Transcript PBA Process Revision (Proposed – Aug ‘08

2011-12 Planning
& Budget Forum
October 11, 2011
2011-12 Planning and Budget Forum
AGENDA:
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2011-12 State Budget - Assumptions
CA Community Colleges Budget
Butte College Budget Planning Strategy
Forecast: What Can We Expect?
Budget Development Considerations
Enrollment Management
2012-13 Budget Planning
The 2011-12 State Budget

Signed by Governor on June 30, 2011
◦ On time budget = on time apportionment
Passed without need for “temporary tax
extensions”
 Increased Revenue Assumptions
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◦ $6.1B more in May than January
◦ $4.0B more in June than May
Budget Triggers and
Mid-year Cuts
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Tier 0: $3 Billion received
◦ No mid-year cuts
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Tier 1 Trigger: $2 B - $3 B received
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Up to $601 million mid-year cuts
Includes $100 million reduction to UC
Includes $100 million reduction to CSU
Includes $30 million reduction to CCC
Budget Triggers and
Mid-year Cuts
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Tier 2 Trigger: Less than $2 B received
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Over $1.8 Billion mid-year cuts
Includes elimination of K-12 transportation
Includes reduction = 7 school days
Includes $72 million reduction to CCC
CA Community Colleges Budget
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Best Case Scenario:
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$400 million cut to base apportionment
Fee increase from $26 to $36/unit
$129 million in new deferrals
No COLA or growth funding
No categorical restoration
Butte College Budget
Best Case:
◦ Budget Cut
◦ Fixed Costs
◦ Budget GAP
 Worst Case:
◦ Budget Cut
◦ Fixed Costs
◦ Budget GAP
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$3.153 million
$1.127 million
$4.28 million
$3.873 million
$1.127 million
$5.0 million
What Can We Expect?
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CCC 2012-13 Budget Proposal
(i.e “Wishlist”)
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Restore Categorical Cuts
Fund Lost COLAs
Fund Enrollment Growth
1X$ for Sched Maint/Instr Equip and
Mandated Cost Reimbursements
Economic Reality
Economic Reality
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Impact to CCCs:
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Increased class sizes and waitlists
Reduced course offerings
Spending down reserves
Fewer adjunct faculty
Layoffs/furloughs of classified and managers
Fewer first time students
Budget Development
Considerations
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ISSUES TO CONSIDER:
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Maintain FON (FT Faculty Obligation)
Comply with 50% Law
Decrease Unfunded FTES
Protect Core Sections
Cash Flow
Balanced Budget
Enrollment Management
Available Apportionment Is Declining
$55,000,000
$51,312,962
$48,124,952
$50,000,000
$45,000,000
$40,000,000
$35,000,000
$30,000,000
Maximum
Funding
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$2010-2011
2011-2012
Tracking Our FTES Target
FTES Target Tracking 2011-2012
2010-2011 Cap = $51,312,962
2011-2012 Workload Reduction Scenario A = -$3,188,010
2011-2012 Cap = $48,124,952
Cap $
Cap FTES
FTES Total (Estimated)
Total FTES - Cap
(+unfunded/-underfunded)
Total $ value of
Apportionment Claim
$ Value in Excess of Cap
% over/under cap
Credit
Noncredit
$ 45,116,637.00 $ 2,913,196.00
9883.53
1061.29
10613.51
1005.63
729.98
-55.66
$ 48,448,868.85 $ 2,760,411.91
$ 3,332,231.85 $ (152,784.09)
7.39%
-5.24%
Enhanced
Noncredit
Totals
$ 95,119.00 $ 48,124,952.00
29.43
180.53
151.10
$ 583,485.16 $ 51,792,765.93
$ 488,366.16 $ 3,667,813.93
513.43%
7.62%
Butte College
Planning, Budgeting, and Assessment (PBA) Process
2. Unit
Planning
Driven by Program
Reviews and Assessment
- Balanced Scorecard
- Demographic Snapshot
- Program Review Data
Jan
Dec
3. Faculty Hiring
Feb
Nov
Oct
1. Process
Review
Updated:
November, 2010
Mar
Process ensures that budget decisions
are driven by planning and that planning
is based on assessment
7. Final Budget Sep
Approval
4. Strategic Direction
Refinement
Apr
May
Aug
Jun
Jul
6. Budget
Development
Driven by Program
Reviews & Assessment
- Balanced Scorecard
- Demographic
Snapshot
- Program Review Data
5.
Prioritizing
Quiz Show
The Rules
Person answering entire
question correctly gets a prize
Open book, open notes,
collaboration authorized
Resources
Planning, Budgeting and Assessment Process
http://www.butte.edu/community/about/pba/documents/PBAProcess.pdf
Unit Planning and Administrative Program Review Guidance
http://www.butte.edu/pba/unit_plans.html
Butte College Strategic Direction
http://www.butte.edu/community/about/pba/documents/StrategicDirection.pdf
Accreditation Follow-Up Surveys
•
MyBC
• Groups and Committees
• Participatory Governance Committee
• Shared Documents
• Accreditation Follow Up Survey Fall 2011
Unit Planning and Administrative
Program Review Guidance – The Quiz
Show
1. Which of the following is NOT one of the
college’s five Strategic Initiatives?
a.
b.
c.
d.
e.
f.
Answer: d
Inspiring passion through collaboration
Focusing on student success
Valuing a culture of learning
Being the best community college in California
Enhancing an innovative, flexible, responsive, and accountable
culture
Modeling sustainability
Unit Planning and Administrative Program
Review Guidance - The Quiz Show
2. Which areas will be doing Administrative Program
Review this year?
a.
b.
c.
d.
e.
Admissions and Records
VP, Planning and Information
VP, Student Learning and Economic Development
Facilities Planning and Management
Library
Answers: b, c, and d
Unit Planning and Administrative Program
Review Guidance – The Quiz Show
3. Which of the following are criteria for prioritizing
unit plan resource requests? Hint: There are five
a.
b.
c.
d.
e.
f.
g.
Resolving health, life, and safety issues
Establishing new initiatives that support the Strategic
Direction
Whatever Les says
Maintaining the appropriate program and service mix
between the main campus and outlying centers
Achieving world peace and ending world hunger
Maintaining core programs and services in an increasingly
resource constrained environment
Increasing student success and/or capacity
Answers: a, b, d, f, and g
Unit Planning and Administrative
Program Review Guidance – The Quiz
Show
4. What is the standard for classified staff and
associate faculty participation in the development of
the unit plan and administrative program review?
a.
b.
c.
d.
Answer: a
Provide all classified staff and associate faculty an
opportunity to provide meaningful input
Let classified staff and associate faculty review the plan
Gain classified staff and associate faculty approval of the plan
Make classified staff and associate faculty write the plan
Unit Planning and Administrative
Program Review Guidance – The Quiz
Show
5. Which of the following is a focus area in the
college’s current Strategic Direction?
a.
b.
c.
d.
e.
Answer: b
Ending political discord in Slovakia
Institutionalize a First-Year Experience program that results
in increased student persistence and retention
Increasing FTES
Reducing paper usage on campus
Continue to implement outstanding professional
development programs
Survey Sort
The Rules
Body sort to what you believe to be the
correct answer - A, B, C or D
Prize Patrol will track those who get each
answer correct
Participant(s) who get all answers correct
will be rewarded
Survey Sort
From the Fall, 2011 Survey
I have the opportunity to provide input as the
budget is developed through the unit planning
process. (Classified)(Strongly agree or agree)
a.
b.
c.
d.
29%
36%
54%
62%
Answer
c
Up from 43% in Spring 2010
Survey Sort
From the Fall, 2011 Survey
Unit planning and program review are tied to
resource allocation. (Full-time
faculty)(Strongly agree or agree)
Answer
a. 27%
d
b. 38%
c. 49%
d. 56%
Managers: 82%
Survey Sort
From the Fall, 2011 Survey
My unit (department) has an effective
planning process in place. (Associate
Faculty)(Strongly agree or agree)
Answer
a. 28%
d
b. 39%
c. 49%
d. 65%
Managers: 88%
Survey Sort
From the Fall, 2011 Survey
The college uses quantitative and qualitative
information (data) to make overall
improvements for the institution (Full-Time
Faculty)(Strongly agree or agree)
Answer
a. 59%
c
b. 66%
c. 74%
d. 83%
Up from 51% in Spring 2010
Questions??
http://www.butte.edu/pba/pba_committee.html