Organizational “Binder” for 4th Year
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Transcript Organizational “Binder” for 4th Year
Marilyn London, Ed.D.
2012-2013
Provide
a way for you to organize your
paperwork for 4th year (you can also set up
electronic files using this design)
Provide a way for you to cut down on the
time it takes to apply for away electives
Provide a place for you to store your
important information
For
the remainder of this PowerPoint,
consider each slide to be a pocket in a binder
(or a folder on your computer) that contains
important information for the 4th year.
The title of the slide is the name of the
folder.
The bullets are what you should put in each
folder.
Academic
calendar that shows July 1st
through June 30th of your 4th year
Use a calendar that has a box for each day so you
can write in it if you choose to.
4th
year schedule printed from Cbase
Blank calendar page from Cbase2 registration
Print the webpage:
http://sbumc.informatics.sunysb.edu/som/I
nternshipQuest
From the above webpage, print the link
under Figure 1 called GENERAL RESIDENCY
APPLICATION TIMELINE (figure1)
Request for Letter of Recommendation/Cover Sheet (print
from MyERAS or pick up in OME)
Create a list of Match sites and include your AAMC ID # on
the page(e.g. http://www.auanet.org
(http://www.auanet.org/content/residency/residencymatch.cfm), http://nrmp.org, http://www.aamc.org,
http://sfmatch.org)
The Main Match schedule
(http://www.nrmp.org/res_match/yearly.html)
ERAS information you might need
(http://www.aamc.org/students/eras/start.htm)
SF Match Timetable:
http://www.sfmatch.org/general/general_timetable.htm
Print and keep emails we send you about the Match and
about ERAS
List
of Match sites
Cbase URL
Cbase2 URL (in case you want to drop/add or
swap)
URL’s of residency sites that interest you
You could also include important phone
numbers if you haven’t put them in your cell
phone yet.
Personal
Statement—3 or 4 copies
CV—3 or 4 copies
MCAS report for personal information to keep
on hand
Your copy of your USMLE reports of Step 1
results — 3 or 4 copies
Certificate of completion for Infection
Control/OSHA course
Health
insurance card-5-6 copies
Immunization forms (with records of
vaccines, flu shots, updated PPD’s, annual
physical assessment)—5-6 copies
A blank Health Update form (pick up from
Student Affairs office-Diane)
Copies of any health forms required by away
sites where you will apply for electives
Record
of your interviews (Give each site a
rating according to your priorities. You might
list, for example, housing, transportation,
friendly environment, location, etc.)
Print outs of residency info –e.g. schedule
overview for the department you apply to
Pictures of residency sites
Interview process schedules
Application procedure and housing
Other pertinent information regarding
interviews and sites
URL
of helpful web pages including study
guides, question banks (perhaps a Kaplan site
or NBME websites)
Copy of USMLE application printed out
Copy of Prometrics information (URL, phone
no.)
Copy of ID you plan to use when you go to
take the exam
URLs for Prometric dates when exams are
available
4-5 copies of your Step 1 results
Elective
approval forms for off campus and
international electives
ITP (International Travel Policy paperwork)
Drop/add form and URL for “how to set up
electives” website
(https://cbase.som.sunysb.edu/cbase2/public/course_info/electives_info.cfm)
Elective
Evaluation form
Elective grading sheet
Research Elective forms
VSAS URL, password, instructions
Thank you to Shannon Fuller for these innovative ideas!