competitive system
 Strong
stance against corruption
GP process Overview
 Determine
requirement
 Obtain project/fund approval
 Estimate the procurement value
 Determine the appropriate GP
procedures
Small Value Purchases : Up to S$2,000
Quotations : Up to S$50,000
Tenders
: Above S$50,000
 Invite
offers
 Receive & Evaluate offers
 Obtain purchase approval
<$60,000
<$1 million
<$10 million
>$10 million
 Issue
- Quotation Approving Authority
- Tenders Board A
- Tenders Board B
- Tenders Board C
letter of award
Small Value Purchases
 Up
to S$2,000
 Minimal rules
 Purchase directly from supplier if the
price is known and is considered
reasonable
 Verbal/written quotations from several
sources encouraged if price is not
known
Quotations
 Up
to S$50,000
 Purchase via written quotations
 2 officers responsible for purchase
1st officer (QRO) invites, receives, evaluates and
recommends
2nd officer (QAA) approves the purchase
 At
least 3 suppliers are invited to quote,
unless approved by QAA
Tenders
 Above
S$50,000
 Purchase via Tenders
 3 Tendering Procedures:
Open Tender (The norm)
Selective Tender
Limited Tender
 Evaluation
by Tender Evaluation
Committee
 Approval by relevant Tenders Board
Open Tender
 Most
common method
 Tender Notices published electronically
in:
The Government Electronic Business System
(GeBIZ) (http://www.gebiz.gov.sg)
 Tender
Price Schedules and Tender
Awards also published in GeBIZ
Selective Tenders
 Suitable
for complex projects
 Involves 2 stages :
1st Stage - Open Pre-qualification of interested
suppliers (on technical merit)
2nd Stage - Qualified suppliers invited to tender
 Pre-qualification
notice, tender price
schedules and award notices also
published in GeBIZ
Limited Tender
 Limited
no. of suppliers are invited to
tender
 Allowed in the following cases:
No responsive offer from earlier open or selective
tender
Sole agency/sole supplier
To ensure compatibility with existing equipment
Extreme urgency
for development of prototypes in the course of,
research, experiment, study or original development
GeBIZ
 Website
 Move
(http://www.gebiz.gov.sg)
towards electronic procurement
for the public sector
 Integrated one-stop electronic business
centre for suppliers to trade with the
entire government
 interface
 suppliers
with financial systems
can view & submit quotation
on-line and receive electronic PO and
submit tender / quotation bids online
Legislation (WTO-GPA)
 Singapore’s
approach
GPA disciplines enforced by statute
Challenges adjudicated by a statutory entity
Compliance with the GPA statutorily enforceable
before a statutory tribunal
 Government
Procurement Bill brought
through Parliament in Nov 97
 Government
Procurement Act (GP Act)
assented to by the President on 1 Dec
97
 GP
Act - Statute
 Subsidiary legislation
Make clear the GPA obligations
Set down certain rules related to challenge
proceedings
GP (Challenge Proceedings) Regulations,
Application Order and GP Regulations published in
gazette
Available at http://statutes.agc.gov.sg
Bid challenge system
 Basis
for challenge
Set out the GPA obligations of procuring entities in
the legislation
Similar to the U.K. approach

Government Procurement Adjudication
Tribunal
An entity set up by statute - statutory tribunal
Adjudicating body for challenges under the GPA




Similar to the Canada approach
Tribunal handles complaint (bid challenge) of noncompliance with the GPA
The appointed Commissioner will conduct hearings
and decide on the outcome of the challenge
Judicial Review of the determination allowed
Thank You