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QUICK & EASY Money for the Reports - How funds and information flow BSR INTERREG III B Joint Secretariat Matthias Heinicke Seminar on Financial Management and Auditing Rostock, 12 November 2004 Belarus Denmark Estonia Finland Germany Latvia Lithuania Norway Poland Russia Sweden Questions to be addressed 1. What is the place of project partners? 2. How much money is allocated to the programmes? 3. Where does the programme get its money from? What is the role of the Secretariats? 4. How do the projects get their money? What do they have to do for it? 5. What is a ERDF co-financing rate? The Place of Project Partners - Programme Structure IR III B - Monitoring Committee .... Supervising the programme Steering Committee Selection of projects and funding decisions National Sub-committees Investitionsbank Schleswig-Holstein Managing Authority Paying Authority Joint Secretariat day to day programme management Project Partner Project Partner DE S PL LT LV EST RU BY Project’s Lead Partner Project Partner DK Project Partner FIN Information and support Municipalities & Regions N ERDF-Budget of INTERREG III B & III A INTERREG III B: Total budget for projects: ca. 122.7 Mio.€ (+ 5.34 Mio.€ Norway) INTERREG III A: Total budget for projects: ca. 18.3 Mio.€ The way of the money/the Secretariats‘ role National co-financing MS+NOR (national, regional or local level) Paying Authority (Transfer of funds) ERDF/NOR funds ERDF/NOR funds COM+NOR Projects Joint Secretariat (Management of funds) •request payments from COM •financial monitoring •payments to beneficiaries MS-Member States NOR-Norway COM-European Commission Reporting / Payment procedure Joint Secretariat Reporting period Jan-Jun / Jul-Dec Lead Partner Pre-filled reporting forms Project Implementation 1 Sep / 1 Mar Progress Report Check of PR After all open question are clarified Payment Notification Preparation of payment Project Partners Clarification Answers P1 P2 P3 PA Payment PA Project implementation European Commission Joint Secretariat / PA submit Payment Request Joint Secretariat / PA Lead Partner submits activity and audited financial report Submit activity and audited financial reports to Lead Partner PA - Paying Authority Europ. Commission effects payment to PA Lead Partner Project Partners Paying Authority effects payment to Lead Partner Lead Partner effects payments to Project Partners Reports Payments ERDF co-financing rate = share (in %) of ERDF funds in the total eligible budget paid out to a project ERDF National co-financing •Partners are entitled to receive up to 50% ERDF up to 75 % min. 25 % •Partners from objective 1 areas: entitled to receive up tp 75% ERDF ->actual share of ERDF funds set by SC See also: http://europa.eu.int/comm/regional_policy/ interreg3/foire/faq3_en.htm#5 Total eligible costs of a project Thank you very much! www.bsrinterreg.net BSR INTERREG III B Joint Secretariat Matthias Heinicke