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Estacada Citizens Courts Mayor City Council Legal City Manager Public Works Plants Library Administration Council Advisory Groups Arts Commission Budget Committee Library Board Community/ Senior Center Parks & Recreation Board Infrastructure Committee Planning Commission Building Public Works Department Water Distribution • Meter installation & replacement • Meter re-reading • Booster pump station maintenance • Clay valve installation & maintenance • Notification of service disconnnection • Service connections & disconnections • Hydrant flush & maintenance • Water main construction & repairs • Water main consulting for hydrant locations • Scheduling & Testing of back-flow preventers • Valve exercising • Residential chlorine testing • Locate mains for contractors • Installation, testing & maintenance of large meters • Residential water pressure & leak checks Plans Review Storm Drains • Catch basin cleaning • Drain Design & Maintenance • Clean drain mains • Dig & maintain ditches • New residence system inspections • Driveway configuration & inspections • Sidewalk configuration & inspections • Excavation for utilities in ROWs • New construction plans for utilities impact • Review subdivision plans for compliance with standards Streets • Street sweeping • Re-paving • Pavement repair • Road/street markings • New street construction consulting • Maintenance requirements evaluation • Traffic control for paving projects • Snow plowing, sanding & de-icing • Dead animal removal Fleet Maintenance • Perform basic car & truck maintenance • Mower & tractor basic maintenance • Schedule other vehicle & equipment maintenance • Purchase protective clothing • Purchase protective devices (meters, air filters, etc) General Maintenance • Facilities Maintenance • Garbage & recycling collection around city common areas & city facilities • City facility landscaping • Mow parks, ROWs & city property • Holiday & special decorations Associated Council Advisory Groups Parks & Recreation Board Planning Commission Infrastructure Committee Sewer Collection • Waste and grey water collection • Sewer system maintenance (to treatment plant) • Repair broken mains & laterals • Tap mains, install laterals for new service • Perform or oversee system rehab & upgrades • Remote TV to Inspect lines • Clean sewer mains • Coordinate manhole rehab • Raise/lower manhole lids • Residential service calls • Lift station cleaning Plants Department Wastewater Treatment Plant Water Plant Treatment • Collect river water • Jar test for turbidity changes & adjust chemicals at feed pumps • Monitor turbidimeters (via computer system) • Monitor quality of water output • Backwash filters • Replace reagents in chlorine analyzer • Recalibrate turbidimeters • Test & verify pump outputs • Mix chemicals • Perform chemical & other pump maintenance • Perform valve maintenance • Perform chlorine analyzer maintenance • Remove & clean plate settlers annually • Replace mixer wear plate • Replace filter media Distribution • Maintain Reservoir 1 pump • Annual inspection of all reservoirs • Clean reservoirs with assistance from Public Works personnel • Maintain buildings at reservoirs (paint, lights, etc.) • Maintain plant pumps • Maintain booster station at Ginsing Street used to increase water pressure • Annual maintenance on Pressure Regulating Valves (PRV), typically contracted out • Monitor for chlorine residuals • Sample collection & delivery to lab • Monitor & maintain freeze protection at reservoirs Collection • Check lift station operation by 2x weekly visits • Maintain hosing clarifiers • Maintain lift stations • Verify operation of lift station & components • Clean wetwell & lift stations • Maintain submersible pumps • Perform routine maintenance on all major equipment Associated Council Advisory Groups Planning Commission Infrastructure Committee Treatment • Rake screen bars • Monitor sludge pumps • Monitor WWTP operations (via computer system) • Hose down various plant areas • Collect and perform tests on a variety of water samples • Prepare logs • Send samples &/or reports of sample results to State agency • Mix/dilute chlorine & dechlorination agent • Replace reagents in chlorine analyzer • Maintain trash pumps • Water removal from Lagoon (weather & farmer dependent) with assistance from PW personnel Library Department Human Resources • Work assignments & scheduling • Volunteer coordination • New employee and volunteer training • Continuing training • Evaluations • Career counseling • Mentoring / coaching Administration • Purchasing approval • Budget preparation • Budget execution management • LNIB Research & Development • Attend conferences: OLA, ALA, PLA, SST to ID trends & techniques for library operations • Participate on county committees (reference, circulation, children’s, & directors) • Review trade publications & documents Programs Building & Equipment • Summer Reading • Story Time • Teen • Adult programming Web/IT • Check-out/in software system (ILS) • Peripherals (e.g., printers, scanners, typewriters, fiche readers, etc.) • Patron Access Catalog (PAC) • Patron use computers for Internet access • Library website maintenance • Library room scheduling • Building maintenance coordination (contract) • Janitorial services • Maintenance materials & supplies • Maintenance equipment Patron Assistance • Reference desk • Circulation desk • Ad hoc • Computer Associated Council Advisory Groups Library Board Collection Development • Fiction • Non-fiction • Periodicals • Juvenile / YA • Audio / Visual • Supplies & materials • “Weeding” of old materials Marketing / Community Relations • Solicit volunteers • Recruit Trustee / Board members • “Notes From Libraryland” in newspapers: Estacada News, Rural View, & East County Gazette • Web page • In-house signs, flyers, bookmarks • Chamber of Commerce events • City events (Summit, Summer Celebration, Farmer’s Market, etc.) • Participation in community organizations • Surveys • Test proctoring Administration Department Human Resources • Work assignments & scheduling • Formal offers of employment • Community Relations Administrative Support • Community newsletter • Provided to City Manager, Council, & Advisory Groups • Research of past actions • Letters, copies, distribution • Logistics for meetings Records • Codification Web/Tech • City website maintenance • Video tape & broadcast of Council meetings • • Ticket payment Utility Billing • Monthly billing • Customer support • Meter re-read scheduling with PW Associated Council Advisory Groups Planning Board Court Support Finance / Budget • Invoicing • Check preparation • Payroll preparation • Vacation/Sick accrual/use tracking • Purchase orders • Budget preparation • Budget execution management • LID billing for debt servicing