Transcript The Association for Clinical Pastoral Education, Inc

“Assign a task force to carry
out a self-study of
organizational structure (SOS)
and expenses.” January 2009
ACPE sits at a crossroad where a variety of
factors have converged. These factors, all left
to their current trends, will not allow ACPE to
meet its goals to serve its membership, grow
more certified clinical pastoral educators,
accredit centers to offer ACPE CPE, and
assure quality, standardized clinical
education for ministry for the students of
ACPE centers.
(from SOS minutes)
1) Expenditures for national
office staff and volunteers
serving on committees and
commissions of ACPE have
increased.
ACPE Professional and
Support Staff Costs
$700,000.00
Staff Cost, $639,486.00
$600,000.00
$500,000.00
$400,000.00
$300,000.00
$200,000.00
$100,000.00
$2003
2004
2005
2006
2007
2008
Board, Commission and Committee Costs
$80,000.00
Cost
$70,000.00
$60,000.00
Board
$50,000.00
Certification
$40,000.00
Accreditation
$30,000.00
Ethics
$20,000.00
Standards
$10,000.00
$2000
2002
2004
2006
Year
Reduced Cost in 2005 due to
Regional and Volunteer Support of
Conference in Hawaii
2008
2010
2) Membership fees, for both
ACPE Supervisors and Centers
have increased on both the
national and regional level.
12%
Percentage of Increase
10%
8%
Center Fee
6%
Supervisors Fee
4%
2%
0%
Year
2006
2007
2008
2009
Dip in 2008 due to
member request not
to increase fees
2010
3) ACPE has not certified enough
Supervisors to offset retirement of
ACPE Supervisors.
700
600
588
572
556
550
553
547
536
539
545
500
Relatively Stable Numbers
400
Supervisors
Assoc. Sup.
300
Candidates
200
100
113
111
111
111
105
94
101
105
111
51
59
53
48
51
51
49
49
47
0
2000
2001
2002
2003
2004
2005
2006
2007
2008
Retired Sup.
45%
Increase
350
300
256
250
200
269
283
290
304
315
316
315
217
Retired Sup.
150
100
50
0
2000
2001
2002
2003
2004
2005
2006
2007
2008
4) ACPE Members are
receiving less support from
their employers to volunteer
time on behalf of ACPE.
Increasing fees of a
decreasing membership to offset
rising expenses is incongruent
with ACPE mission and hopes for
the future.
5)
Louisville Presbyterian Theological
Seminary
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Significant cut in expenditures
Reduced capital from investments
Reduction in staff
Salary freezes
Association for Professional Chaplains
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Revised budget
Reduced programs
Reduced staff
Increased development efforts
1) Reduce spending to provide a
balanced budget for 2010 without
substantial increase in Accreditation
Center Fees and Supervisor and
Associate Supervisor Fees
Current 2010 Budget Calls for:
Accreditation Center Fee Increase
10%
Supervisor Fee Increase
7%
2) Reduce unrealistic income
from membership fees in 2010
budget
Total Cost Reduction
of $75,000
for 2010 Budget
1) Reconsider and clarify roles
and responsibilities of elected
leaders, management and office
staff in ACPE.
2) Examine how to support
volunteer leadership of ACPE
3) Study the issue of regional
representation on ACPE Board,
Committees and Commissions
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Mildred Best
Mari Chollet
Ted Hodge
Mark Jensen
Yoke-Lye Lim Kwong
Patrick McCoy
Sally Schwab, Chair and Scribe
Michele Shields
Paula Teague
Tim Thorstenson
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The task force met monthly by conference
call for 1.5 hours beginning on February 27,
2009
Included input from all Leadership and
Stakeholders
Defined Phases of Implementation
Implementation suggestions are from
Stakeholders
In keeping with the ACPE Mission,
values and strategic plan, the
membership does a preponderance of
the work of the ACPE.
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What drives ACPE costs?
What is the money that we spend buying for
ACPE?
What quality outcomes do you expect from
your work?
How can we sustain and improve
organizational quality while increasing
efficiencies of operations?
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National office has not filled one full-time position
vacant since Sept 2008, This person was the
database coordinator, IT tech support person and
webmaster
Most duties have been assigned temporarily to
other staff persons
Other duties - Contract established with a
professional firm, Radical Support, to provide tech
support, maintenance and upgrade services on a
monthly fee basis
Cost savings approximately $8,000 in FY 2009
 Items
for Cost Reduction to be
recommended to the ACPE Board
at the November, 2009 Meeting
for Immediate action for 2009 and
2010 budgets
Eliminate Paper Issue of ACPE News
Cost Savings: $3500
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Reduce Board Meeting and other
Leadership Meetings by one day in Fall
2010 (one night lodging and one day per
diem)
Cost Savings: $13,200
Standards Committee on Five Year Cycle
Year One Cost Savings: $15,000
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Limit Certification Commission to 2 members from each
region and no more than 4 ad hoc members at each
certification commission meeting
Cost Savings $15,000
Eliminate alcohol reimbursement from ACPE
Cost Savings $1000
Consolidate hospitality suite and leadership comp Suite for
Certification candidates
Cost Savings $1500
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Schedule ACPE Leadership Meetings in Atlanta
Cost Savings $6000
Reduce Travel of ACPE National Staff and
ACPE Officers to Regions
Cost Savings $9000
Accreditation Center Fee Increase
Reduced from10% to 2%
Supervisor/Associate Supervisor Fee Increase
Reduced from 7% to 0%
Income from Membership
More realistic estimate
Reduced by $15,175
TOTAL COST SAVINGS (FY 2010)
$61,700
Items that may require by-law or
governance changes in 2010 to be
implemented in 2011
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Make Governance Change to Eliminate Past
President Position
Cost Savings of $4500
Create a work group(s) to do the following:
o Clarify expectations and structures related to
management and leadership of ACPE professional
staff
o Determine organizational value of representative
basis for ACPE Board, Commissions and
Committees
o Research benefits and losses in regard to
decreasing number of regions in ACPE
Items that are identified as areas
of possible change that need
more study and evaluation
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Evaluate Reductions in Cost from 2010
Budget
Project continuing reductions in preparation
of 2011 Budget
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Make approved organizational changes from
work group(s)’ study of the relevant issues
during 2010 including:
o Regional representation
o Regional structures
o Management and Leadership
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Regional Meetings for feedback; Fall 2009
Presentation to ACPE Board in November,
2009 for approval and action steps
Work group(s) in 2010 for proposals to be
made in 2011
ACPE Self-study of Organizational Structure
Feedback Report Form
Listed below are the items that the task force has suggested for recommendation to the ACPE Board at the November 2009 meeting.
Please rate each according to the perspectives of the group.
For example, if there are 20 participants, 12 might say do it ASAP, 6 have some cause for concern and 2 don’t want this considered.
Phase 1 Impacts the 2010 budget
Eliminate the paper issue of the ACPE Newsletter
Do it ASAP!
Some cause for concern!
Don’t consider this!
Reduce Leadership meeting in the Fall 2010 by one day
Do it ASAP!
Some cause for concern!
Don’t consider this!
Go green! Reduce shipping and office supplies by requiring all materials to be submitted
electronically. Use Live Text for accreditation materials when available.
Do it ASAP!
Some cause for concern!
Don’t consider this!