Transcript Slide 1
Margot E. Uson Del Chatterson
Michael Hiles & Associates Inc.
Michael Hiles
Carlo De Rose
Jerry Cytryn Vince Santaguida Gillian Leithman
Morrie Weinberg & Associates Inc.
Chris Murray Marco Della Rocca Morrie Weinberg Robin Whitrod , CA Learn more about our members at: www.
psnetwork.ca
Strategies for Managing Key Business Assets
by Marco Della Rocca Gillian Leithman Vincent Santaguida
Marco Della Rocca
Strategies to better position your company in lease negotiations
Real Estate Costs Usually represents a company’s 2 nd greatest expenditure
Marketplace Highlights Downtown Vacancy Rates
12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0%
9.3% 10.5% 10.5% 9.6% 9.0% 6.1% 4.8% 5.4% 6.5% 6.8% 6.8%
2002 2003 2004 2005 2006 2007 2008 2009 Q1
Period
2009 Q2 2009 Q3 2009 Q4 Vacancy
• Factors Building Owners Consider in Lease
Negotiations
• Company Specifics • Leasehold improvements and other incentives • Deposits and guarantees • Competitive Factors
• Factors Agents take into Consideration when
Negotiating with Building Owners
• Vacancy rates • Size of tenant • Tenant’s willingness to move • Landlord’s interest in tenant • Conditions of offer to lease
• CASE STUDY #1 (Move from traditional office to
mixed-use office)
Pre-Move Situation – 2,700 sq. ft. – 15 employees – Gross Rent = $ 25.00 / sq. ft. ($ 67,500 / year) Post-Move Situation – 3,500 sq. ft.
– 20 employees – Gross Rent = $ 13.00 / sq. ft. ($ 45,500 / year) – Savings of $ 110,000 over 5 years
• CASE STUDY #2 (Strategic choice of building) Client Requirement – Approx. 1,500 sq. ft. (5-7 employees) – “Class A” office space – Ville St-Laurent Final Solution – Prime building – Minor leasehold improvements required – 45% vacancy – Amazing pre-occupancy period
• CASE STUDY #3 (Move from inefficient office space to
loft style space)
Pre-Move Situation – Inefficient office space (industrial building) – Off island location – Employees scattered throughout building – Wanted to re-locate on island and design new corporate headquarter that made a statement while keeping costs in check – Important selection criteria – environmentally friendly and socially responsible office space
• CASE STUDY #3 (Move from inefficient office space to
loft style space)
Post-Move Situation – 6,074 sq. ft.
– Near Metro – 25 employees (growth to 33 employees) – 4 offices, 2 meetings rooms, 20+ work stations – Comparison space options ranged from mid-teens to $30.00. Main competition = $21-22 Gross – Avg. Gross Rent = $ 17.65/sq.ft. ($107,206 / year) – Included leasehold improvements/interior design – Full build-out of raw space to client’s exact specifications
• CASE STUDY #4
(Industrial Built-to-Suit/Sale/Lease-back)
Requirement – Heavy industrial / manufacturing – Move from an older inefficient building – Expansion from 50,000 to 100,000 sq. ft.
– Ample outdoor storage
• CASE STUDY #4
(Industrial Built-to-Suit/Sale/Lease-back)
Built-to-Suit Solution – Modern and energy efficient building – State-of-the-art robotics/technology – Fully controlled construction/improvements – Not dictated by developer – Lower lease-back rental rates – Sold new building to institutional investor – Sold old building to plastics injection company
• In summary…. • Understand your options • Consider marketplace alternatives • Timing is important • Be prepared before negotiating • Work with a professional that knows the marketplace
Marco Della Rocca
THANK YOU.
Questions?
Gillian Leithman
Passing the Baton
PASSING THE BATON
Gillian Leithman, MSc Directions Third Age Consultants Inc
NASA CASE STUDY
“Even when government officials talk about
“
simple and startling fact that the US space agency has forgotten how to get there” Nasa Manager Confession
QUESTIONS TO KEEP IN MIND
• Do you know how many people in your organization plan to retire in the next 5 years?
• Do you have a plan in place to minimize corporate memory loss? • If you are a business owner who plans to retire in the next 5 years, have you chosen a successor and started grooming him/her to take over?
Today’s objectives
• Raise awareness • Provide you with solutions
Talent Shortage
Current Context
Intergenerational Conflict Knowledge Transfer Challenges Disruptive Demographics
Disruptive Demographics
Talent Shortage
Intergenerational Conflict
Intergenerational Conflict
The perfect Storm
Solutions
Human resources Knowledge management IT solutions
HR strategies
• • • • • • Workforce Audit Succession Planning & Career development Performance Appraisals Compensation Clear career paths Older worker friendly policies
Knowledge management
• • •
Explicit Tacit Recovery
Not just what, but who!
IT solutions
• Web 2.0
• Wikis • Podcasts • Videos • Lessons learned
Executive Exit
• Planning should occur 3-5 years prior to exit • You must train your successor • Ensure that successor has competencies to run the business while you are still there!
Fostering a KT Environment • Build a business case • Secure financing • Understand employee motivations • Adequate Time
Looking for Partners
Gillian Leithman
THANK YOU.
Questions?
Vincent Santaguida MultiCIM Technologies Inc
Information Asset Management
Surmounting the challenges
Value of information assets?
Information assets include:
ELECTRONIC FILES Office Docs Digital Docs E-Mails Images & Graphics PAPER FILES
Paper vs Digital information asset value?
ELECTRONIC FILES Digital Docs PAPER FILES
What are mission critical files and what is their value?
Problem with ad hoc file management
Simple and ideal file management ASRS – Automated Storage and Retrieval System Requires only: ID Location
Simple and ideal file management • • • • • Problem for humans: (ID?) Can not remember precise file names.
(Location?) Can not remember folder names.
Inconsistent naming/storing of files.
No standards or policy Free for all!
Simple file management strategy for all?
Structured file naming and storage
• • A strategy that enables: File naming and storage policy per business activity.
Best practices for electronic filing and retrieval throughout the organization.
It works because it is based on the simple premise that if you name it properly and store it properly as per a prescribed policy, you and everyone else will be able to retrieve it.
Others using this strategy
What is structured file naming?
Structured file naming is the combining of multiple information elements separated by delimiters (e.g. underscore “_”) to compose a unique information-rich file name.
Project
•
GGBRIDGE
•
JCARTIER
•
VICTORIA
•
BROOKLYN
•
HUMBER Activity
•
PAINT
•
PRIME
•
WELD
•
REPAIR
•
RESURFACE
•
SAND-BLAST Doc Type
•
QUO
•
LTR
•
INV
•
PO
•
CON
•
SPEC
•
REP Description
•
Free Text Version
•
N
•
A
•
N-N
•
A- N
•
A-A
•
•
doc
•
xls
•
ppt
•
dwg
•
jpg EXT
Examples:
GGBRIDGE_PAINT_QUO_RAILINGS_V01.pdf
GGBRIDGE_WELD_SPEC_RIVETS- 500_V1-02.dwg
What structured file names look like:
Structured file naming – 10 Rules 1.
Use short and simple folder names and folder structures. 2.
Put just the right amount of elements in the structure for easy retrieval and identification.
3.
Use the underscore (_) as element delimiter. 4.
Use the hyphen (-) to delimit words within an element or capitalize the first letter of each word.
5.
Elements should be ordered from general to specific detail of importance as much as possible.
Structured file naming – 10 Rules 6.
Dates should be ordered: YEAR, MONTH, DAY. (e.g. YYYYMMDD, YYYYMMDD, YYYYMM). 7.
Personal names within an element should have family name first followed by first names or initials. 8.
Abbreviate the content of elements whenever possible.
9.
Version control should start with V followed by at least 2 digits.
10.
Prefix the names of the pertinent sub-folders to the file name of files that are being shared. via email.
Lets you name, store and retrieve any file
Office Docs Digital Docs E-Mails Images & Graphics
• • • • •
The benefits
Improved collaboration Operational continuity Reduced duplication Increased efficiency Increased productivity
The biggest challenges are:
• • • • • •
LEADERSHIP
Communication Establishing filing and storage policies Encouraging collaboration Monitoring Managing behaviour
Conclusion
• • • Your information assets are valuable and they should be easily retrievable at all times.
Structured file naming and storage is an easy and economical strategy for managing your files You have a strategy – what is needed is Leadership to take the initiative to apply it.
Vincent Santaguida
THANK YOU.
Questions?
Merci et Bonne Journ ée
Margot E. Uson Del Chatterson
Michael Hiles & Associates Inc.
Michael Hiles
Carlo De Rose
Jerry Cytryn Vince Santaguida Gillian Leithman
Morrie Weinberg & Associates Inc.
Chris Murray Marco Della Rocca Morrie Weinberg Robin Whitrod , CA Learn more about our members at: www.
psnetwork.ca
This presentation can be found at: www.psnetwork.ca/resources.php