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Test Coordinator Training Fall 2013 Roles of STC, TAs, and Proctors 1 Roles/Responsibilities • STC Responsibilities • TA Qualifications and Responsibilities • Proctor Qualifications and Responsibilities • Principal Responsibilities • Superintendent Responsibilities 2 Roles and Responsibilities All responsibilities outlined in state rule 6.10.7 NMAC: State Rules for Test Security and Administration PED-Produced Checklists Based on 6.10.7 NMAC and Common Irregularities. 3 STC Requirements • Professionally licensed • Gainful employee of district or school 4 STC General Responsibilities • Be completely knowledgeable of 6.10.7 NMAC • Follow STC Checklist; document completion of tasks • Communicate assessment information to staff and students • Enforce state and district policies (test security, cell phone, etc.) • Be responsible for test material security, tracking, and protection at all times within school • Primary liaison with DTC • Develop student/teacher and room testing assignments. • Set standard for professionalism 5 STC Training Responsibilities • Provides training to TAs and Proctors 2x year • Review 6.10.7 NMAC with TAs and Proctors • Disseminate and trains TA/Proctor Checklist • Provide manuals in advance of training and review manuals during training • Train local secure tracking procedures (demonstration with substitute test materials is ideal) • Review student and room testing assignments • Review accommodations and proper administration of accommodations (Section 504 Plans, IEPs, ELL Plans) • Provide clear instructions on what is/is not allowed 6 STC Admin. Responsibilities • Post conspicuous signs near copy machines, entry doors, office and classroom doors • Actively monitor consistent, proper, and standardized administration across school and correct administration of accommodations (visit classrooms during test sessions) • Distribute allowable support materials/tools when appropriate by session and grade (calculators, rough draft paper, No. 2 lead pencils, etc.) • Securely store assessment materials daily; follow tracking procedures at all times • Report irregularities to DTC and conduct investigations • Verify Student Pre-ID Labels and Roster for accuracy 7 STC Post-Test Responsibilities • Ensure all students were tested • Apply student labels • Complete biogrid • Return all secure materials, including rough drafts, to DTC • Recycle manuals 8 STC Documentation Responsibilities • Develop STC Training Agenda and TA/Proctor signin sheets for training; capture all signatures and provide evidence of STC training to DTC • Capture all required signatures of Verification Forms and provide to DTC • Maintain local secure materials tracking system within school; provide to DTC upon request 9 Test Administrator Qualifications • Professionally-licensed educators • Gainful employees of district or school • Counselors, coaches, contractors, service providers with valid educational licenses • Teachers on waivers or intern licenses • Long-term subs with teaching license, not substitute license 10 TA Responsibilities • Administer assessments to assigned students according to directions and manuals • Offer accommodations as directed • Maintain security of assessment materials • Protect confidentiality of students • Read the DFA script as written • Strictly monitor students during testing • Maintain an appropriate and fair testing environment • Report irregularities immediately to STC and principal • Set standard for professionalism 11 Proctor Qualifications • Any staff or community member who has been trained in proper test administration and test security • Must sign Confidentiality Agreement 12 Proctor Responsibilities • Assist TA, but not act as test administrators • Hall monitor/restroom escort • No parents in child’s or relative’s classroom 13 All Individuals Involved in Testing • Maintain “Materials Chain of Custody” • Sign Confidentiality Agreement 14 Principal & Superintendent • Verify that procedures are followed correctly • Sign Verification forms • Superintendent’s Verification—send to the PED • Principal’s Verification—maintain at school/district 15 Questions? 16