Transcript Document

Navigating Grants.gov's
SF424 Forms for Art and
Humanities Projects
Presented by Sponsored Programs
Instructor: Charlotte Smith, Assistant
Director of Sponsored Programs
Today’s Agenda
• How to find an application package
• How to download the application package
• Most common forms (the 424 family)
• The 424
• 424A & R&R Budget
• Difference between institutional and individual
applications
• Naming your files
• What happens after Sponsored Programs (SP)
submits the file to Grants.gov
What is Grants.gov?
• Federal government’s solution for a "one stop shop" for
finding and applying for funding
• Provides a consistent electronic submission process
for all agencies
• Has already or will replace many federal agency-
specific proposal submission systems that have grown
in recent years
How to find an application package
Grant s.gov - Find Grant Opport unit ies - Search Result s Grant Opport unit ies
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Opportunity Number: ED-GRANTS-092011-001:
Institute of Education Sciences (IES): Statewide, Longitudinal
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Systems
Program CFDA Number 84.372A
ID: search.do;jsessionid=
84-372A2012
ht tCompetition
p:/ / www07.grant s.gov/ search/
wlnvTMqPR8SFTJGJZ63PSypL8yh7nLSrLx Zx JY2Ln8Qt M3x YYHHY!1964943135?m ode= AGENCYSEARCH&agency= EPA
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Competition Title: Statewide, Longitudinal Data Systems Program
Agency: U.S. Department of Education
Opening Date: 09/26/2011
Closing Date: 12/15/2011
If you would like to be notified of any changes to this opportunity please enter your e-mail address below, and you will be emailed in the event this opportunity is changed and republished on Grants.gov before its closing date.
Sub m i t
applications
have a set of
standard
forms which
are used
across all
agencies.
• Once you
find a funding
opportunity,
download the
application
package and
instructions
to your
computer.
Download the instructions and application by selecting the download links below. While the instructions or application files may
open directly, you may save the files to your computer for future reference and use. You do not need Internet access to read the
instructions or the application once you save them to your computer.
1. Download Application Instructions
2. Download Application Package
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Beginning August 9, 2011,
Grants.gov will reject applications
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complete your application. These applications are:
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(8.1.1,8.1.2,8.1.3,8.1.4,8.1.5,8.1.6,8.1.7,9.0,9.1,9.1.1,9.1.2,9.2,9.3.2,9.4)
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8.1.5, 8.1.6, 8.1.7, 9.0, 9.1, 9.1.1, 9.1.2, 9.2, 9.3.2,9.4) to get the compatible version to apply for grants
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Mac Compatible
8.0*
8.1.1
Yes
No
Yes
Yes
8.1.2
Yes
No
Yes
Yes
8.1.3
Yes
Yes
Yes
Yes
8.1.4
Yes
Yes
Yes
Yes
8.1.5
Yes
Yes
Yes
Yes
8.1.6
Yes
Yes
Yes
Yes
8.1.7
Yes
Yes
Yes
No
9.0
Yes
No
Yes
Yes
9.1
Yes
Yes
Yes
Yes
9.1.1
Yes
Yes
Yes
Yes
9.1.2
Yes
Yes
Yes
Yes
9.2
Yes
Yes
Yes
Yes
9.3.2
Yes
Yes
Yes
Yes
9.4
Yes
Yes
Yes
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10.0.1
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Grantor Login
New Agency Users
Resources
• Download the
Application
Viewer: Adobe
Reader.
• IMPORTANT:
Before
downloading
the application
package, make
sure that you
have the
appropriate
software on
your computer!
• SP is not
responsible if
your application
was created on
an unsupported
version of
Adobe.
Forms you are likely to see…
The 424 Family
• Standard Form
424 (Research &
Related) – or “the
SF424” or “the
424.”
• Agencies
“construct”
application
packages using
components of the
424 for each
funding
opportunity.
• Use the application
package specific to
the solicitation you
are responding to.
• Will include all of
the forms required
for that particular
solicitation.
• Use a supported browser like Internet Explorer or Firefox.
• When you download the application instructions, use
“Save As” under “File” on a PC or “Export” to your Finder
on a Mac.
• When you download the application package, it should
open to the Cover Page. Use the “Save” button at the top
of the Cover Page to save the package to your hard drive.
• IMPORTANT: 424 forms can differ widely! There are
many different ways of filling out these “standard” forms.
The Funding Opportunity Announcement (FOA) will
indicate which components are required and which are
optional.
• READ THE ENTIRE FOA! Agency instructions on filling
out the applications are not consistent!
• Applications can
be completed
entirely offline.
• Save your
application at
any time by
selecting the
Save button at
the top of the
Cover Page.
• The Save &
Submit button
will not be
functional until
the application
is completed.
• For applicationspecific
questions,
contact the
sponsor using
the contact
information
provided on the
application's
Cover Page.
• Mandatory
Documents are
required for the
application.
• Optional
Documents can
be used to
provide
additional
support or may
be required for
specific types of
grant activity.
• Review
application
instructions for
more info
regarding
Optional
Documents.
• When you open a
required form, all
required fields are
noted by an
asterisk and
sometimes
highlighted in
yellow with a red
border.
• Optional fields and
completed fields
are displayed in
white.
• If you enter invalid
or incomplete
information in a
required field, you
will receive an
error message
upon leaving the
field.
• You may be
required to submit
attachments, such
as a Project
Narrative, Budget
Justification,
Bios/CVs, Work
Samples, etc.
• Check the
application
instructions for what
is required.
• Read the
application
instructions to see
what types of files
the sponsor will
accept (PDF, Word).
Budgets
• This is page 01 of
the standard 424A
Non-Construction
Budget form.
• List the grant
program by title
and CFDA
number.
• List the total
amounts for
federal (sponsor)
& non-federal
(matching) funds.
• Read the
application
instructions for
specific budget
info required by
the sponsor.
• On p.2 include
the breakdown
for main
categories of
direct costs
charged to the
sponsor. Do not
include costshare/matching
funds here.
• Include indirect
costs & program
income, if any.
• Read application
instructions for
specific budget
info required by
the sponsor.
• On the last page,
include costshare/match, if
any.
• IIf appropriate,
forecast project’s
cash needs.
• If appropriate,
include estimate of
federal funds for
future years.
• Don’t forget to
include indirect
costs in the total.
Under remarks
include ASU’s
negotiated rate of
32% MTDC.
The R&R budget – Parts A&B
• Include the
•
•
•
•
DUNS#, budget
type, & period
of performance.
Prepare a
detailed budget
for each budget
period.
A detailed
cumulative
budget will be
systemgenerated.
Complete ASU
components
only.
Subawardees
will complete
components for
their
organization
and provide to
the budget to
ASU.
Parts C, D & E
• Item C,
Equipment,
allows
itemization of
up to 10 pieces
of equipment. If
more, include
total dollars in
line 11 and
provide details
in the
attachment.
• Item D, Travel,
separates
Domestic and
Foreign travel.
• Item E:
Participant/Trainee Support
Costs, if any.
Parts F & K
• F.5, Subawards, is
•
•
•
•
not autopopulated.
List tuition
remission in Item
F, Other Direct
Costs.
Include F&A Base
and cognizant
agency info.
Attach budget
justification.
Next Period Button
not available until
all required data
fields are
completed.
Other Common Forms
• Assurances for
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Home > About Us > Program Management Office > Doing Business with Grants.gov > Forms Repository Menu > SF424 Mandatory Family
•
SF424 Mandatory Family
Instructions
Adobe
Form
Form
Schema
Data
Analysis
OMB
Number
Applicant Information Form
PDF
Schema
DAT
1559-0021
Assurances for Construction Programs (SF-424D)
PDF
Schema
DAT
4040-0009
Assurances for Non-Construction Programs (SF-424B)
PDF
Schema
DAT
4040-0007
CDFI Program Combined Application - Financial Assistance and
Technical Assistance
PDF
Schema
DAT
1559-0021
NACA Applicant Information Form
PDF
Schema
DAT
1559-0025
Government
Wide
Budget Information for Construction Programs (SF-424C)
PDF
Schema
DAT
4040-0008
Government
Wide
Budget Information for Non-Construction Programs (SF-424A)
PDF
Schema
DAT
4040-0006
Government
Wide
Project Abstract
PDF
Schema
DAT
4040-0003
Government
Wide
Project/Performance Site Location(s)
PDF
Schema
DAT
4040-0010
Government
Wide
SF424 Mandatory Form
PDF
Schema
DAT
4040-0002
Type
Form Name
Agency
Specific
Attachments
PDF
Schema
DAT
Not
Available
Agency
Specific
Budget Narrative Attachment Form
PDF
Schema
DAT
Not
Available
Agency
Specific
COPS Budget
PDF
Schema
DAT
1103-0097
Agency
Specific
CSREES Application Modification
PDF
Schema
DAT
0524-0039
Agency
Specific
DOL BudgetInformationForm LMIBase Programs
PDF
Schema
DAT
1220-0079
Agency
Specific
DOL_BudgetInformationFormLMIAAMC
PDF
Schema
DAT
1220-0079
Agency
Specific
Disclosure of Lobbying Activities (SF-LLL)
PDF
Schema
DAT
0348-0046
Agency
Specific
EPA Form 4700-4
PDF
Schema
DAT
2030-0020
Agency
Specific
Economic Development Administration Application for Investment
Assistance
PDF
Schema
DAT
0610-0094
Agency
Specific
Grants.gov Lobbying Form
PDF
Schema
DAT
Not
Available
Agency
Specific
Key Contacts
PDF
Schema
DAT
4040-0003
Agency
Specific
NIFA Supplemental Information
PDF
Schema
DAT
0524-0039
ht t p :/ / ap p ly0 7 .gr ant s.gov/ ap p ly/ For m Link s?f am ily= 1 6
Page 1 of 2
•
•
•
Non-Construction
Programs
(SF424B)
Certification
Regarding
Lobbying (CD511)
Certification of
Debarment
Project/Perforamn
ce Site Locations
Disclosure of
Lobbying
Activities (SFLLL)
Difference Between Institutional and
Individual Applications
• Most applications on Grants.Gov are designed as
organizational grants. An organizational grant applicant is
defined as an applicant who is submitting a grant on behalf of
a company, state, local or tribal government, academia, or
other type of organization.
• An individual grant applicant is defined as an applicant who is
submitting a grant on their own behalf and not on behalf of a
company, state, local or tribal government, academia, or other
type of organization.
• Unless you are submitting an application for a fellowship
or stipend program (i.e. NEA Fellowship, NEH Summer
Stipend), your application should be an institutional
application.
Naming Your Files
• Limit file names to no more than 50 characters.
• Do not use special characters (&,–,*,%,/,#) including
periods (.), blank spaces, and accent marks within
application form fields and file attachment names. An
underscore (_) may be used to separate words in a file
name.
• Do not attach multiple documents with the same file
name.
What Happens After OSP Submits the
File to Grants.gov
• SP receives at least 4 emails after submission:
1-Confirms receipt by Grants.gov
2-Confirms validation by Grants.gov
3-Confirms transfer to sponsor
4-Confirms receipt by sponsor
• Subsequent emails may come from sponsor regarding
tracking through its own system.
• Stick around! Grants.gov may validate the receipt of a
proposal only to have the sponsor reject it because of
errors. SP needs to be able to find you.
• How can you tell all is
well? Check the status
of your application by
using the Track My
Application function in
Grants.gov.
• You will need your
Grants.gov tracking
number for this. This
number is assigned in
the confirmation emails
after SP/you submit
online.
Helpful Tips
• START EARLY! Remember that this is not new data, just
new forms, so you’ll get through it, only slower.
• Aim to have your application package submitted several
days before the sponsor’s deadline in case there are
errors to correct.
• Don’t forget to login into AGrants and complete your
electronic Internal Processing Form (eIPF). Remember,
this must be approved by your chair, your dean, Special
Funds Accounting, and Sponsored Programs before your
application package can be submitted via Grants.gov.
• When naming files, follow both Grants.gov and the
sponsor’s naming convention, and NEVER use spaces,
hyphens, special characters, or long file names.
Questions?
Charlotte Smith
Assistant Director, Sponsored Programs
828-262-2694
[email protected]