Transcript Ministry of Education - SPBEA

Ministry of Education Fiji
An Introduction to our EMIS
Our Profile
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Approximately 900 schools
Approximately 10 Private Schools
681 ECE Centers
70 Higher Education Institutes
Primary Enrolment – 140000
Secondary – 70000
10250 Teachers
11 Education Districts
About 150 Islands inhabited.
MoE DATABASES
Present Status: WORKING AND BEING
HEAVILY USED
FESA
SIMS
FILNA
FESA –
Fiji Education Staff Appointment
• A database containing staff details – Personal,
work related details etc.
• Functions – facilitates all staffing transactions,
appointment, transfers, leave.
• Produces a number of reports eg. Appointment
types etc,
• Discrepancy reports – Salary and Appointment
etc.
• Retirement forecasts etc etc.
SIMS –
School Management Information
System.
• Collects all school data. SIMS 1 form in
February. All details of the school.
• Staffing and relevant details, teaching load,
subject majors etc.
• Roll and relevant details – Ethnicity, Ages,
hostel students etc.
• Reports by schools, districts, school types etc.
• Also produces of data receipt and entry by
district.
FILNA –
Fiji Islands Literacy and Numeracy
Assessment
• Tests is done at classes 4, 6 and 8
• Presently rather evaluative. Designed to
be diagnostic and we are challenged to
drive it in that direction.
THE PROCESS OF DEVELOPMENT AND ENHANCEMENTS
Bugs, Enhancements
SOFTWARE
DEVELOPER
TESTING
ENVIRONMENT
LIVE
ENVIRONMENT
Colin
FESA QA
LIVE SYSTEM
Arunesh
FILNA QA
ITC
SIMS QA
SIMS
FILNA
Software
Factory
Microsoft
FESA
The Change Management System
We need to manage changes.
•To control changes
•To coordinate need for changes
•To monitor the order of changes
•To monitor allocation of time for our
Systems Analyst programmer
The Bottom line is
• Our IT reliance is on the rise. FILNA, FESA and
SIMS are all fairly large systems and will be used
across a large number of users.
• Our IT department is small
• We need to manage our meager resources
• We need to be sustainable.
• http://edusuvantsrv01/cms/Changes_List.aspx
What has happened since!
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SIMS
SIMS has been advanced- Version 2.1
Launched on Wednesday Oct 17th.
121 changes to achieve.
SIMS now talking with FESA.
Data received and entered at all time high SIMS1
(Pri) 97.2%
SIMS2 (Pri) 85.3% SIMS1 (Sec) 97.6%
SIMS2 (Sec) 66.7%
• Awareness of and data use increasing rapidly.
FESA:
• New Version launched.
• Many changes made, transfers, leave etc.
• FESA talking with PSC and Finance Databases for
reconciliation. Fortnightly reconciliation means as
data cleans data integrity is tightened.
• FESA will populate SIMS before SIMS data is
received.
• FESA cleaning being pursued.
• Drive to have FESA “clean”
FILNA
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Launched successfully.
Many happy people at Exams and IT Unit.
Enhancements and bug cleaning on going.
Testing and sign off of changes and
enhancements on going.
• Our officers are now able to make changes
Some aspect of our successes!
• Commitment to data.
• Sustainability: More and more changes been
done by our officers.
• Data reconciliation. FESA now getting
multi pronged cleaning.
• Confidence in our databases is growing.
The Potential Threats:
• FESA is easily more than a million dollars in
terms of work and value.
• SIMS is many hundreds of thousands at least.
• FILNA is also into Hundreds of thousands
• The average life of 90% of databases developed
by aid and consultants is 3 years.
• The knowledge and awareness of the databases is
still not at appropriate levels.
• We still have a lot of dirty data. Unless we keep
cleaning data confidence will fall and then the
spiral downwards.
Other threats!
• Low level computer usage skills of many
staff. – giving some computer skills training.
• Need for hardware support. – Proposed positions
now contracted.
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Laxity in data entry – Better supervision, audit
Laxity in data submission- Got tough on this.
Ability to use software. - Training
Ownership of software.- Comes with the knowledge
The importance of Good Data.
We have been constantly harassed to raise data integrity.
A chicken and egg situation.
We need to build consciousness
• Much of our communication is
now based on data.
• Data must be good – 3 C’s.
• Need to develop the culture of
improvement for data.
• All to understand and
undertake to provide good data.
Way forward:
• Restructure of IT Unit. We are thinking of our
sustainability and independence.
• Build efficiency.
• Up-skill continuously.
• Greater awareness.
• Train everybody and raise awareness.
• Improve data reliability. Devolve to sections and
districts for ownership.
Some Records
• FESA has processed 4 million changes since it
started.
• The SIMS numbers are equally impressive - Over
100,000 enrolment records and 35,000 building
records.
• I'd say more like closer to a million and half
worth of software between FILNA, SIMS, FESA
and CMS. Might be interesting to actually figure
it out one day.
FESA:
• Now being developed to be the vehicle for
the Public Service Human Resources
Management database.
• That is our best endorsement as the power
of our databases. It is now up to us to see it
continues to be build on this base.
It is in our hands.
That is the story of our databases
Thank you. Dhanyabad, Vinaka Vakalevu